Admin Jobs – Receptionist at International Organization for Migration (IOM)




Job Title:    Receptionist
Organization: International Organization for Migration
(IOM)
Duty Station: Kampala, Uganda
Reports to: Transit Centre Manager
Vacancy Announcement Number: SVN 08/06/015
About US:
The International
Organization for Migration (IOM), established in 1951, is the leading
international intergovernmental organization dealing with migration.  IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on
migration issues, to assist in the search for practical solutions to migration
problems and to provide humanitarian assistance to migrants in need, including
refugees and internally displaced people. Since 1988, IOM Uganda mission
performs all of its interventions with the specific mandate to work globally
with migration related issues. We are committed to the principle that humane
and orderly migration benefits migrants and society. IOM Uganda works with the
government of Uganda, NGOs and UN agencies and receives support from donor
governments and UN funds.
Job Summary: The International Organization for
Migration IOM Receptionist will carry
out clerical and administrative tasks in support of office daily operations.
Key Duties and
Responsibilities: 
  • Maintain
    an attractive reception area
  • Cordially
    attend to all incoming and outgoing calls and direct them to the right
    recipient.
  • Attend
    to all visitors and contact staff in the departments and inform them about
    their visitors
  • The
    Receptionist will receive, handle and deliver all courier mail/ parcels to
    and from courier service providers and respective recipients
  • Set
    up and maintain office mailing communication logbook
  • Make
    sure that only authorized persons are allowed to enter the building.
  • Scan
    and photocopy documents and send to the respective officers file and
    retrieve documents when required
  • Maintain
    all office inventory list and issue consumables and supplies to
    requisitioning departments.
  • Render
    support in the preparation of Travel Authorization documents/ Expense
    claims for the Chief of Mission and programme co-ordinator
  • Maintain
    stock of office supplies and request for replenishments of the same as and
    when deemed necessary
  • Perform
    any other duties as may be assigned
Qualifications, Skills and
Experience: 
  • The
    applicants for the International Organization for Migration IOM Receptionist vacancy should hold a
    Diploma in Secretarial Studies, Office Management or its equivalent.
  • At
    least three years related work experience.
  • Computer
    literacy skills: high level user
  • Typing
    skills: speed 200 symbols/min and higher.
  • Ability
    to work independently, effectively and harmoniously with colleagues from
    varied cultures and professional backgrounds at all levels.
  • Working
    experience in clerking/administration is desirable.
  • Possess
    the ability to work under pressure and with minimum supervision.
  • Strong
    verbal/written communication and interpersonal relationship skills
Languages:  Proficiency in both spoken and written
English is mandatory. Fluency in Swahili and French is an added advantage.
Personal Competencies:
Behavioural Competencies:
1. Accountability
  • Accepts
    and gives constructive criticism
  • Follows
    all relevant procedures, processes, and policies
  • Meets
    deadline, cost, and quality requirements for outputs
  • Monitors
    own work to correct errors
  • Takes
    responsibility for meeting commitments and for any shortcomings
2. Client Orientation
  • Identifies
    the immediate and peripheral clients of own work
3. Continuous Learning
  • Contributes
    to colleagues’ learning
  • Demonstrates
    interest in improving relevant skills
4. Communication
  • Actively
    shares relevant information
  • Writes
    clearly and effectively, adjusting wording to the intended audience
  • Listens
    effectively and communicates clearly, adapting delivery to the
    audience”
5. Performance Management: Provides constructive feedback to colleagues
6. Professionalism
  • Masters
    subject matter related to responsibilities
  • Identifies
    issues, opportunities, and risks central to responsibilities
  • Incorporates
    gender-related needs, perspectives, and concerns, and promotes equal
    gender participation
  • Persistent,
    calm, and polite in the face of challenges and stress
  • Treats
    all colleagues with respect and dignity
  • Works
    effectively with people from different cultures by adapting to relevant
    cultural contexts
7. Teamwork
  • Actively
    contributes to an effective, collegial, and agreeable team environment
  • Contributes
    to, and follows team objectives
  • Gives
    credit where credit is due
  • Seeks
    input and feedback from others
  • Actively
    supports and implements final group decisions
How to Apply:
All those interested in
working with the International Organisation for Migration (IOM) should send
their resumes, evidence of previous works and three professional references
electronically via E-mail to: hruganda@iom.int.
Please clearly include the POSITION TITLE in the subject line of the email.
Deadline: 2nd July
2015

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