Non-profit Careers – Field Finance Officer at Mercy Corps

Organisation: Mercy Corps
Duty Station:  Kampala,
Uganda
Reports to:  Senior
Finance Officer
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development prorammes in very difficult
places. We have been operating in Uganda since 2006 and currently implement
development programs in the Acholi and Karamoja sub-regions of Uganda with
funding from USAID, EC, SDC, and USDA.
Job Summary: The Field Finance Officer will be responsible for the
assigned field office finances, compliance, budget monitoring, reporting,
resources management, coordination with others, etc. The job holder is also
responsible for updating and tracking all assets and finance files. He/she is
responsible to make sure that all AAM, segregation of duties and policies and
procedures are respected as per the FFM, procurement manual, assets management and
other manuals/policies and procedures. The incumbent tracks contracts, leases
and procurements for the office.
Key Duties and Responsibilities: 
  • Follow all Mercy Corps policies,
    procedures, grant compliance and documentation requirements.
  • Implement and Make sure all Mercy Corps
    FFM, procurement, assets mgt, HR policies and procedures are implemented.
  • Implement and ensure all respective donors
    and local Gov’t rules and regulations are respected.
  • Ensure adherence and compliance with
    GAAPs, Ugandan and US law and standard accounting practice.
  • Responsible for monitoring costs as per
    the available grant and budget details and monthly budgets vs actual
    reports.
  • Provide on-going orientation, training and
    support to all Mercy Corps program and finance staff on Mercy Corps and
    respective donor’s rules and regulations.
  • Regularly review and track all
    grants/budget purchases and contracts and other commitments for the
    office.
  • Provide financial review for all advances,
    purchase requests, quotation analysis, purchase orders, expense reports,
    payment requests and others within his/her limit.
  • Code all expenditures following the
    standard chart of accounts, coded budget and record to the accounting
    software or recording system and send to main office for review and
    posting every week.
  • Match invoices with GRN and other required
    documents.
  • Prepare weekly and monthly cash
    requirement for the office, send to main office and make sure sufficient
    cash is available for the office.
  • Manage cash and bank payments, record them
    and reconcile with bank statements and cash counts.
  • Make surprise, weekly and monthly cash
    counts and document them as per the current MC policy.
  • Reconcile bank balances with bank
    statement, all advances and send to main office with month end
    transactions and report.
  • Ensure all field level income taxes,
    withholding taxes, VAT and other taxes are withheld and paid accordingly.
  • Collect all staff timesheets, review them,
    prepare summary and send them to main office every month.
  • Actively participate in preparation of
    operating and grant budgets.
  • Make frequent site visits and work with
    the program team for physical check and to ensure payments are being made
    accordingly and procurements are properly made whenever necessary.
  • Maintain all donor files and ensure they
    are well labeled, fully updated with all contracts, submitted reports,
    governing clauses and all other relevant documents.
  • Be adaptable and flexible to take new
    tasks and new assignments as requested from time to time.
  • Conduct himself/herself both
    professionally and personally in such a manner as to bring credit to Mercy
    Corps and to not jeopardize its humanitarian mission.
  • Render support in other finance functions
    and offices when ever need arises.
  • Perform any other tasks to be assigned by
    the supervisor.
Qualifications, Skills and Experience: 
  • The Mercy Corps Field Finance Officer
    should hold a BA/S or equivalent in accounting or finance is required.
  • At least four years’ experience in grants
    and financial management and accounting.
  • A minimum of three years international NGO/PVO
    experience is preferred.
  • Good knowledge and understanding of donor
    rules and regulations is required.
  • Strong accounting skills and experience,
    including management of the general ledger, journal entries, payroll, payables
    and balance sheet.
  • Demonstrated experience and skill with
    financial reports preparation and presentation and proven ability to
    translate technical financial data into informative reports.
  • Advanced computer skills in MS Office
    programs, particularly Excel and accounting software experience.
  • Prior management experience and strong
    organizational skills preferred.
  • Possess excellent oral and written English
    skills
  • Possess the ability to support
    programmatic objectives with timely and meaningful financial information
    is essential.
  • Proven ability to multi-task, meet
    deadlines and process information in support of changing program
    activities is necessary.
  • An impeccable professional standard of
    finance and procurement ethics as well as the willingness and ability to
    enforce compliance with Mercy Corps and donor policies and procedures is
    essential.
  • Willing to travel regularly to Mercy Corps
    and sub grantees field offices and project sites approximately 50%.
How to Apply: 
All suitably qualified and interested candidates should send their
applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates to the HR/Admin Manager, Kampala Head Office on
4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with
cover letter should be sent to: tomcuganda@ug.mercycorps.org.
Deadline:  14th May
2015
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