The Ugandan Jobline

• Maintain
  an attractive reception area
• Cordially
  attend to all incoming and outgoing calls and direct them to the right
  recipient.
• Attend
  to all visitors and contact staff in the departments and inform them about
  their visitors
• The
  Receptionist will receive, handle and deliver all courier mail/ parcels to
  and from courier service providers and respective recipients
• Set
  up and maintain office mailing communication logbook
• Make
  sure that only authorized persons are allowed to enter the building.
• Scan
  and photocopy documents and send to the respective officers file and
  retrieve documents when required
• Maintain
  all office inventory list and issue consumables and supplies to
  requisitioning departments.
• Render
  support in the preparation of Travel Authorization documents/ Expense
  claims for the Chief of Mission and programme co-ordinator
• Maintain
  stock of office supplies and request for replenishments of the same as and
  when deemed necessary
• Perform
  any other duties as may be assigned

• The
  applicants for the International Organization for Migration IOM Receptionist vacancy should hold a
  Diploma in Secretarial Studies, Office Management or its equivalent.
• At
  least three years related work experience.
• Computer
  literacy skills: high level user
• Typing
  skills: speed 200 symbols/min and higher.
• Ability
  to work independently, effectively and harmoniously with colleagues from
  varied cultures and professional backgrounds at all levels.
• Working
  experience in clerking/administration is desirable.
• Possess
  the ability to work under pressure and with minimum supervision.
• Strong
  verbal/written communication and interpersonal relationship skills

• Accepts
  and gives constructive criticism
• Follows
  all relevant procedures, processes, and policies
• Meets
  deadline, cost, and quality requirements for outputs
• Monitors
  own work to correct errors
• Takes
  responsibility for meeting commitments and for any shortcomings

• Identifies
  the immediate and peripheral clients of own work

• Contributes
  to colleagues’ learning
• Demonstrates
  interest in improving relevant skills

• Actively
  shares relevant information
• Writes
  clearly and effectively, adjusting wording to the intended audience
• Listens
  effectively and communicates clearly, adapting delivery to the
  audience”

• Masters
  subject matter related to responsibilities
• Identifies
  issues, opportunities, and risks central to responsibilities
• Incorporates
  gender-related needs, perspectives, and concerns, and promotes equal
  gender participation
• Persistent,
  calm, and polite in the face of challenges and stress
• Treats
  all colleagues with respect and dignity
• Works
  effectively with people from different cultures by adapting to relevant
  cultural contexts

• Actively
  contributes to an effective, collegial, and agreeable team environment
• Contributes
  to, and follows team objectives
• Gives
  credit where credit is due
• Seeks
  input and feedback from others
• Actively
  supports and implements final group decisions

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