Non-profit Careers – Corporate Services Director at Marie Stopes

Organization: Marie Stopes
Duty Station: Kampala, Uganda
Reports to: Country Director
About MSI:
Marie Stopes International
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family
planning, safe abortion, and maternal health services for over 35 years.
Millions of women worldwide turn to us for help each year, whether in limiting
the size of their families, or avoiding dangerous complications in pregnancy or
unsafe abortion.
Job Summary: The Corporate Services Director is a
strategic leader responsible for the design, development, delivery and
monitoring of corporate support services including: Human resources and
internal communications; logistics and procurement of products and services;
information and knowledge management; and workplace environment for safety,
security and productivity. The incumbent ensures that compliance with MSI
Uganda, MSI global and donor guidelines and regulations are included in all
staff responsibilities. She/he will steer the use and integration of technology
across all corporate support functions to increase transparency, effectiveness
and value for money. 
Key Duties and Responsibilities:
 
1. Leadership of four separate but linked service teams: Procurement
and logistics; Information Communication Technology (ICT); Human Resources (HR);
and Administration.
  • Maintenance
    of good working conditions leading to safety and security in the work
    place in
  • relation
    to MSI’s duty of care to its workforce.
  • Clear
    and inspirational leadership to create a mutually supportive, motivated
    and trusted team developing individual and collective strengths while
    understanding the limits of their respective authority areas .
  • Day
    to day management and supervision for excellent planning and
    accountability to MSI Uganda’s other departments
  • Clear
    internal and external communication plans and practices
  • Ensure
    effective systems for individual performance management to nurture skills
    and address weakness implemented across the organisation
  • Budget
    oversight and management of staff to ensure adherence to critical policies
    and procedures
2. Oversight and management of risks associated with these service
areas, including policies, contracts, procurement practice, HR liabilities:
  • In
    charge of negotiating key legal and other contracts, ensuring terms and
    conditions mitigate MSI Uganda risk and comply with internal and donor
    requirements
  • Final
    oversight of all legal agreements and contracts (such as rent, employee
    contracts, goods and services)
  • Mapping
    and action planning for timely management of all legal agreements
  • In
    charge of the development, roll out and activation of policies in line
    with MSI Uganda’s vision, mission and values
  • Tracking
    and review of all legal agreements and contracts
  • Timely
    and proactive resolution of contractual negotiations and disputes
3. Realisation of efficiencies and value for money as a result of
execellent systems and procedures
  • In
    charge of monitoring and analysis of all procurement, HR, administrative,
    asset management, and legal policies and procedures ensuring compliance
    and efficient support services that reflect values
  • Communication
    and dissemination of policies through execellent induction and staff
    briefing activities
  • Establishment
    of team performance objectives for each support service area to support
    performance monitoring
  • Excellent
    ICT systems realise efficiencies across the organisation
4. Maintenance of good working conditions leading to safety and
security in the work place in relation to MSI’s duty of care to its workforce.
  • Proactive
    maintenance of all assets including facilities and vehicles
  • Self-assessment
    and regular safety checks and documentation across all workplace
    environments
  • Register
    of incidents and action planning
  • In
    charge of the development and delivery of effective training to support
    staff safety
Qualifications, Skills and
Experience:  
  • The
    ideal candidate should preferably hold a Master’s Degree in Business
    Administration, HRD, Procurement or in any related discipline
  • Registration
    with a relevant professional body
  • Significant
    senior management experience at a similar level (donor funded and private
    sector preferred)
  • Proven
    leadership and management skills that motivate performing teams and
    encourage innovation and creativity
  • Possess
    the ability to perform under pressure, handle heavy workloads, and meet
    stringent reporting deadlines
  • Excellent
    communication skills for negotiation and conflict resolution
  • Clear
    ability to identify and set performance deliverables
  • Strategic
    thinker with excellent analytical skills
  • Ability
    to communicate effectively at all levels; Excellent verbal, written and
    presentation skills
  • Excellent
    leadership and management aptitude leading diverse teams at a distance
Personal Competencies:
  • Attitude
    / Motivation
    : Successful
    performance at MSI is not simply defined in terms of ‘what’ people
    achieve, but equally is about ‘how’ people go about their jobs and the
    impact that they have on others. We encourage and expect all team members
    will demonstrate the following behaviours:
  • Initiative: Thinking ahead and taking action to make
    the most of opportunities by finding the optimum solution
  • Innovative: Thinking creatively and outside of
    the box so that ideas generated create a positive outcome
  • Effective Communication:  Communicating through active listening and good questioning
    techniques, using appropriate body language, ensuring information is clear
    and concise.
  • Responsive: Being responsive to changing
    priorities and demands
  • Working Efficiently: Planning, prioritising and organising
    work to ensure work is accurate and deadlines are met
  • Sharing Information: Sharing information and knowledge
    whilst maintaining confidentiality
  • Focus on Learning: Taking responsibility for keeping
    knowledge and skills updated and for seeking opportunities to develop
    further
  • Commitment: Awareness and understanding of goals,
    vision and values and how your role impacts on this and going the extra
    mile to meet role requirements
  • Self –Driven: Drive and determination to deliver
    results
  • Accountable: Taking responsibility for appropriate
    decisions that you make, and the actions and behaviour you demonstrate
  • Embracing Change: Openness to embracing change within
    the organisation and being able to adjust plans/activities accordingly
  • Motivated: Motivation towards achieving quality
    results to maximise potential
  • Team Player: Working as part of a team by being
    supportive, flexible and showing respect for each other
How to Apply:
All candidates who wish to
join Marie Stopes are strongly encouraged to send an updated CV and cover letter
via email to: vacancies@msiu.or.ug
NB: Please do not attach transcripts
Deadline: Friday 12th June, 2015
by 5pm
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