International Red Cross Jobs – Vehicle Fleet Manager

Organization: International
Committee of the Red Cross (ICRC)
Kampala, Uganda
Head of Logistics
International Committee of the Red Cross (ICRC) is a neutral and independent
international humanitarian organisation, which assists and protects victims of
armed conflicts and other situations of violence.
Duties and Responsibilities: 
1. Vehicle/Generator Management:
Maximise fleet efficiency and effectiveness
through planned resource allocation in accordance with ICRC guidelines.
Ensure all fleet data management is executed in a
professional manner and in accordance with ICRC guidelines.
Oversee and supervise the planning of maintenance
and repairs of all fleet units including generators.
Actively coordinate with out-sourced workshops
regarding maintenance and repairs
In charge of the management of fleet stock.
Plan the movements of light vehicles and fleet
Mentor and supervise drivers on equipment
attributed to vehicles, plus ensure proper fuelling and cleaning.
2. Fuel Management:
In charge of the management control and
accountability of fuel supplies and usage including contingency planning.
Responsible for re-fuelling vehicles and keeping
safe custody of fuel cards and “Blue Keys”
Manage fuel tax refund claims with Ministry of
Foreign Affairs/URA
In charge of routine evaluation and carrying out
market survey on suppliers of fuel.
3. Staff Management:
In charge of the supervision and building of fleet
staff team.
Participate in annual staff appraisal for fleet
staff in close co-ordination with the Head of Log.
Plan and monitor holiday of the Fleet unit staff
absences and holidays
Carry out theoretical and practical driving tests
for ICRC vehicle users
Ensure the drivers adhere to the local traffic
Take part in the recruitment of drivers if
required plus their probation evaluations.
4. Office Administrative Tasks:
Take part in the evaluation of vehicle
requirements and allocation in accordance with utilisation and needs
Manage all aspect of accidents including
insurance, Police and ICRC Lawyer in close coordination with the Head of logistics
and ICRC Administrator
Actively monitor and update fleet inventory and
provides reports.
Ensure all accidents or incidents are reported and
In charge of the preliminary verification and
approval of all Fleet expenditures including cash purchases of spares and
maintenance, pending validation by Head of Log
Oversee the management of all vehicles
Regular evaluation of fleet wave data-base and
checking the information (drivers, fuel etc)
Compile and send reports from Fleet wave to
Regional Vehicle Fleet Manager and Head of Log as required
Co-ordinate closely with VFM/Technical Responsible
regarding job cards on work done
Ensure all security measures and safety standards
are in place for vehicles and transport and that they are adhered to by the vehicle
Arrange disposal of old vehicles and generators in
accordance with ICRC standards and Law of Uganda working closely with Head of
Skills and Experience: 
The applicant should hold a College Diploma or
other recognized technical training in motor vehicle mechanics
At least two to three years’ experience in the
same field
Excellent computer skills especially in Excel
& Word
Master 4WD and HF/VHF radio use
Excellent command of both spoken and written
Flexibility and resistance to stress
Driving skills with a valid driving permit
Excellent planning, organizational and analytical
Sense of responsibility and ability to take
initiative and to work independently
Excellent communication and interpersonal skills
Flexibility and willingness to work outside
working hours and duty station
Excellent reporting skills
to Apply: 
All qualified
and interested candidates should send their handwritten applications with a
detailed CV indicating email and phone contacts, copies (not originals) of
academic and work certificates, indicating a minimum of two professional
referees clearly marked “Mechanic” and addressed to the Administrator in a
sealed envelope should be delivered to the following address: ICRC Kampala Office
on Plot 8, John Babiiha Avenue, Kololo, P.O. Box 4442, Kampala. Uganda.
Note: Register
your application with the Receptionist (or Security guard, during out of office
hours) and receive a reference number for tracking your application. Only
applications that fulfil the criteria stated above will be considered.
Friday 19th June 2015
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