Several United Nations UNOPS Vacancies – Implementation Team Assistant

Organisation: United Nations Office for Project Services
(UNOPS)
Vacancy Code: VA/2015/B5004/7796
Duty Station: Entebbe, Uganda
Grade Level: G-6
Reports to: Data Management Lead
About UNOPS:
United Nations Office for
Project Services (UNOPS)’ mission is to expand the capacity of the UN system
and its partners to implement peace building, humanitarian and development
operations that matter for people in need. Working in some of the worlds most challenging environments,
UNOPS vision is to always satisfy partners with management services that meet
world-class standards of quality, speed and cost effectiveness. By assisting UN
organizations, international financial institutions, governments and other
development partners, UNOPS makes significant, tangible contributions to
results on the ground.
About DFS – UNSOA:
The United Nations Department
of Field Support, Information and Communications Technology Division (UN
DFS-ICTD) is responsible for the delivery of applications that satisfy the
requirements of the Departments of Peacekeeping Operations and Field Support
(DPKO/DFS) missions as well as Special Political Missions (SPMs). The United
Nations Support Office for AMISOM (UNSOA) is a field support operation led by
the United Nations Department of Field Support (DFS) under UN security Council
Resolution 1863 (2009) mandated to deliver a logistics capacity support package
to AMISOM (African Union Mission in Somalia), as well as to provide operational
support to other East African missions. The logistics package consists of
equipment and mission support services, including ICT infrastructure, systems
and software applications in support of United Nations peacekeeping operations,
DFS and DPI in the region. UNSOA is headquartered in Nairobi, Kenya with
logistics operations facilitated through Mombasa, Kenya and Mogadishu, Somalia.
In addition, as a member of the East African Missions and Region 2, UNSOA is a
beneficiary of centralized ICT services provided by the Regional ICT Services
(RICTS) office of the Regional Service Centre Entebbe (RSCE). These services
include ICT Technical & Signals Training, Applications Implementation,
Autonomous ICT Communications, ICT Security & Compliance, and Physical ICT
Security and Surveillance. As per GA A/67/723, there is no separate funding
assessment made for the RSCE. Each mission contributes a portion of its budget
and personnel to enable the services of the RSCE. UNOPS has been requested to
assist in the implementation of this activity.
Key Duties and Responsibilities:
Under the supervision of the Data
Management Lead, the incumbent will be responsible for:
  • Offer
    administrative support and training support to on-going regional
    enterprise systems implementations
  • Render
    support in the development and production of all training materials for
    implementations
  • In
    charge of scheduling of all weekly meetings and implementation kick-off
    meetings
  • Maintaining
    the document repository of all implementation related documentation
  • Compiling,
    summarizing and presenting basic information/data on specific projects and
    related issues;
  • Assisting
    with the submission and review of project documents, cost plans, budgets,
    verification of availability of funds, ensuring necessary approval and entry
    in computerized systems;
  • Working
    closely with project and implementation management groups/teams in other
    locations as required.
  • In
    charge of assisting with monitoring status of project proposals and
    receipt of the relevant documentation for review and approval;
  • Assisting
    with preparing status reports, performance reporting, and tracking project
    staffing requirements and expenditures;
  • Offer
    general office assistance, set up and maintain files/records, organize
    meetings, physical space planning, identification of office technology
    needs, maintenance of equipment inventory, 
    etc.;
  • Perform
    other related administrative duties, as required, e.g., operational
    training and travel administrative assistance, attendance and leave
    recording, recording of expenditures and 
    facilitation of financial recovery;
  • Perform
    any other related duties as required.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate for the United Nations UNOPS Implementation Team Assistant
    Vacancies should have completed High School or hold an equivalent diploma
  • At
    least six years of progressively responsible administrative experience in
    an international/multi-cultural organization in the field of ICT or other
    related fields.
  • Prior
    experience with computer productivity applications (Microsoft Office) and
    project management is highly desirable.
  • Working
    knowledge of the Department of Field Support, UN systems and applications
    and Staff Regulations and Financial Rules is highly desirable. Proficient
    knowledge of MS Office required.
  • Language Requirements: Fluency in English is required.
    Knowledge of a second UN language is highly desirable.
Personal Competencies:
  • Professionalism: Good knowledge of subject matter.
    Hands-on computer based applications training or experience. Excellent
    interpersonal skills and ability to establish and maintain effective
    working relations in a multi-cultural, multi-ethnic environment with
    sensitivity and respect for diversity. Ability to perform with minimal
    supervision, and work under pressure of frequent and tight deadlines often
    in difficult and demanding conditions. 
    Demonstrated ability to work towards the achievement of defined
    deliverables.
  • Communications: Excellent communication (spoken and
    written) skills, including the ability to convey complex technical
    concepts both orally and in writing, in a clear, concise manner. Ability
    to prepare reports, formulate positions on issues, articulate options
    concisely conveying maximum necessary information, and make and defend
    recommendations. 
  • Planning & Organizing: Ability to organize, plan and
    implement work assignments, manage competing demands and work under
    pressure of frequent and tight deadlines.
  • Teamwork: Strong interpersonal skills and
    ability to establish and maintain effective partnerships and working relations
    with people in a multicultural, multi-ethnic environment with sensitivity
    and respect for diversity.
How to Apply:
If interested in joining the
United Nations Office for Project Services (UNOPS) in the aforementioned
capacity, please click on link below to visit website and create profile or
express interest if you already have a profile on the UN system
Deadline: 30th June
2015
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