Job
Title: Vehicle Fleet Manager
Title: Vehicle Fleet Manager
Organization: International
Committee of the Red Cross (ICRC)
Committee of the Red Cross (ICRC)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports
to: Head of Logistics
to: Head of Logistics
About
ICRC:
ICRC:
The
International Committee of the Red Cross (ICRC) is a neutral and independent
international humanitarian organisation, which assists and protects victims of
armed conflicts and other situations of violence.
International Committee of the Red Cross (ICRC) is a neutral and independent
international humanitarian organisation, which assists and protects victims of
armed conflicts and other situations of violence.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Vehicle/Generator Management:
·
Maximise fleet efficiency and effectiveness
through planned resource allocation in accordance with ICRC guidelines.
Maximise fleet efficiency and effectiveness
through planned resource allocation in accordance with ICRC guidelines.
·
Ensure all fleet data management is executed in a
professional manner and in accordance with ICRC guidelines.
Ensure all fleet data management is executed in a
professional manner and in accordance with ICRC guidelines.
·
Oversee and supervise the planning of maintenance
and repairs of all fleet units including generators.
Oversee and supervise the planning of maintenance
and repairs of all fleet units including generators.
·
Actively coordinate with out-sourced workshops
regarding maintenance and repairs
Actively coordinate with out-sourced workshops
regarding maintenance and repairs
·
In charge of the management of fleet stock.
In charge of the management of fleet stock.
·
Plan the movements of light vehicles and fleet
allocation.
Plan the movements of light vehicles and fleet
allocation.
·
Mentor and supervise drivers on equipment
attributed to vehicles, plus ensure proper fuelling and cleaning.
Mentor and supervise drivers on equipment
attributed to vehicles, plus ensure proper fuelling and cleaning.
2. Fuel Management:
·
In charge of the management control and
accountability of fuel supplies and usage including contingency planning.
In charge of the management control and
accountability of fuel supplies and usage including contingency planning.
·
Responsible for re-fuelling vehicles and keeping
safe custody of fuel cards and “Blue Keys”
Responsible for re-fuelling vehicles and keeping
safe custody of fuel cards and “Blue Keys”
·
Manage fuel tax refund claims with Ministry of
Foreign Affairs/URA
Manage fuel tax refund claims with Ministry of
Foreign Affairs/URA
·
In charge of routine evaluation and carrying out
market survey on suppliers of fuel.
In charge of routine evaluation and carrying out
market survey on suppliers of fuel.
3. Staff Management:
·
In charge of the supervision and building of fleet
staff team.
In charge of the supervision and building of fleet
staff team.
·
Participate in annual staff appraisal for fleet
staff in close co-ordination with the Head of Log.
Participate in annual staff appraisal for fleet
staff in close co-ordination with the Head of Log.
·
Plan and monitor holiday of the Fleet unit staff
absences and holidays
Plan and monitor holiday of the Fleet unit staff
absences and holidays
·
Carry out theoretical and practical driving tests
for ICRC vehicle users
Carry out theoretical and practical driving tests
for ICRC vehicle users
·
Ensure the drivers adhere to the local traffic
regulations.
Ensure the drivers adhere to the local traffic
regulations.
·
Take part in the recruitment of drivers if
required plus their probation evaluations.
Take part in the recruitment of drivers if
required plus their probation evaluations.
4. Office Administrative Tasks:
·
Take part in the evaluation of vehicle
requirements and allocation in accordance with utilisation and needs
Take part in the evaluation of vehicle
requirements and allocation in accordance with utilisation and needs
·
Manage all aspect of accidents including
insurance, Police and ICRC Lawyer in close coordination with the Head of logistics
and ICRC Administrator
Manage all aspect of accidents including
insurance, Police and ICRC Lawyer in close coordination with the Head of logistics
and ICRC Administrator
·
Actively monitor and update fleet inventory and
provides reports.
Actively monitor and update fleet inventory and
provides reports.
·
Ensure all accidents or incidents are reported and
registered.
Ensure all accidents or incidents are reported and
registered.
·
In charge of the preliminary verification and
approval of all Fleet expenditures including cash purchases of spares and
maintenance, pending validation by Head of Log
In charge of the preliminary verification and
approval of all Fleet expenditures including cash purchases of spares and
maintenance, pending validation by Head of Log
·
Oversee the management of all vehicles
registration/documentation.
Oversee the management of all vehicles
registration/documentation.
·
Regular evaluation of fleet wave data-base and
checking the information (drivers, fuel etc)
Regular evaluation of fleet wave data-base and
checking the information (drivers, fuel etc)
·
Compile and send reports from Fleet wave to
Regional Vehicle Fleet Manager and Head of Log as required
Compile and send reports from Fleet wave to
Regional Vehicle Fleet Manager and Head of Log as required
·
Co-ordinate closely with VFM/Technical Responsible
regarding job cards on work done
Co-ordinate closely with VFM/Technical Responsible
regarding job cards on work done
·
Ensure all security measures and safety standards
are in place for vehicles and transport and that they are adhered to by the vehicle
users.
Ensure all security measures and safety standards
are in place for vehicles and transport and that they are adhered to by the vehicle
users.
·
Arrange disposal of old vehicles and generators in
accordance with ICRC standards and Law of Uganda working closely with Head of
Log.
Arrange disposal of old vehicles and generators in
accordance with ICRC standards and Law of Uganda working closely with Head of
Log.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The applicant should hold a College Diploma or
other recognized technical training in motor vehicle mechanics
The applicant should hold a College Diploma or
other recognized technical training in motor vehicle mechanics
·
At least two to three years’ experience in the
same field
At least two to three years’ experience in the
same field
·
Excellent computer skills especially in Excel
& Word
Excellent computer skills especially in Excel
& Word
·
Master 4WD and HF/VHF radio use
Master 4WD and HF/VHF radio use
·
Excellent command of both spoken and written
English
Excellent command of both spoken and written
English
·
Flexibility and resistance to stress
Flexibility and resistance to stress
·
Driving skills with a valid driving permit
Driving skills with a valid driving permit
·
Excellent planning, organizational and analytical
skills
Excellent planning, organizational and analytical
skills
·
Sense of responsibility and ability to take
initiative and to work independently
Sense of responsibility and ability to take
initiative and to work independently
·
Excellent communication and interpersonal skills
Excellent communication and interpersonal skills
·
Flexibility and willingness to work outside
working hours and duty station
Flexibility and willingness to work outside
working hours and duty station
·
Excellent reporting skills
Excellent reporting skills
How
to Apply:
to Apply:
All qualified
and interested candidates should send their handwritten applications with a
detailed CV indicating email and phone contacts, copies (not originals) of
academic and work certificates, indicating a minimum of two professional
referees clearly marked “Mechanic” and addressed to the Administrator in a
sealed envelope should be delivered to the following address: ICRC Kampala Office
on Plot 8, John Babiiha Avenue, Kololo, P.O. Box 4442, Kampala. Uganda.
and interested candidates should send their handwritten applications with a
detailed CV indicating email and phone contacts, copies (not originals) of
academic and work certificates, indicating a minimum of two professional
referees clearly marked “Mechanic” and addressed to the Administrator in a
sealed envelope should be delivered to the following address: ICRC Kampala Office
on Plot 8, John Babiiha Avenue, Kololo, P.O. Box 4442, Kampala. Uganda.
Note: Register
your application with the Receptionist (or Security guard, during out of office
hours) and receive a reference number for tracking your application. Only
applications that fulfil the criteria stated above will be considered.
your application with the Receptionist (or Security guard, during out of office
hours) and receive a reference number for tracking your application. Only
applications that fulfil the criteria stated above will be considered.
Deadline:
Friday 19th June 2015
Friday 19th June 2015
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