The Ugandan Jobline

• Follow all Mercy Corps policies,
  procedures, grant compliance and documentation requirements.
• Implement and Make sure all Mercy Corps
  FFM, procurement, assets mgt, HR policies and procedures are implemented.
• Implement and ensure all respective donors
  and local Gov’t rules and regulations are respected.
• Ensure adherence and compliance with
  GAAPs, Ugandan and US law and standard accounting practice.
• Responsible for monitoring costs as per
  the available grant and budget details and monthly budgets vs actual
  reports.
• Provide on-going orientation, training and
  support to all Mercy Corps program and finance staff on Mercy Corps and
  respective donor’s rules and regulations.
• Regularly review and track all
  grants/budget purchases and contracts and other commitments for the
  office.
• Provide financial review for all advances,
  purchase requests, quotation analysis, purchase orders, expense reports,
  payment requests and others within his/her limit.
• Code all expenditures following the
  standard chart of accounts, coded budget and record to the accounting
  software or recording system and send to main office for review and
  posting every week.
• Match invoices with GRN and other required
  documents.
• Prepare weekly and monthly cash
  requirement for the office, send to main office and make sure sufficient
  cash is available for the office.
• Manage cash and bank payments, record them
  and reconcile with bank statements and cash counts.
• Make surprise, weekly and monthly cash
  counts and document them as per the current MC policy.
• Reconcile bank balances with bank
  statement, all advances and send to main office with month end
  transactions and report.
• Ensure all field level income taxes,
  withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Collect all staff timesheets, review them,
  prepare summary and send them to main office every month.
• Actively participate in preparation of
  operating and grant budgets.
• Make frequent site visits and work with
  the program team for physical check and to ensure payments are being made
  accordingly and procurements are properly made whenever necessary.
• Maintain all donor files and ensure they
  are well labeled, fully updated with all contracts, submitted reports,
  governing clauses and all other relevant documents.
• Be adaptable and flexible to take new
  tasks and new assignments as requested from time to time.
• Conduct himself/herself both
  professionally and personally in such a manner as to bring credit to Mercy
  Corps and to not jeopardize its humanitarian mission.
• Render support in other finance functions
  and offices when ever need arises.
• Perform any other tasks to be assigned by
  the supervisor.

• The Mercy Corps Field Finance Officer
  should hold a BA/S or equivalent in accounting or finance is required.
• At least four years’ experience in grants
  and financial management and accounting.
• A minimum of three years international NGO/PVO
  experience is preferred.
• Good knowledge and understanding of donor
  rules and regulations is required.
• Strong accounting skills and experience,
  including management of the general ledger, journal entries, payroll, payables
  and balance sheet.
• Demonstrated experience and skill with
  financial reports preparation and presentation and proven ability to
  translate technical financial data into informative reports.
• Advanced computer skills in MS Office
  programs, particularly Excel and accounting software experience.
• Prior management experience and strong
  organizational skills preferred.
• Possess excellent oral and written English
  skills
• Possess the ability to support
  programmatic objectives with timely and meaningful financial information
  is essential.
• Proven ability to multi-task, meet
  deadlines and process information in support of changing program
  activities is necessary.
• An impeccable professional standard of
  finance and procurement ethics as well as the willingness and ability to
  enforce compliance with Mercy Corps and donor policies and procedures is
  essential.
• Willing to travel regularly to Mercy Corps
  and sub grantees field offices and project sites approximately 50%.

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