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• Act
  in a professional manner at all times when dealing with internal and
  external clients.
• Be
  prompt and provide courteous service to clients, colleagues and the
  broader community.
• Maintain
  a high degree of confidentiality on all issues relating to the
  organisation, the clients & fellow colleagues.

• Ensure
  adequate planning of finances & other operations are done
• In
  charge of preparing budgets and associated costing for the unit operations
• Ensure
  proper accountability for financial & non-financial resources
• Ensure
  that all documentation is accurate and completed in a professional and
  timely manner.
• Ensure
  all relevant operational policy and procedure manuals are maintained and
  current.
• Significantly
  contribute to the provision of an effective service by ensuring accounts
  and reports are processed and forwarded within agreed timelines. 

• Able
  to initially operate under close direction using established routines,
  methods and procedures with limited scope for exercising initiatives and
  judgment, but able to progress to involvement in a range of activities
  requiring the use of written and numeric skills, administrative skills,
  effective communication skills and the use of a wide range of office
  equipment.
• Actively
  contribute to the effective management of the Q-Training office in
  consultation with the supervisor. 
• Perform
  other tasks as required including; maintain stock of stationary,
  organisation of appointments, coordinating travel arrangements, completion
  of receipts, recording of money taken for petty cash, general filing,
  photocopying, laminating and mail in and out etc. .
• Ensure
  the timely provision of an efficient and effective record and file
  management system by managing and processing records, collation of
  relevant data, and maintaining appropriate paperwork.
• Operate
  and carry out the maintenance of all office equipment.

• Take
  part in and contribute to quality improvement programs and other project
  activities to meet Service/Accreditation Standards.
• Demonstrate
  a commitment to good Occupational Health & Safety and Environmental
  Health & Safety practice by; encouraging and supporting the health and
  safety representative for your work group; raising issues and identifying
  / reporting all hazards through appropriate consultation processes;
  obeying reasonable instruction given in relation to health and safety; and
  complying with Occupational Health & Safety and Environmental Health
  & Safety policies and procedures and contributing to a safe working
  environment by observing all Occupational Health and Safety regulations.
• Participate
  in the organisation risk management process to identify, assess and treat
  potential risk arising from the business 
  

• All
  applicants for the Finance and Administration Officer vacancy should
  preferably hold a Bachelor’s degree in Commerce, Accounting and Finance,
  BBA or equivalent
• Detailed
  knowledge of accounting software (QuickBooks), data and administrative
  management practices and procedures
• Working
  knowledge of clerical practices and procedures
• Knowledge
  of human resources management practices and procedures
• Detailed
  knowledge of business and management principles
• Computer
  skills and knowledge of office software package
• Possess
  excellent communication and interpersonal skills including demonstrated
  experience in liaising with a wide range of internal and external
  clients.          
• Demonstrate
  knowledge and understanding of the QSL & QTL Safety standards
  regarding Occupational Health & Safety and Environmental Health &
  Safety as well as the Risk Management principles.
• Problem
  analysis & assessment skills
• Judgment
  & problem solving
• Decision
  making skills
• Planning
  & organizational skills
• Work
  & time management
• Keen
  attention to detail & high level of accuracy
• Information
  gathering &monitoring
• Coaching
  skills
• High
  degree of personal initiative and integrity
• Adaptability
• Teamwork
  & collaboration

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