Job Title: Sales Agronomist Organisation: Zagro Duty Station: Kampala, Uganda About US:…
Procurement and Logistics Officer Career Opportunity – Mercy Corps
Job Title: Procurement and Logistics
Officer
Officer
Organisation: Mercy Corps
Duty Station: Kampala,
Uganda
Uganda
Reports to: Deputy
Program Director
Program Director
About US:
Mercy Corps is an international
non-profit organization which implements high-quality, analytical development
programmes in very difficult places. Mercy Corps has been operating in Uganda
since 2006. It has and continues to implement programs in Acholi and Karamoja sub
regions. Mercy Corps is taking a community-led, market driven approach to
address poverty and food insecurity needs through interventions that get to the
root causes and contributing factors of economic vulnerability. Donors include
the United States Agency for International Development (USAID), the European
Commission (EC), United States Department of Agriculture (USDA) and Swiss
Development Cooperation (SDC).
non-profit organization which implements high-quality, analytical development
programmes in very difficult places. Mercy Corps has been operating in Uganda
since 2006. It has and continues to implement programs in Acholi and Karamoja sub
regions. Mercy Corps is taking a community-led, market driven approach to
address poverty and food insecurity needs through interventions that get to the
root causes and contributing factors of economic vulnerability. Donors include
the United States Agency for International Development (USAID), the European
Commission (EC), United States Department of Agriculture (USDA) and Swiss
Development Cooperation (SDC).
Job Summary: The Procurement and Logistics Officer
will be primarily responsible for overseeing and ensuring the operations and
functions of the Field Office to ensure programs run smoothly. The incumbent
will also provide supervision and training functions in the Field Office for
staff in all aspects of Logistics including Fleet, Asset, Security, Procurement
and HR &Administration. He/she is responsible for compound/equipment
maintenance as well as general day to day management of the office.
will be primarily responsible for overseeing and ensuring the operations and
functions of the Field Office to ensure programs run smoothly. The incumbent
will also provide supervision and training functions in the Field Office for
staff in all aspects of Logistics including Fleet, Asset, Security, Procurement
and HR &Administration. He/she is responsible for compound/equipment
maintenance as well as general day to day management of the office.
Key Duties and Responsibilities:
1.
Fleet:
Fleet:
·
Reads
and has a clear understanding of the Mercy Corps Fleet Management procedures;
Reads
and has a clear understanding of the Mercy Corps Fleet Management procedures;
·
Establish
preferred supplier agreements for commonly used items and vehicle service.
Establish
preferred supplier agreements for commonly used items and vehicle service.
·
Make
sure that all vehicles are safe and road-worthy, including insurance cover.
Make
sure that all vehicles are safe and road-worthy, including insurance cover.
·
Maintain
administrative vehicle files for each vehicle.
Maintain
administrative vehicle files for each vehicle.
·
Manage
fuel consumption purchase and tracking including coordination with gas
station(s)
Manage
fuel consumption purchase and tracking including coordination with gas
station(s)
·
Ensure
major repairs are done in a timely manner.
Ensure
major repairs are done in a timely manner.
·
Actively
participate in hiring and disciplinary measures for drivers.
Actively
participate in hiring and disciplinary measures for drivers.
·
Ensure
that accident reports are completed and filed.
Ensure
that accident reports are completed and filed.
2.
Asset:
Asset:
·
Reads
and has a clear understanding of the Mercy Corps Asset Management Manual and
all procedures;
Reads
and has a clear understanding of the Mercy Corps Asset Management Manual and
all procedures;
·
Ensures
that procedures outlined in the Mercy Corps Asset Management Manual will be
implemented in Field Office.
Ensures
that procedures outlined in the Mercy Corps Asset Management Manual will be
implemented in Field Office.
·
Guarantee
that all new Mercy Corps assets in the field office are in the asset register
and ensure the appropriate coding and tags are placed on each item.
Guarantee
that all new Mercy Corps assets in the field office are in the asset register
and ensure the appropriate coding and tags are placed on each item.
·
Ensures
the electronic database is updated monthly and provide an electronic copy to
supervisor; A hard copy is printed, signed and filed in the assets folder;
Ensures
the electronic database is updated monthly and provide an electronic copy to
supervisor; A hard copy is printed, signed and filed in the assets folder;
·
Guides
colleagues on guidelines of Mercy Corps asset and equipment use guidelines.
Guides
colleagues on guidelines of Mercy Corps asset and equipment use guidelines.
·
Ensure
all lost, damaged, sold, stolen (or other) items are properly recorded in with
an approved Disposal of Assets form. Ensure any necessary, supplement
documentation is completed;
Ensure
all lost, damaged, sold, stolen (or other) items are properly recorded in with
an approved Disposal of Assets form. Ensure any necessary, supplement
documentation is completed;
·
Report
to the supervisor about any broken, damaged or destroyed equipment;
Report
to the supervisor about any broken, damaged or destroyed equipment;
3.
Procurement:
Procurement:
·
Has
a full understanding of MC procurement policies and formats. Provide training
to staff on these policies;
Has
a full understanding of MC procurement policies and formats. Provide training
to staff on these policies;
·
Enforce
proper use of procurement ceilings and approval procedures.
Enforce
proper use of procurement ceilings and approval procedures.
·
Ensure
that Mercy Corps’ procurement activities are legal and moral.
Ensure
that Mercy Corps’ procurement activities are legal and moral.
·
Support
the Program and Operational personnel in regular procurement planning meetings.
Support
the Program and Operational personnel in regular procurement planning meetings.
4.
Security:
Security:
·
Serve
as security focal point for the field office, update and implement security
policies appropriate for the local context
Serve
as security focal point for the field office, update and implement security
policies appropriate for the local context
·
Ensure
all national and international staff are well-informed of security policies and
procedures, including emergency strategies and evacuation plans
Ensure
all national and international staff are well-informed of security policies and
procedures, including emergency strategies and evacuation plans
·
Mentor
and train the hired security staff on Mercy Corps Security Standard Operating
Procedures
Mentor
and train the hired security staff on Mercy Corps Security Standard Operating
Procedures
·
Send
regular security reports to Supervisor on occurring incidents and any security
issues/concerns
Send
regular security reports to Supervisor on occurring incidents and any security
issues/concerns
5.
HR/Administration Support;
HR/Administration Support;
·
Manage
the smooth flowing of routine, administrative work of the Mercy Corps Field
Office and program support operation
Manage
the smooth flowing of routine, administrative work of the Mercy Corps Field
Office and program support operation
·
Ensure
inventory list of all office furniture, stationery and equipments is maintained
and updated frequently.
Ensure
inventory list of all office furniture, stationery and equipments is maintained
and updated frequently.
·
Coordinate
and Support all of Mercy Corps Kitgum’s Human Resource and recruitment
requirements, to include recruiting national staff.
Coordinate
and Support all of Mercy Corps Kitgum’s Human Resource and recruitment
requirements, to include recruiting national staff.
·
Work
closely with the Admin Assistant to ensure that personnel files for all field
staff are well maintained in accordance with Mercy Corps’ procedures
Work
closely with the Admin Assistant to ensure that personnel files for all field
staff are well maintained in accordance with Mercy Corps’ procedures
6.
Stores and Warehousing Support;
Stores and Warehousing Support;
·
Establish
the receiving end of the pipeline of supplies, storage and movements as needed.
Establish
the receiving end of the pipeline of supplies, storage and movements as needed.
·
Dispatch
goods to partner agencies according to policy and with coordination of program
team activities.
Dispatch
goods to partner agencies according to policy and with coordination of program
team activities.
·
Ensure
warehouse procedures are followed as described in the Warehouse Policy and
Procedures Guidelines.
Ensure
warehouse procedures are followed as described in the Warehouse Policy and
Procedures Guidelines.
Qualifications, Skills and
Experience:
Experience:
·
The
ideal candidate for this Mercy Corps Procurement and Logistics Officer
opportunity should preferably hold a BA/S in Logistics, Procurement Management,
Business Administration or any relevant business field.
The
ideal candidate for this Mercy Corps Procurement and Logistics Officer
opportunity should preferably hold a BA/S in Logistics, Procurement Management,
Business Administration or any relevant business field.
·
At
least three to five years’ experience in Procurement, Logistics and
Administration required.
At
least three to five years’ experience in Procurement, Logistics and
Administration required.
·
Past
supervisory experience
Past
supervisory experience
·
Excellent
computer and communication skills
Excellent
computer and communication skills
·
Past
exposure and experience with Donor funded project implementation,
administration, and compliance of US Government, ECHO/EC, UN, private
foundation, and corporate grants, and related projects.
Past
exposure and experience with Donor funded project implementation,
administration, and compliance of US Government, ECHO/EC, UN, private
foundation, and corporate grants, and related projects.
·
Be a
strong team player, with good communication and diplomatic skills.
Be a
strong team player, with good communication and diplomatic skills.
·
Possess
excellent analytical and information management skills.
Possess
excellent analytical and information management skills.
·
Strong
organizational skills and ability to work under stress and in remote locations.
Strong
organizational skills and ability to work under stress and in remote locations.
·
Be
flexible and creative in planning and problem solving.
Be
flexible and creative in planning and problem solving.
How to Apply:
All suitably qualified and interested candidates should send their applications
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4th
Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with
cover letter should be sent to: tomcuganda@ug.mercycorps.org.
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4th
Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with
cover letter should be sent to: tomcuganda@ug.mercycorps.org.
Deadline: 18th May
2015
2015
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