The Ugandan Jobline

• Significantly
  contributes to and participates in the design and implementation of
  projects and proposals regards to the supply and means required to ensure
  project viability and sustainability, while also and particularly bringing
  the whole department to be able to efficiently and adequately contributes
  to and participate in the design and implementation of projects and
  proposals regards to the supply and means required to ensure project viability
  and sustainability.
• Work
  closely with technical staff, elaboration of the logistics implication in
  the proposals:
• Assessment of logistic needs
• Evaluation of the costs and feasibility for the supplies
• Draft of the procurement plans & logistics budget
• Regular review of any donors specific rules
• Preparation of necessary derogations
• Involvement in donor report.
• Ensures
  that supply constraints and needs are well taken into account when the
  project is being designed.
• Represents
  the mission externally on all supply related issues and develops his/her
  network to exchange on best practices and information
• Guide
  other departments on logistics requirements and trends.

• In
  charge of the elaboration, implementation and monitoring of the Logistics
  Country strategy & annual plan of action;
• Ensure
  optimal functioning of Logistics department and compliance with logistic
  procedures as defined in the kitlog V3 in all sectors of activities
  including, but not limited to, supply chain management, movements of
  peoples and goods, equipment and fleet management, IT, construction and
  premises management with special emphasis on proper archiving;
• Specification
  and forecast of the needed logistics means through:
• Elaboration of the logistics financial plan and contribution to
  the mission funding plan
• Control of the monthly expenditures forecast of the bases and
  review of budget follow up
• Planning and management of logistic budget lines including fleet
  planning & equipment plan
• Ensures
  that ACF procurement procedures are correctly understood and implemented
  on the mission
• Works
  in liaison with the Logistics Centre to ensure all Mission procurement
  complies with Mission requirements
• Ensures
  compliance with donor rules
• Anticipates
  and alerts relevant stakeholders on risks linked to procurement (delays
  notably)
• Define
  the equipment needs of the mission and appropriate forecast of the funding
• Mentor
  and supervise the IT Officer to ensure proper use and maintenance of the
  equipment present on the bases
• Optimize
  the utilization of equipment (fleet included) across the mission
• Implementation
  and monitoring of the purchasing and quality control tools
• In
  charge of the preparation and anticipation of the mission’s crisis risks:
• Collaborate
  in the creation and regular updating of the mission’s contingency and
  preparedness plan
• Training
  and preparation of the logistical teams to deal with emergencies
• Setting
  up and managing emergency stocks where required

• In
  charge of the coordination, training, support of the logistics staff for
  the bases and direct supervision for the capital;
• Forecast
  of the HR logistics needs in collaboration with other coordinators and
  collaborate with the Finance department for staff financial plan;
• Ensure
  sound management at all level with clear levels of authority and
  responsibility well defined in up to date job descriptions and
  organizational chart;
• Actively
  promote performance management by ensuring that clear objectives are set
  by all managers, and that objectives & performance is regularly,
  objectively reviewed through constructive feedback, mid‐term and final formal appraisals;
• Significantly
  contribute to the building and implementation of the Mission training plan
  according to Logistics needs defined through direct observation, appraisal
  review and Mission Country strategy.

• Collect
  information at mission level and with various external stakeholders,
  conduct formal security assessments and audit in all field locations to
  generate in collaboration with the Country Director regular and
  comprehensive updates of the mission security analysis;
• Propose
  revision of the national and local security Plans and annexes in
  collaboration with field teams in a participatory approach each time
  needed according to the follow up tool or context changes (validation by
  CD);
• Build
  capacity of security and safety managers in the mission to ensure they
  have appropriate skills, attitude and knowledge to fulfil their
  responsibilities through internal and or external training, continuous monitoring
  and sensitization;
• Contribute
  to the building of a security culture in the mission;
• Ensure
  all mission staffs are formally briefed about ACF rules and regulations
  regarding security and ensure all operating procedures regarding security
  and safety are in place on the mission;
• Support
  in crisis and incident management under the supervision of the Country
  Director.

• Identifies
  risks of fraud and corruption in area of responsibility and sets up
  preventive/mitigation and control measures.
• Responsible
  for the implementation of the anti‐fraud policy within the logistics
  department
• Sensitizes
  colleagues on risks of fraud and corruption
• Alerts
  the CD in case of fraud and corruption and proposes corrective measures
• Implements
  and follow up on recommendations from Audits

• Review,
  analyse and share with Country Director, Head of Departments and HQ
  logistics advisor the compiled & consolidated Mission Logistics Report
  including all annexes as defined in collaboration with Country Director
  and HQ logistics advisor;
• Prepare
  and share with Country Director and Finance Head of Department all pre‐final & final donors reports needed according to donor’s
  guidelines;
• Prepare
  annual security and Logistics reports as requested by HQ.

• Representation
  of ACF for in‐kind donations aspects to the donor
  agencies as delegated by the Country Director;
• ACF
  representation in existing forums regarding Security or Logistics at
  national level.

• The
  ideal candidate for the ACF- USA Logistics Coordinator vacancy should hold
  a Bachelor’s degree in supply chain & Logistics Management or other
  relevant academic studies. Possession of a Master’s degree is desirable
• Past
  INGO experience in staff management, Logistics, finance and project follow
  up
• Prior
  experience of security and risk management within a volatile context
• Results
  driven and demonstrable ability to set and communicate goals and ensure
  effective and appropriate decision making and problem solving
• Good
  team player, able to organize, train and motivate a multicultural team
• Excellent
  written and verbal communication skills to motivate and influence
• Fluent
  in English (professional English needed)
• Good
  general knowledge in field of IT, mechanic, radio & satellite
  communications
• Applicants
  with advanced knowledge of Logistics and Finance related donors’ guidelines
  and procedures (ECHO, EU, UNICEF, DFID, BPRM etc.) are preferred
• Good
  level of IT literacy and an understanding of how new developments in
  technology can positively contribute to the aims of an INGO

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