Senior Grants and Compliance Specialist – Catholic Relief Services (CRS)

Organization: Catholic
Relief Services (CRS)
Funding Source: U.S. Agency
for International Development (USAID)
Project Name: Sustainable
Outcomes for Children and Youth in Central and Western Uganda
Duty Station: Kampala,
Reports to: Project Finance
and Operations Manager
About US:
Catholic Relief Services (CRS) is an International non-profit
organization whose commitment is to assist the poor and vulnerable overseas set
out by the Bishops of the United States. Our Catholic identity is at the heart
of our mission and operations. We welcome as a part of our staff and as partners
people of all faiths and secular traditions who share our values and our
commitment to serving those in need.
About USAID CRS Project:
CRS will be implementing a “Sustainable Outcomes for Children and
Youth in Central and Western Uganda” project over the next five years. The
Project will improve the health, nutrition, education and psychosocial
wellbeing of vulnerable populations, as well as reduce abuse, exploitation and
neglect to a minimum of 625,000 children and 101,500 households in 17 districts
in central and western Uganda. The consortium partners include Action for
Community Development (ACODEV), African Network for Prevention and Protection
against Child Abuse and Neglect (ANPPCAN), TPO Uganda, and Futures Group. There
will be three project offices: Kampala, Kasese, and Mbarara. Approximately, 30
staff will support this project of $38.5 million through USAID funding.
Job Summary:  The Senior Grants and Compliance Specialist
will provide overall management of sub-grants, trainings in program and finance
management, offer support to consortium partners and local implementing
partners on sub-grant management and assist in reviewing sub-grants agreements.
The incumbent will be responsible for managing programmatic and financial
compliance with OVC guidelines
Key Duties and
Ensure financial and programmatic compliance of
the grant to contractual obligations and policies.
Prepare standard grant agreements for consortium
partners /sub-grantees.
Ensure that all stakeholders understand their
financial and programmatic obligations under the grant agreement and have
systems in place to support these obligations.
Prepare and implement a training and follow-up
program to all project staff and stakeholders to strengthen their financial and
management capabilities and fulfill their grant obligations.           
Actively facilitate the development of a
financial system that will meet donor and CRS requirements and provide the
two-way flow of information between program management and partners to ensure
responsible management.
Work closely with project and partners’ staff to
compile and submit timely quarterly reports and assist the Project Finance and
Operations Manager in the financial oversight and reporting of the project’s
Actively monitor partner performance with regard
to meeting agreement obligations and keep the Project Finance and Project
Manager apprised of all issues and concerns.
Prepare grant quarterly cash forecasts.
Render support in the review of requisitions and
cash advances within the grant against the grant and sub-grant budgets ensuring
that all acquittals are processed according to grant guidelines.
Work in accordance with donor and CRS policies,
assist in timely procurement as needed in the program portfolio and maintain up
to date inventory.
Ensure timely preparation of consultant
contracts per donor and CRS policy and facilitate timely payment.
Develop and maintain a good working relationship
with consortium and local implementing partners’ personnel.
Support the Project Finance and Operations
Manager in the M&E of the project’s management and financial activities.
Ensure the maintenance of all files, records and
documents relating to CRS’ program and projects within the program portfolio.
Work closely with the Project Finance and
Operations Manager and other core program staff to ensure that management of
the project is gender sensitive.
Qualifications, Skills and
  • All suitably qualified and interested
    candidates who so wish to join the CRS USAID Project should hold a
    Bachelor’s Degree, MBA/MPH preferred.
  • At least four years’ experience working
    with a large NGO, of which three years managing sub-grants especially USG.
  • Sound coordination skills and a
    demonstrated ability to multi-task. Strong personnel management,
    administrative and financial skills. Ability to prepare and analyze
  • Strong diplomatic skills and proven
    ability to work in a multi-partner program
  • Proven experience in building,
    strengthening and sustaining management and financial capacity.
  • Excellent English language oral and
    written communication skills. Proficiency in Microsoft Office suite,
    including Word, Excel, PowerPoint and Outlook.
  • Excellent interpersonal, oral and written
    communication and negotiation slglls. Fluent written and spoken English.
  • Extremely flexible, and have the ability
    to cope with stressful situations. Ability to maintain performance
    expectations and strong working relationships in diverse cultural
    contexts, psychologically & physically stressful environments
  • Past experience with and enthusiasm for on
    the job training.
  • Computer literacy skills i.e. Knowledge of
    Microsoft Office software (Word, Excel, Outlook, and Internet) required.
  • Desire to work effectively in a team,
    oriented environment.
  • All CRS staff should possess the following
    values: Serves with Integrity, Models Stewardship, Cultivates Constructive
    Relationships and Promotes Learning
  • Ability to travel within rural Uganda.
How to Apply: 
All applicants who so wish to join the USAID project should send a cover
letter, updated CV and three work references (names and contact information
only) to
NB: Only selected
candidates that meet the requirements will be contacted.
Deadline: Wednesday, 6th
May, 2015.

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