Job Title: Human Resource Assistant
Organisation: Action Africa Help International (AAH)
Duty Station: Uganda
About AAH:
In 1996, Action Africa Help
International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was registered
in Munich, Germany from where our founders in 2003 moved the organisation’s
headquarters to Kenya. AAH-I now works with refugees, host communities and
other marginalized and vulnerable groups in Kenya, Uganda, Somalia and South
Sudan, where it operates across a range of sectors that seek to bridge relief
to development.
International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was registered
in Munich, Germany from where our founders in 2003 moved the organisation’s
headquarters to Kenya. AAH-I now works with refugees, host communities and
other marginalized and vulnerable groups in Kenya, Uganda, Somalia and South
Sudan, where it operates across a range of sectors that seek to bridge relief
to development.
Job Summary: The Human Resource Assistant will support
AAH-I to implement, monitor Human resource policies and procedures and provide
administrative support to the programme team in coordination with the Kampala
Country office in line with AAH-Uganda policies and procedures.
AAH-I to implement, monitor Human resource policies and procedures and provide
administrative support to the programme team in coordination with the Kampala
Country office in line with AAH-Uganda policies and procedures.
Key Duties and Responsibilities:
- Organise
the notice boards at the reception area and outside the entrance to the
office, regularly displaying important and useful information for the
attention of members of staff and visitors. - Oversee
Travel and Accommodation Bookings for field staff on official duties and
prepare all invoices and supporting documentation for payment in line with
AAH Uganda policy and guidelines - Offer
technical support during recruitment process through following up on
confirmation of attendance with candidates, preparing interview venues,
administering forms, welcoming candidates and new staff in line with the AAH-U
HR policy and guidelines. - Oversee
the office supplies store to track stocks, requisition for replenishment
and produce a monthly stock report for review by the Area Manager and
Logistics Assistant, in line with AAH Uganda stock management guidelines. - Implement
and monitor staff induction and orientation programs and Job postings of
new staff in line with Human Resources guidelines of AAH-Uganda. - Prepare
and disburse temporary staff contracts in line with departmental and AAH-
Uganda policies and procedures. - Actively
monitor the implementation of the existing human resource performance
management measures in line with the human resource policies and
procedures of AAH-Uganda. - Update
and maintain the information management system (Monthly HR field report,
leave updates, time sheet management, and disciplinary records) of
AAH-Uganda in line with the Human Resource Unit guidelines.
Qualifications, Skills and
Experience:
Experience:
- The
Human Resource Assistant should have three years’ experience in a similar
position in a busy office with one year’ experience in an NGO - Computer
literacy skills i.e. familiarity with Microsoft Word and Excel packages. - Working
knowledge of Email - Excellent
numeracy skills - Good
oral and written English - Pleasant
and courteous personality - Efficient
and organized - Possesses
initiative and able to work with minimum supervision - Ability
to work under pressure - Highly
flexible
How to Apply:
All suitably qualified and
interested candidates should send their applications (together with an updated
(CV) with at least three referees with their telephone contacts via E-mail only
to [email protected] addressed to:
interested candidates should send their applications (together with an updated
(CV) with at least three referees with their telephone contacts via E-mail only
to [email protected] addressed to:
Human Resource Officer,
Action Africa Help Uganda,
Plot 72 Ntinda Road, P.O. Box
10501, Kampala, Uganda.
10501, Kampala, Uganda.
Deadline: 19th June
2015
2015
NB: Please clearly mark in the email subject
line must show the job title of the position applied for. Only those selected for the interviews will
be contacted.
line must show the job title of the position applied for. Only those selected for the interviews will
be contacted.
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