Job Title: Human
Resource and Administration Officer
Resource and Administration Officer
Organization:
FIDA
FIDA
Duty Station: Kampala,
Uganda
Uganda
Reports
to: Director Finance
& Administration
to: Director Finance
& Administration
About US:
FIDA (The Uganda Association of
Women Lawyers) was established in 1974 by a group of women lawyers with the
primary objective of promoting their professional and intellectual growth. FIDA
Uganda established its first legal aid clinic in Kampala in 1988, with the
objective of providing legal services to indigent women to enable them access
justice.
Women Lawyers) was established in 1974 by a group of women lawyers with the
primary objective of promoting their professional and intellectual growth. FIDA
Uganda established its first legal aid clinic in Kampala in 1988, with the
objective of providing legal services to indigent women to enable them access
justice.
Job
Summary: The Human Resource
and Administration Officer will be responsible for supporting the Director
Finance & Administration in areas of Human resource, administration and
procurement.
Summary: The Human Resource
and Administration Officer will be responsible for supporting the Director
Finance & Administration in areas of Human resource, administration and
procurement.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Assist the Director Finance &
Administration in ensuring the management of Administrative services:
Administration in ensuring the management of Administrative services:
·
Manage
administrative services of the institution
Manage
administrative services of the institution
·
Ensure
a healthy working environment for
Ensure
a healthy working environment for
·
Ensure
a proper and efficient customer service and Front desk
Ensure
a proper and efficient customer service and Front desk
·
Ensure
staff have sufficient working tool
Ensure
staff have sufficient working tool
2. Technically support the Director
Finance and Administration in the procurement of services and goods for the organization:
Finance and Administration in the procurement of services and goods for the organization:
·
Prepare
an annual procurement budget
Prepare
an annual procurement budget
·
Lead
the supplier prequalification process in line with the organisation policies.
Lead
the supplier prequalification process in line with the organisation policies.
·
Carry
out procurement of service guided by the procurement policies.
Carry
out procurement of service guided by the procurement policies.
·
Maintain
internal controls related to procurement
Maintain
internal controls related to procurement
3. Support the DFA management of Human
Resource:
Resource:
·
Oversee
the recruitment of staff as necessary
Oversee
the recruitment of staff as necessary
·
Maintain
controls relating to staff recruitment in line with organization policies
Maintain
controls relating to staff recruitment in line with organization policies
·
Manage
the Annual staff appraisal process.
Manage
the Annual staff appraisal process.
·
In
charge of developing the annual staff appraisal program
In
charge of developing the annual staff appraisal program
·
Prepare
and deliver timely HR & Administration Budgets
Prepare
and deliver timely HR & Administration Budgets
·
Prepare
the staff training program
Prepare
the staff training program
·
Manage
the process of identifying staff training needs
Manage
the process of identifying staff training needs
4. Technically support the Director
Finance & Administration in the effective and efficient management of the
payroll process:
Finance & Administration in the effective and efficient management of the
payroll process:
·
Ensure
the accurate numbers of staff are reflected on the payroll
Ensure
the accurate numbers of staff are reflected on the payroll
·
Ensure
accuracy of the payroll
Ensure
accuracy of the payroll
·
Make
sure there is timely payment of staff salaries
Make
sure there is timely payment of staff salaries
·
Prepare
monthly staff movement (leavers and joiners) schedules
Prepare
monthly staff movement (leavers and joiners) schedules
5. To support the Director Finance and
Administration in preparation of the monthly and quarterly reports:
Administration in preparation of the monthly and quarterly reports:
·
Prepare
monthly and quarterly reports for your section to feed into the Department’s
reports
Prepare
monthly and quarterly reports for your section to feed into the Department’s
reports
·
Mentor
and support subordinate staff
Mentor
and support subordinate staff
·
Perform
any other duties as requested by the Director Finance & Administration
Perform
any other duties as requested by the Director Finance & Administration
Qualifications,
Skills and Experience:
Skills and Experience:
·
The
applicant should preferably hold a university degree
The
applicant should preferably hold a university degree
·
A
minimum of four or more years’ experience in a HR and Administrative management
position in a reputable organisation
A
minimum of four or more years’ experience in a HR and Administrative management
position in a reputable organisation
·
Mature
enough to manage people
Mature
enough to manage people
·
Ability
to deliver with limited supervision
Ability
to deliver with limited supervision
How
to Apply:
to Apply:
All interested candidates should send
their application and attach their detailed curriculum vitae giving three
referees and copies of academic and professional certificates to:
their application and attach their detailed curriculum vitae giving three
referees and copies of academic and professional certificates to:
Osillo & Company
Certified Public Accountants
Plot 3120 Old Kira Road
Pova House, Ntinda
P.O. Box 36164
Kampala, Uganda
Tel: +256 741 392 610 or +256 755 831 298
Softcopy email applications can be sent
to: [email protected] with the job
title in the subject of Email.
to: [email protected] with the job
title in the subject of Email.
Deadline:
29th May 2015
29th May 2015
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