The Ugandan Jobline

• Support
  in coordinating the recruitment process for national staff, particularly;
  collecting all the CV’s related to the advertised position, contacting all
  shortlisted applicants for interviews, coordinating with the interview
  panel on all related interview information, ensure all related materials
  required for the interview is scheduled on time, administering practical
  skills test when required and sending regret letters to all unsuccessful candidates.
• In
  charge of maintaining and updating the personnel files for National staff
  and International Staff to ensure it includes: PHF, CV, copy of
  Passport/ID, Medical and Security Clearances, TOR, Contracts, Personnel
  Actions, Attendance Records, In-Out Time sheets, Overtime, Recruitment
  History and any other personnel related documents.
• Manage
  all requirements of new staff to include: obtaining security certificate,
  security clearance, works stations, email address, IDs, etc.
• Support
  in preparing contracts and Personnel Action (PA) for national staff in
  case of contract extensions, changes in, salaries and working conditions.
• In
  charge of preparing the calculation and payment requests of consultancy
  payments.
• Arrange
  training venues, schedules and other logistical requirements, update
  training monitor as and when applicable
• Supporting
  in coordinating the following requirements for international staff:
  securing copies of contracts and PA from MHRO or Staffing Unit,
  information on flight itineraries, hotel bookings, ID’s security
  clearances, Entry Permits, TINs, Driving permit, DSA, TA, entitlements and
  separation formalities with other units/departments both internally and
  externally.
• Assist
  in maintaining files of IOM General Instructions, General Bulletins as
  well as for Instructions of Memoranda issued locally related to Human
  Resources.
• In
  charge of  preparing all Medical
  Service Plan (MSP) cards for all staff under the MSP cover and maintain an
  updated report/record of all staff covered under the MSP.
• Maintain
  and update the HR file with all updated General Instructions, General
  Bulletins and any other HR related information updates
• Follow
  specific instructions in relation to sensitive and confidential correspondence
  and other documents.
• Perform
  any other related tasks as may be assigned by the IOM Human Resources
  Assistant.

• The
  applicants for the International Organization for Migration IOM Human Resources Clerk should have completed
  a high School Diploma.
• A
  minimum of three years of resettlement/movement or airline experience.
• Possess
  the ability to maintain confidentiality..
• Ability
  to work efficiently under pressure.
• Willingness
  to accept flexible work schedule.
• Required
  IOM functional competencies: effective communicator, successful
  negotiator, creative and analytical thinker, active learner, team player,
  and cross cultural facilitator.
• Computer
  literacy skills i.e. Proficient in Microsoft Office.

• Effectively
  applies knowledge of relevant Human Resources theories and practices, and
  recognizes their application within existing IOM processes
• Delivers
  Human Resources solutions customized to the needs of IOM

• Accepts
  and gives constructive criticism
• Follows
  all relevant procedures, processes, and policies
• Meets
  deadline, cost, and quality requirements for outputs
• Monitors
  own work to correct errors
• Takes
  responsibility for meeting commitments and for any shortcomings

• Identifies
  the immediate and peripheral clients of own work
• Establishes
  and maintains effective working relationships with clients
• Identifies
  and monitors changes in the needs of clients, including donors,
  governments, and project beneficiaries

• Contributes
  to colleagues’ learning
• Demonstrates
  interest in improving relevant skills
• Demonstrates
  interest in acquiring skills relevant to other functional areas
• Keeps
  abreast of developments in own professional area

• Actively
  shares relevant information
• Clearly
  communicates, and listens to feedback on, changing priorities and procedures
• Writes
  clearly and effectively, adjusting wording to the intended audience
• Listens
  effectively and communicates clearly, adapting delivery to the audience

• Convinces
  others to share resources
• Presents
  goals as shared interests

• Provides
  constructive feedback to colleagues
• Provides
  fair, accurate, timely, and constructive staff evaluations

• Sets
  clear and achievable goals consistent with agreed priorities for self and
  others
• Identifies
  priority activities and assignments for self and others
• Organizes
  and documents work to allow for planned and unplanned handovers
• Identifies
  risks and makes contingency plans

• Masters
  subject matter related to responsibilities
• Identifies
  issues, opportunities, and risks central to responsibilities
• Incorporates
  gender-related needs, perspectives, and concerns, and promotes equal
  gender participation
• Persistent,
  calm, and polite in the face of challenges and stress
• Treats
  all colleagues with respect and dignity
• Works
  effectively with people from different cultures by adapting to relevant
  cultural contexts
• Knowledgeable
  about and promotes IOM core mandate and migration solutions

• Actively
  contributes to an effective, collegial, and agreeable team environment
• Contributes
  to, and follows team objectives
• Gives
  credit where credit is due
• Seeks
  input and feedback from others
• Delegates
  tasks and responsibilities as appropriate
• Actively
  supports and implements final group decisions
• Takes
  joint responsibility for team’s work

• Learns
  about developments in available technology
• Proactively
  identifies and advocates for cost-efficient technology solutions
• Understands
  applicability and limitation of technology and seeks to apply it to
  appropriate work

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