Fresher Jobs – Finance & Administration Officer at Q Sourcing

Organisation: Q Sourcing
Duty
Station:
  Kampala, Uganda
About
US:
Q Sourcing is an East African
human resource consulting and outsourcing company, combining unparalleled
experience and expertise across business functions. Q Sourcing is a manpower
management solutions firm operating in the East African Region in the countries
of Uganda, Kenya, Rwanda and South Sudan. 
They would now like to recruit for a valuable client, one of the
accredited artisans by City and Guilds an international UK based leading skills
development organization to offer training and assessment Centre in Uganda.
Training include; Basic Electrical Engineering, Basic Electrical Installation,
Welding, Fabrication and Pipe work.
Key Duties and
Responsibilities: 
1. Customer Service: Render excellent customer service to both
internal and external clients
  • Act
    in a professional manner at all times when dealing with internal and
    external clients.
  • Be
    prompt and provide courteous service to clients, colleagues and the
    broader community.
  • Maintain
    a high degree of confidentiality on all issues relating to the
    organisation, the clients & fellow colleagues.
2. Finance: Through the use of the organisational
processes ensure that all Finance documentation and requirements are initiated
and completed in a professional and timely manner
  • Ensure
    adequate planning of finances & other operations are done
  • In
    charge of preparing budgets and associated costing for the unit operations
  • Ensure
    proper accountability for financial & non-financial resources
  • Ensure
    that all documentation is accurate and completed in a professional and
    timely manner.
  • Ensure
    all relevant operational policy and procedure manuals are maintained and
    current.
  • Significantly
    contribute to the provision of an effective service by ensuring accounts
    and reports are processed and forwarded within agreed timelines. 
3. Administration: Provide administrative support to the
organisation
  • Able
    to initially operate under close direction using established routines,
    methods and procedures with limited scope for exercising initiatives and
    judgment, but able to progress to involvement in a range of activities
    requiring the use of written and numeric skills, administrative skills,
    effective communication skills and the use of a wide range of office
    equipment.
  • Actively
    contribute to the effective management of the Q-Training office in
    consultation with the supervisor. 
  • Perform
    other tasks as required including; maintain stock of stationary,
    organisation of appointments, coordinating travel arrangements, completion
    of receipts, recording of money taken for petty cash, general filing,
    photocopying, laminating and mail in and out etc. .
  • Ensure
    the timely provision of an efficient and effective record and file
    management system by managing and processing records, collation of
    relevant data, and maintaining appropriate paperwork.
  • Operate
    and carry out the maintenance of all office equipment.
4. Continuous Improvement: Exhibit commitment to ensuring quality
services are delivered to both internal & external clients through
continuous improvement activities
  • Take
    part in and contribute to quality improvement programs and other project
    activities to meet Service/Accreditation Standards.
  • Demonstrate
    a commitment to good Occupational Health & Safety and Environmental
    Health & Safety practice by; encouraging and supporting the health and
    safety representative for your work group; raising issues and identifying
    / reporting all hazards through appropriate consultation processes;
    obeying reasonable instruction given in relation to health and safety; and
    complying with Occupational Health & Safety and Environmental Health
    & Safety policies and procedures and contributing to a safe working
    environment by observing all Occupational Health and Safety regulations.
  • Participate
    in the organisation risk management process to identify, assess and treat
    potential risk arising from the business 
Qualifications, Skills and
Experience: 
  • All
    applicants for the Finance and Administration Officer vacancy should
    preferably hold a Bachelor’s degree in Commerce, Accounting and Finance,
    BBA or equivalent
  • Detailed
    knowledge of accounting software (QuickBooks), data and administrative
    management practices and procedures
  • Working
    knowledge of clerical practices and procedures
  • Knowledge
    of human resources management practices and procedures
  • Detailed
    knowledge of business and management principles
  • Computer
    skills and knowledge of office software package
  • Possess
    excellent communication and interpersonal skills including demonstrated
    experience in liaising with a wide range of internal and external
    clients.          
  • Demonstrate
    knowledge and understanding of the QSL & QTL Safety standards
    regarding Occupational Health & Safety and Environmental Health &
    Safety as well as the Risk Management principles.
  • Problem
    analysis & assessment skills
  • Judgment
    & problem solving
  • Decision
    making skills
  • Planning
    & organizational skills
  • Work
    & time management
  • Keen
    attention to detail & high level of accuracy
  • Information
    gathering &monitoring
  • Coaching
    skills
  • High
    degree of personal initiative and integrity
  • Adaptability
  • Teamwork
    & collaboration
How to Apply: 
All suitably qualified and
interested candidates are encouraged to send a comprehensive CV via e-mail
to:  recruitment@qsourcing.com. Please kindly
mark your application as “Application _Finance & Administration
Officer” in the subject line of your email.
Deadline: 18th June,
2015
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