The Ugandan Jobline

• The
  Administrative Assistant/Personal Assistant will manage and maintain the
  Deputy Executive Secretary’s diary, email account and telephone line.
• The
  job holder will ensure timely dissemination of information from the Deputy
  Executive Secretary’s office to relevant stakeholders.
• Carry
  out regular diary meetings with the Deputy Executive Secretary to discuss
  upcoming engagements, invitations and other requests and matters.
• Schedule
  on behalf of the Deputy Executive Secretary meetings between him and his
  direct reports and the committees, groups and institutions to which he is
  a member and any other guests.
• Actively
  coordinate travel and accommodation requirements in connection with others
  and ensure necessary arrangements in place for the Deputy Executive
  Secretary match the requirements of his/her office.
• Carry
  out and or complete research on behalf of the Deputy Executive Secretary
  or as he/she may assign.
• Work
  closely with the relevant officers, provide strategic communications
  support to the Deputy Executive Secretary. This support will include
  writing and editing speeches, presentations, talking points, website
  information, blogs, op-eds, white papers and other communications, as
  needed.
• Keep
  and maintain an accurate record of files, papers and electronic
  correspondence on behalf of the Deputy Executive Secretary.
• Maintain
  and regularly update a user-friendly database of contacts with people,
  businesses and institutions that the Deputy Executive Secretary/UNCST
  works with. This database should include the following details: names,
  telephone and fax numbers, email, website, physical location, and any
  other relevant information.
• Manage
  unscheduled events and activities in the Deputy Executive Secretary’s
  office and troubleshoot problems.
• In
  the absence of the Personal Assistant to the Executive Secretary, carry
  out the duties of the Personal Assistant to the Executive Secretary.

• The
  ideal candidate for the Administrative Assistant/Personal Assistant
  vacancy should possess a Bachelor’s degree in Administration, Office
  Management, Secretarial Studies, or any related field
• At
  least two years’ experience in a related field
• Possess
  the ability to multi-task, prioritize and work under pressure and tight
  deadlines
• Excellent
  interpersonal skills
• High
  degree of discretion and understanding of confidentiality issues
• High
  degree of integrity and commitment
• Possess
  the ability to work independently and in a multi-cultural environment
• Highly
  computer literate

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