United Nations Population Fund (UNFPA) Jobs – Local Security Associate

Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Reports to: UNFPA Representative
Grade Level: G6
Post#: 00102219
About UNFPA:
UNFPA, the United Nations
Population Fund, is the lead UN agency for delivering a world where every
pregnancy is wanted, every birth is safe, and every young person’s potential is
fulfilled. UNFPA expands the possibilities for women and young people to lead
healthy and productive lives. Since UNFPA started working in 1969, the number –
and rate – of women dying from complications of pregnancy or childbirth has
been halved. Families are smaller and healthier. Young people are more
connected and empowered than ever before.
Job Summary: The UNFPA Local Security Associate (LSA)
will offer technical support by ensuring MOSS/MORSS Compliance and matters pertaining
to safety and security of UNFPA personnel, premises and associated assets. The
incumbent should preferably be a local assistant who must always conduct
his/her functions in close cooperation with UNDSS and under the direct
supervision of and be accountable to the UNFPA Representative who maintains
accountability for security in accordance with the Accountability Policy. The
LSA can work under the technical guidance of the UNFPA Regional Security
Adviser (RSA) for functional security matters.
Key Duties and
Responsibilities: 
1. Assists in implementation of Country Office Security Plan:
  • Offers
    support to the Country Office in the implementation of the Country
    Security Plan, Contingency Plans and the UN Security Framework, including
    ensuring that all UNFPA personnel are covered by relevant Security Plans;
  • Work
    closely with the HR Unit to ensure staff lists are maintained and
    regularly provided to UNDSS and to the Regional Security Advisor;
  • Administer
    and test the UNFPA CO Warden Plan;
  • Actively
    participate and coordinate for the field missions to facilitate movement
    within Kampala and between Kampala and other parts of the country and
    provide guidance to the team leader of field mission as well as keep
    coordination with the UNDSS and radio Room. Ensure timely preparation of
    Mission Requests and Security Clearances;
  • Facilitate
    security clearances for UNFPA staff and missions arriving in Uganda, as
    needed;
  • Facilitate
    preparation and ensure timely submission of security clearance/Movement of
    Personnel (MOP) requests, follow up on the endorsement of security
    clearance/MOPs by UNDSS, keep track on the respective records;
  • Prepare
    and administer documentation related to travel arrangements, both local
    and international, including Travel Authorizations;
  • Take
    overall responsibility for coordination of vehicle requests and drivers to
    provide missions outside Kampala;
  • Administer
    staff IDs (issuance and renewal);
  • Work
    in liaison with UNDSS, ensure availability of updated and adequate
    procedures for dealing with emergencies involving UNFPA staff in all
    project locations/offices;
  • Render
    support in the preparation and implementation of UNFPA Business Continuity
    Plan;
  • In
    coordination with UNDSS be prepared for 24-hour response to all security
    and safety related incidents involving UNFPA staff;
  • Offer
    timely support to UNFPA Security Focal Point CO in implementation
    recommendations of the UNFPA Regional Security Advisor and UNFPA Office of
    Security Coordinator.
2. MOSS/MORSS Compliance:
  • Assist
    in the maintenance and monitoring of the Minimum Operational Security
    Standards (MOSS) and Minimum Operational Residential Security Standards
    (MORSS) compliance of UNFPA staff, offices, equipment and other areas.
    Identify the Emergency Communication Equipment needs;
  • Renders
    support in the preparation of UNFPA security reports such as the Securing
    Incident Reports. Also assist the SFP on the conducting MOSS self-assessment
    on regularly basis;
  • Ensure
    that all staff members posted to UNFPA have completed the Basic and
    Advanced Security in The Field Training and that records of certificates are
    maintained with the HR Unit;
  • Support
    in the selection and procurement of appropriate equipment for security
    (vehicles, telecommunications equipment, etc). Monitors the procurement,
    deployment and functionality of the same;
  • Take
    responsibilities for maintenance of office vehicles in respect of security
    requirement, equipment, vehicle logs.
  • Coordinate
    with the SFP and UNDSS to conduct periodic appropriate security
    assessments of UNFPA premises and equipment and provides advice on
    shortfalls in security preparedness with recommended improvements and
    solutions;
  • Work
    in consultation with the CO SFP and UNDSS in implementing UNFPA office
    security measures and procedures.
3. Threat & Risk Assessment:
  • Coordinate
    with UNDSS security risk assessments, evaluations and surveys of UNFPA CO
    and project offices, as appropriate.
  • Coordinate
    on the office emergency and security preparedness in coordination with
    different stake holders;
4. Liaison/Coordination: If so requested and in close cooperation with UNDSS, maintains close
contact and liaise with host government agencies and other UN offices to obtain
latest information regarding the security situation in the country
5. General assistance to the CO SFP:
  • Provides
    general administrative support to the CO SFP and assist him/her in
    relation to security expenditure and budgeting;
  • Maintains
    routine and confidential correspondence files/documents related to
    security issues;
  • Provides
    substantive assistance to the CO SFP in collecting and updating
    information with regards to security issues and communicating them to the
    RSA and CO SFP;
  • Takes
    minutes and/or notes at security meetings, when necessary;
6. Security Training/Briefings: In close cooperation with UNDSS, provides support in organizing and
conducting training briefings and courses on security issues/awareness and
preparedness and giving orientation to newly assigned staff members
7. Other Tasks & Activities:
  • Provides
    assistance in the conduct and follow up of investigations and incidents
    affecting UNFPA staff and offices;
  • Represents
    UNFPA at the local Security Cell meetings, as appropriate, in the absence
    of CO SFP;
  • Provide
    briefing to staff and other associated personnel on UN Security Management
    System and other relevant security matters;
  • Performs
    any other security-related tasks assigned by the CO Representative/SFP
Qualifications, Skills and
Experience: 
  • The
    ideal candidate for the United Nations Population Fund (UNFPA) Local
    Security Associate should have completed Secondary Level Education.
    Possession of first level university degree desirable in Political Science
    or equivalent and applicable security and military training;
  • At
    least six years’ experience in security, preferably in the military or
    police context or related field of work.
  • Prior
    experience in a UN/international related environment is an added
    advantage.
  • Demonstrating
    /safeguarding ethics and integrity;
  • Good
    relations and influence with national security organizations is highly
    desirable.
  • Languages: English proficiency both written and
    oral. Working knowledge of other UN official languages (regional
    languages) is an advantage.
Personal Competencies:
UNFPA Core Competencies:
1. Values/Guiding Principles:
  • Integrity
  • Commitment
    to the Organization and its Mandate
  • Cultural
    Sensitivity/ Valuing Diversity
2. Developing People:
  • Developing
    People/ Coaching and Mentoring
  • Fostering
    Innovation and Empowerment
  • Performance
    Management
3. Building and Managing Relationships:
  • Communicating
    Information and Ideas
  • Self-Management/
    Emotional Intelligence
  • Conflict
    Management/ Negotiating & Resolving Disagreements
  • Working
    in Teams
4. Personal Leadership and Effectiveness:
  • Analytical
    and Strategic Thinking
  • Appropriate
    and Transparent Decision-Making
  • Knowledge
    Sharing /Continuous Learning
  • Results
    Orientation/ Commitment to Excellence
Functional Competencies:
  • Business Acumen – Applies the results of analysis and
    sound business judgment to make timely decisions by analyzing the
    environment, and identifying issues, opportunities, and risk factors.
  • Job knowledge/Technical expertise – Ability to integrate the needs of the
    office automation, available resources and systems requirements and to
    solve systems/hardware/software problems.
  • Client Orientation – Contributes to positive outcomes
    for the client, anticipating and addressing his/her needs and concerns.
    Demonstrates flexibility in meeting client needs and seeks feedback on service
    provision. Creates an enabling environment for a smooth relationship
    between client and service provider.
How to Apply:
All candidates who so desire
to join the United Nations UNFPA in the aforementioned capacity are encouraged
to send a cover letter and P11 Form, download here  to vacancyug@unfpa.org. Please clearly
indicate position title in the subject of the email and include your full
names.
NB: The complete applications should be less
than 10MB.
Deadline: 6th July 2015
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