United Nations MINUSCA Jobs – Logistics Assistant

Organization: United Nations
Multidimensional Integrated Stabilization Mission in the Central African
Republic (MINUSCA)
Duty Station: Entebbe,
Uganda
Grade: GL-5
Job Opening Number:
MINUSCA-2015-GS-LOG-067
Report to: Logistic Officer
About MINUSCA:
The Security Council established the United Nations Multidimensional
Integrated Stabilization Mission in the Central African Republic (MINUSCA) by
its resolution 2149 (2104) of 10 April 2014 and requested the Secretary-General
to subsume BINUCA in the new mission as of the date of the adoption of that
resolution.  It further requested the
Secretary-General to ensure a seamless transition from BINUCA to MINUSCA.
Acting under Chapter VII of the Charter of the United Nations, the
Security Council authorized MINUSCA to take all necessary means to carry out
its mandate, within its capabilities and its areas of deployment.
Key Duties and Responsibilities:
Within delegated authority, and the supervision of the Logistic Officer,
the Logistics Assistant will be responsible for the following duties:
1. Supply:
  • Technically supports more senior staff
    with respect to all aspects of major services contracts.
  • Maintains database used by MINUSCA to
    monitor mission specific and Systems Contracts reports. Serves as a focal
    point for the production of field mission cost estimates.
  • Maintains supporting files and database
    with respect to Supply section Letters of Assistance (LOA). Controls and
    manages supply related items requisitioning and delivery.
  • Records contract actions and monitors
    activity. This includes coordinating with missions on delivery schedules,
    follow-up and receipt of Receiving and Inspection (R&I) Reports,
    verification of invoices against R&I reports, recording contract
    status at all stages of processes.
  • In charge of managing and maintain records
    of the procurement thresholds set for each contract
  • Initiates requisitions when required,
    records deliveries, progressive funding and expenditures, liaises with
    missions on receipts and associated actions.
2. Transport:
  • Manages and maintains records of the
    direct provisioning process.
  • Supports in the preparation and
    compilation of the Aviation Safety Annual Report Assists in the execution
    of technical evaluations for long and short-term contracts.
  • Establishes and maintains relevant
    reference library.
  • Actively co-ordinates with missions on
    spare parts consumption rates and usage patterns.
3. General:
  • Prepares requisitions and enters IMIS data
    to initiate requisition process. Provides updates of requisition status on
    a regular basis.
  • Regularly reviews cost estimates for input
    into budget formulation.
  • Actively monitors budget estimates and
    reports on funding allocations.
  • Maintains, updates and ensures accuracy
    and completeness of computer database recording requisition details,
    purchase orders, delivery and invoice actions.
  • Prepares relevant Letters of Assistance
    (LOAs) and obtains the funding certification.
  • Assists with the preparation of
    presentations to the Headquarters Committee on Contracts for LCC supply
    and transport/vehicle related procurement action beyond the financial
    delegation of missions.
  • Familiarizes new staff with respect to
    work requirements and applicable UN guidelines and office
  • Performs any other duties as required.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the United Nations
    MINUSCA Logistics Assistant career opportunity should hold a High school
    diploma or equivalent
  • At least five (5) years’ experience in
    supply management, contracts administration, logistics or related area.
  • Language: English and French
    are the working languages of the United Nations Secretariat For the post
    advertised, fluency in oral and written English is required. Knowledge of
    another official United Nations language is an advantage.
Personal Competencies:
  • Professionalism: Knowledge of
    policies, practices and regulations on management of supplies, purchasing
    and logistics and ability to apply them in an organizational environment
    Ability to maintain accurate records and prepare reports on a wide variety
    of data. Shows pride in work and in achievements; demonstrates
    professional competence and mastery of subject matter; is conscientious
    and efficient in meeting commitments, observing deadlines and achieving
    results; is motivated by professional rather than personal concerns; shows
    persistence when faced with difficult problems or challenges,- remains
    calm in stressful situations. Commitment to implementing the goal of
    gender equality by ensuring the equal participation and full involvement
    of women and men in all aspects of work.
  • Communication: Speaks and
    writes clearly and effectively; listens to others, correcdy interprets
    messages from others and responds appropriately; asks questions to
    clarify, and exhibits interest in having two-way communication; tailors
    language, tone, style and format to match audience; demonstrates openness
    in sharing information and keeping people informed.
  • Teamwork: Works collaboratively
    with colleagues to achieve organizational goals; solicits input by
    genuinely valuing others’ ideas and expertise; is willing to leam from
    others; places team agenda before personal agenda; supports and acts in
    accordance with final group decision, even when such decisions may not
    entirely reflect own position; shares credit for team accomplishments and
    accepts joint responsibility for team shortcomings.
  • Planning& Organizing: Develops
    dear goals that are consistent with agreed strategies; identifies priority
    activities and assignments; adjusts priorities as required; allocates
    appropriate amount of time and resources for completing work; foresees
    risks and allows for contingencies when planning; monitors and adjusts
    plans and actions as necessary; uses time efficiently.
  • Accountability: Takes ownership
    of all responsibilities and honours commitments; delivers outputs for
    which one has responsibility within prescribed time, cost and quality standards;
    operates in compliance with organizational regulations and rules; supports
    subordinates, provides oversight and takes responsibility for delegated
    assignments; takes personal responsibility for his/her own shortcomings
    and those of the work unit where applicable.
  • Creativity: Actively seeks to
    improve programmes or services; offers new and different options to solve
    problems or meet client needs; promotes and persuades others to consider
    new ideas; takes calculated risks on new and unusual ideas; thinks
    “outside the box’; takes an interest in new ideas and new ways of doing
    things; is not bound by current thinking or traditional approaches.
  • Client Orientation: Considers
    all those to whom services are provided to be ‘clients’ and seeks to see
    things from clients’ point of view; establishes and maintains productive
    partnerships with clients by gaining their 
    trust and respect; identifies clients’ needs and matches them to
    appropriate solutions; monitors ongoing developments inside and outside
    the clients’ environment to keep informed and anticipate problems; keeps
    clients informed of progress or setbacks in projects; meets timeline for
    delivery of products or services to client
  • Commitment to Continuous Learning:
    Keeps abreast of new developments in own occupation/ profession; actively
    seeks to develop oneself professionally and personally; contributes to the
    learning of colleagues and subordinates; shows willingness to learn from
    others; seeks feedback to learn and improve.
  • Technological Awareness: Keeps
    abreast of available technology; understands applicability and limitation
    of technology to the work of the office; actively seeks to apply
    technology to appropriate tasks; shows willingness to learn new
    technology.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Multidimensional Integrated Stabilization Mission in the Central
African Republic (MINUSCA) in the aforementioned capacity express their
interest by sending the following documents;
  • An Updated CV
  • The United Nations Personal History Form
    (P-11), download here
  • Academic certificates and High School
    Diplomas
  • Birth Certificate – if not, a combination
    of (i) Assessment of Age and National ID Card (the Assessment of Age on
    its own isn’t acceptable)
  • Three letters of reference from former
    employers or academic instructors for external candidates.
  • Internal candidates must submit two of the
    most recent performance evaluations (EPAS)
All the above completed documents should be sent via E-mail to:
minusca-recruitmentNTL@un.org. Please label the subject of your E-mail as VA
MINUSCA-2015-GS-LOG-067.
Deadline: 8th May, 2015

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