Job Title: Office Assistant
Organisation: University Research Co., LLC (URC)
Project Name: USAID-funded Strengthening Uganda’s
Systems for Treating AIDS Nationally (SUSTAIN) Project
Systems for Treating AIDS Nationally (SUSTAIN) Project
Duty Station: Kampala, Uganda
Reports to: Administrative Assistant- Office
Management
Management
About URC:
University Research Co., LLC (URC) is a
global company dedicated to improving the quality of health care, social
services, and health education worldwide. With a non-profit affiliate, the
Center for Human Services (CHS), URC manages projects in over 45 countries,
including the United States.
global company dedicated to improving the quality of health care, social
services, and health education worldwide. With a non-profit affiliate, the
Center for Human Services (CHS), URC manages projects in over 45 countries,
including the United States.
About USAID SUSTAIN Project:
University Research Co., LLC (URC), a
US-based public health organization working in Uganda since 2005, is
implementing the USAID-funded Strengthening Uganda’s Systems for Treating AIDS
Nationally (SUSTAIN) project. The project supports delivery of quality HIV
prevention, treatment, care and laboratory services at selected regional
referral and general hospitals.
US-based public health organization working in Uganda since 2005, is
implementing the USAID-funded Strengthening Uganda’s Systems for Treating AIDS
Nationally (SUSTAIN) project. The project supports delivery of quality HIV
prevention, treatment, care and laboratory services at selected regional
referral and general hospitals.
Job Summary: The Office Assistant will support the Administrative
Assistant- Office Management in the provision of general administrative support
to with the overall aim of ensuring smooth functioning of office operations and
project activities
Assistant- Office Management in the provision of general administrative support
to with the overall aim of ensuring smooth functioning of office operations and
project activities
Key Duties and Responsibilities:
1.
Office Administration:
Office Administration:
·
Responsible
for Office cleaning
Responsible
for Office cleaning
·
Replenishment
of toiletries
Replenishment
of toiletries
·
Office
orderliness
Office
orderliness
·
Requisition
for cleaning supplies & take accountability
Requisition
for cleaning supplies & take accountability
2.
Management of refreshment of tea & water:
Management of refreshment of tea & water:
·
Serve
tea throughout the day
Serve
tea throughout the day
·
Wash
cups & other tea & water related
items
Wash
cups & other tea & water related
items
·
Maintain
a clean environment at each tea station
Maintain
a clean environment at each tea station
·
Requisition
for tea supplies & take accountability
Requisition
for tea supplies & take accountability
·
Ensure
constant water supply at all water stations
Ensure
constant water supply at all water stations
3.
Photocopying, Printing & Stationary:
Photocopying, Printing & Stationary:
·
Ensure
timely requisition for related items & take accountability
Ensure
timely requisition for related items & take accountability
·
Contact
person for office photocopying, stationery,
scanning among others
Contact
person for office photocopying, stationery,
scanning among others
4.
Perform any other duties as may be assigned
Perform any other duties as may be assigned
Qualifications, Skills and Experience:
·
The ideal
candidate for the URC USAID SUSTAIN Project should hold an A-level Certificate
with relevant training in office management.
The ideal
candidate for the URC USAID SUSTAIN Project should hold an A-level Certificate
with relevant training in office management.
·
Two or
more years office support experience and one year experience in project related
work.
Two or
more years office support experience and one year experience in project related
work.
·
Fluent
written and spoken English
Fluent
written and spoken English
·
Ability
to work with an international/multi-cultural team.
Ability
to work with an international/multi-cultural team.
·
Excellent
organizational skills and attention to detail, ability to prioritize and manage
multiple tasks
Excellent
organizational skills and attention to detail, ability to prioritize and manage
multiple tasks
·
Excellent
written and oral communication and interpersonal skills
Excellent
written and oral communication and interpersonal skills
·
Basic
knowledge with computer use
Basic
knowledge with computer use
How to Apply:
All qualified candidates should send
applications including their cover letters, updated curriculum vita (resumes),
copies of academic credentials and contact information for three professional
references by addressed to:
applications including their cover letters, updated curriculum vita (resumes),
copies of academic credentials and contact information for three professional
references by addressed to:
Human Resource & Administration
Coordinator,
Coordinator,
University Research Co., LLC – Centre for
Human Services,
Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
Kampala, UGANDA
E-mail them to: [email protected]
Deadline: 22nd May 2015 by 12:00
pm
pm
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