Job Title: Logistics
Assistant
Assistant
Organisation: Africa
Nonprofit Chore (ANCHOR)
Nonprofit Chore (ANCHOR)
Duty Station: Kampala, Uganda
Reports to: Head of
Office
Office
About US:
Africa
Nonprofit Chore (ANCHOR) envisages and is committed towards a secure and
economically empowered East and Central African Region free of human
trafficking and forced labor. Current activities include support to east and
central African partners towards ending human trafficking & poverty
through: research and advocacy, holistic reintegration and NGO capacity
building.
Nonprofit Chore (ANCHOR) envisages and is committed towards a secure and
economically empowered East and Central African Region free of human
trafficking and forced labor. Current activities include support to east and
central African partners towards ending human trafficking & poverty
through: research and advocacy, holistic reintegration and NGO capacity
building.
Job
Summary: The Logistics Assistant will be
responsible for delivering on procurement, office security, and transport
management needs of ANCHOR.
Summary: The Logistics Assistant will be
responsible for delivering on procurement, office security, and transport
management needs of ANCHOR.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
In
charge of fleet control systems: enforcing use of approved gate pass for each
vehicle or asset movement.
In
charge of fleet control systems: enforcing use of approved gate pass for each
vehicle or asset movement.
·
In
charge of the preparation of logistics reporting tools: including monthly
procurement plan; weekly procurement tracking report; weekly fleet plan; fleet
tracking and monthly logistics reports.
In
charge of the preparation of logistics reporting tools: including monthly
procurement plan; weekly procurement tracking report; weekly fleet plan; fleet
tracking and monthly logistics reports.
·
Ensure
procurement efficiency: Ensure improved procurement efficiency by
tracking value for money, competitiveness and fairness, procurement lead-times,
service quality, and cost. Initiate and facilitate timely procurement decision
meetings, and written endorsements for onward execution.
Ensure
procurement efficiency: Ensure improved procurement efficiency by
tracking value for money, competitiveness and fairness, procurement lead-times,
service quality, and cost. Initiate and facilitate timely procurement decision
meetings, and written endorsements for onward execution.
·
Policies: Lead performance
and compliance of existing departmental policies and review requests.
Policies: Lead performance
and compliance of existing departmental policies and review requests.
·
Logistics
training/orientation pack: Develop and put into practice orientation and training
packages for internal and partner staff teams.
Logistics
training/orientation pack: Develop and put into practice orientation and training
packages for internal and partner staff teams.
·
Asset
disposal: Provide technical leadership during asset disposal according to policy.
Asset
disposal: Provide technical leadership during asset disposal according to policy.
·
Operational
plan and budgeting: Steer the development of departmental strategies,
activity work plans and budgets. Support partner teams in procurement planning
and implementation.
Operational
plan and budgeting: Steer the development of departmental strategies,
activity work plans and budgets. Support partner teams in procurement planning
and implementation.
·
Audit
support: Facilitate the annual audit process through provision of necessary documents
and transportation of audit field teams.
Audit
support: Facilitate the annual audit process through provision of necessary documents
and transportation of audit field teams.
·
Office
Security: Lead the establishment and monitoring of personnel and property security
needs.
Office
Security: Lead the establishment and monitoring of personnel and property security
needs.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The ideal candidate should preferably hold a
Bachelor’s degree in Procurement, Logistics, or other core field.
The ideal candidate should preferably hold a
Bachelor’s degree in Procurement, Logistics, or other core field.
·
Past experience leading complex procurements
including infrastructure projects and emergency needs.
Past experience leading complex procurements
including infrastructure projects and emergency needs.
·
Prior experience in coordinating road and air
transport in remote locations.
Prior experience in coordinating road and air
transport in remote locations.
·
Skills in designing and implementing procurement
tracking tools
Skills in designing and implementing procurement
tracking tools
·
Skills in designing and managing fleet tracking
systems and management
Skills in designing and managing fleet tracking
systems and management
·
Skills in designing and monitoring comprehensive
security systems, processes and procedures
Skills in designing and monitoring comprehensive
security systems, processes and procedures
·
Procurement contract management and administration
skills
Procurement contract management and administration
skills
·
Strong presentation, training and communication
skills
Strong presentation, training and communication
skills
·
Past experience working in a cross-cultural
setting
Past experience working in a cross-cultural
setting
·
Familiarity with Micro Soft office suite
Familiarity with Micro Soft office suite
·
Excellent verbal and written English language
skills.
Excellent verbal and written English language
skills.
Personal
Competencies:
Competencies:
·
Innovation
and Integrity: a pioneering spirit and ability to work well
independently
Innovation
and Integrity: a pioneering spirit and ability to work well
independently
·
Accountability: ability to
operate in compliance with organizational rules and regulations;
Accountability: ability to
operate in compliance with organizational rules and regulations;
·
Adaptability: ability to
establish and maintain effective partnerships and harmonious working relations
in a multicultural environment.
Adaptability: ability to
establish and maintain effective partnerships and harmonious working relations
in a multicultural environment.
How
to Apply:
to Apply:
All suitably
qualified and interested candidates are encouraged to send an application
letter accompanied by a detailed resume indicating addresses and telephone
contacts of three professional referees to: The Head of Office, Africa
Nonprofit Chore (ANCHOR), Plot 190, Old Kiira Road Ntinda, P.O. Box 37041
Kampala, Uganda.
qualified and interested candidates are encouraged to send an application
letter accompanied by a detailed resume indicating addresses and telephone
contacts of three professional referees to: The Head of Office, Africa
Nonprofit Chore (ANCHOR), Plot 190, Old Kiira Road Ntinda, P.O. Box 37041
Kampala, Uganda.
E-Mail
to: [email protected] (Attachments should not exceed 2MBs)
to: [email protected] (Attachments should not exceed 2MBs)
NB:
Only shortlisted candidates will be contacted for Interviews.
Only shortlisted candidates will be contacted for Interviews.
Deadline:
9th June 2015 by 4:00 pm
9th June 2015 by 4:00 pm
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