Administration/ Finance Clerk Career Vacancy – International Organization for Migration (IOM)

Organization: International Organization for Migration
(IOM)
Duty Station: Kampala, Uganda
Reports to: MHD Administrator
Vacancy Announcement Number: SVN 02/06/015
About US:
The International
Organization for Migration (IOM), established in 1951, is the leading
international intergovernmental organization dealing with migration.  IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on
migration issues, to assist in the search for practical solutions to migration
problems and to provide humanitarian assistance to migrants in need, including
refugees and internally displaced people. Since 1988, IOM Uganda mission
performs all of its interventions with the specific mandate to work globally
with migration related issues. We are committed to the principle that humane
and orderly migration benefits migrants and society. IOM Uganda works with the
government of Uganda, NGOs and UN agencies and receives support from donor
governments and UN funds.
Job Summary: The IOM Administration/ Finance Clerk will support
the mission by providing support in the clinical assessment of the USA, Canada,
Australia and UK visa applicants, which will be conducted in the framework of
the receiving countries protocols.
Key Duties and
Responsibilities: 
  • Support
    in overall administrative and financial support of the Migration Health
    Assessment Centre.
  • The
    clerk will receive all payments from medical self payers and file daily
    returns to the Senior Admin./Finance Assistant for verifications and
    submission to main cashier at Admin./Finance department
  • Regularly
    check and make photocopy of bank deposit slip (or other proof of payment).
    Regularly submit these photocopies to the administrative/finance officer.
  • In
    charge of initiating payment requests for service providers and monitor
    payments for vendors.
  • Keenly
    verify invoices and ascertain that the equipment, supplies or services
    they refer to were duly received or provided before proceeding with
    payment requests.
  • Ensure
    payment to suppliers and staff members are effected after obtaining
    appropriate approvals and ensure that vouchers have proper WBS
  • Perform
    any other duty within the incumbent’s capabilities as assigned by the
    Supervisors.
Qualifications, Skills and
Experience: 
  • The
    applicants for the IOM Administration/
    Finance Clerk vacancy should hold a High school diploma or equivalent.
  • At
    least three years of relevant working experience in International
    Organizations or NGOs.
  • Computer
    literacy i.e. Proficient in Microsoft Windows and Office.
  • Proficient
    in both written and spoken English.
Personal Competencies:
Technical Competencies:
  • Effectively
    applies knowledge of relevant financial discipline
  • Develops
    / follows internal control procedures to prevent fraud and mismanagement
  • Ensures
    application of institutional financial policies and guidelines
Behavioural Competencies:
1. Accountability
  • Accepts
    and gives constructive criticism
  • Follows
    all relevant procedures, processes, and policies
  • Meets
    deadline, cost, and quality requirements for outputs
  • Monitors
    own work to correct errors
  • Takes
    responsibility for meeting commitments and for any shortcomings
2. Client Orientation:
  • Identifies
    the immediate and peripheral clients of own work
3. Continuous Learning:
  • Contributes
    to colleagues’ learning
  • Demonstrates
    interest in improving relevant skills
4. Communication skills
  • Actively
    shares relevant information
  • Writes
    clearly and effectively, adjusting wording to the intended audience
  • Listens
    effectively and communicates clearly, adapting delivery to the
    audience”
5. Performance Management: Provides constructive feedback to colleagues
6. Professionalism:
  • Masters
    subject matter related to responsibilities
  • Identifies
    issues, opportunities, and risks central to responsibilities
  • Incorporates
    gender-related needs, perspectives, and concerns, and promotes equal
    gender participation
  • Persistent,
    calm, and polite in the face of challenges and stress
  • Treats
    all colleagues with respect and dignity
  • Works
    effectively with people from different cultures by adapting to relevant
    cultural contexts
  • Knowledgeable
    about and promotes IOM core mandate and migration solutions
7. Teamwork
  • Actively
    contributes to an effective, collegial, and agreeable team environment
  • Contributes
    to, and follows team objectives
  • Gives
    credit where credit is due
  • Seeks
    input and feedback from others
  • Actively
    supports and implements final group decisions
How to Apply:
All those interested in
working with the International Organisation for Migration (IOM) should send
their resumes, evidence of previous works and three professional references
electronically via E-mail to: hruganda@iom.int.
Please clearly include the POSITION TITLE in the subject line of the email.
Deadline: 2nd July
2015

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