British Council Jobs – HR Manager

Job Title:  HR
Organisation: British
Duty Station:  Kampala, Uganda
About BC:
The British Council is the UK’s international organisation for
educational opportunities and cultural relations. We create international
opportunities for the people of the UK and other countries and build trust
between them worldwide. British Council Uganda is based in Kampala and offers a
full range of programmes including examinations, project management on behalf
of other donors, and its own grant funded projects. British Council has
operated in Uganda since 1952 and its aim is to build cultural and educational
relations between Uganda and the UK.   
Job Summary: The British
Council Human Resources Manager will oversee all HR operations and ensure their
overall objectives and business priorities 
in support of all teams based in Uganda or  Rwanda and the Uganda cluster’s (Uganda,
Rwanda, Malawi) overall objectives and business priorities, in line with
regional and corporate policies. To manage the delivery of a range of agreed HR
services to internal customers, and to lead on and contribute to the agreed HR
projects in the cluster and the region. The incumbent will  provide British Council staff based in Uganda
Cluster with technical advice and services on a range of HR issues, provide
accurate and accessible information and support the achievement of operational
Key Duties and Responsibilities:
1. Leadership and team working: The post holder is a member of
the Management Team, the Uganda cluster (Uganda, Rwanda and Malawi) and the SSA
Regional HR team. S/he will:
  • Technically support Country Directors and
    the Senior Management Team on the delivery of corporate HR strategies and
    plans. To ensure HR policies and practices which support business needs
    are in place and well understood by all staff.
  • Make sure that HR plans, Equality
    Diversity & Inclusion, issues and risks are actively managed across
    all areas – including recruitment, learning and development, performance
    management, TACOS, staff turnover and continuity.
  • Offer technical advice to the Country and
    Cluster teams on HR trends, issues, staff relations and other areas
2. Recruitment and staffing:
  • Ensure that managers carry out recruitment
    and selection according to corporate standards and documentation related
    to recruitment and selection is completed in line with corporate
  • Ensure that documentation of all
    recruitment procedures. Regular training for new starters and refresher
    training to be provided.
  • Ensure effective induction is carried out
    for all staff and documentation as needed.
  • External recruitment solutions are pursued
    effectively in country , and cluster countries.
  • Ensure recruitment pages of websites are
    kept up to date and in line with agreed employer branding approach.
3. Staff Relations:
  • Guide and coach managers and /or staff on
    HR issues and procedures including: Sickness absence, Disciplinary
    procedures and Grievances
  • Support senior managers in meetings with
    local staff representatives as required.
  • Contribute to reviews of operational procedures
    and working for British Council. Ensure procedures are up to date and
    accessible by staff and managers.
  • Regularly review and update Employee
    handbook documentation annually according to local legal advice and
    corporate guidelines as agreed with Director/Regional HR team.
  • Advise on local labour issues.
  • Support annual pay or other reviews by
    providing required information as required by regional HR.
  • Actively promote a supportive working
    environment for staff.
4. Plan and implement HR projects and change management projects:
  • To include improvements to HR systems and
    processes, restructuring, implementation of regional initatives, diversity
    and corporate social responsibility initiatives, and changes needed to
    comply with local employment legislation.
  • Encourage at least 90% of staff to
    complete the staff survey and present staff survey results to the country
    and cluster management team. Under the leadership of the Country Director,
    devise the staff survey action plan for country and the cluster
  • Arrange staff meetings to discuss staff
    survey reports and follow-up action agreed with staff and progress
    communicated to staff.
  • Make sure that all projects are properly
    planned. Implementation is to the agreed timetable, with cost and quality
    targets met. – Key messages are communicated and are understood by
    relevant staff.
5. Manage staff learning and development processes:
  • Actively promote a culture of learning,
    knowledge sharing and teamwork.
  • In charge of developing an annual learning
    plan in liaison with all cluster countries, representatives and line
    managers which meets business needs. Ensure that the plan is implemented
    and that all staff have individual learning and development plans.
  • Ensure that training needs analysis is
    conducted annually. An overall learning and development plan which meets
    business requirements, the professional development and generic training
    needs of all staff is agreed and delivered in each country each year.
  • Adequate budget provision for learning and
    development is agreed with specific budget holders.
  • Ensure all new, promoted and transferred
    staff receive appropriate induction and support.
  • Positive feedback on training events held
    in the region. Ensure appropriate evaluation is fed back into the planning
  • Deliver local and regional training on HR
    specific topic as per results from training needs analysis or where there
    is a need.
6. Performance management process:
  • Manage and ensure effective performance
    management process for staff based in the cluster.
  • Ensure communication with staff and
    managers yields the required outcomes and that processes are well known –
    with refresher sessions being offered where required.
  • Advise and support managers within the
    cluster who are dealing with cases of poor performance.
  • Corporate policy adhered to and regional
    deadlines met.
  • Ensure that performance management data
    provided to the region is accurate and on time.
  • Sound advice is given on disciplinary
    policy/ Essential HR and labour laws.
7. Administration and financial management:
  • Overall management of HR admin systems for
    medical/ dental and life insurance schemes, sickness and attendance
    procedures, staff records, business continuity records and other areas as
  • Oversight of the British Council staff learning
    and development budgets
  • Justify and approve changes to staff pay.
  • Support the process for reviewing and
    updating overseas allowances, in line with Essential HR.
  • Renewal of medical and life insurance
    annually in accordance with BC procurement guidelines
  • Ensure compliance with medical / insurance
    scheme rules, positive feedback from staff.
  • Budget spend on target or variances
    reported to cluster Country Directors and budget managers.
  • Active participation in the Enterprise
    Risk Management Framework process meetings.
  • Clear, efficient processes for payroll
  • Ensure that Regional and country policies
    and legislation meet deadlines and 
    Essential HR are all complied with
8. Equal Diversity and Inclusion:
  • Ensure that British Council’s recruitment
    strategy identifies and responds to EDI issues.
  • Manage the implementation of the British
    Council’s EDI policies in areas relating to HR (particularly recruitment).
  • Send HR data to support the compilation of
    the DAF submission for the country.
  • Conduct equality monitoring of staff.
  • Ensure that EDI issues are acknowledged
    and openly discussed amongst staff and that appropriate action is planned and
    implemented and that HR staff attend relevant EDI training.
9. Information Knowledge Management:
  • Work closely with the Regional IKM Manager
    on the implementation of IKM policies in the country and cluster regarding
    HR data.
  • Work with the Regional IPA to ensure that
    activities in country are completed in line with IKM standards.
Qualifications, Skills and
  • The ideal British Council candidates for
    HR Manager Job vacancy should possess a first degree in Human Resources and
    /or relevant professional HR qualification from a recognised awarding
  • A minimum of three years’ experience and
    track record in HR management; experience and understanding of best
    practice in HR processes and systems; understanding and experience HR
    matters relating to the country  (and cluster) employment laws.
  • Proven budget management experience is
  • Excellent communication & influencing
    skills with experience of working in an international and multi-cultural
  • Skills in building good relationships at
    all levels of the organisation aimed at enhancing stakeholder engagement
  • Strong planning and organisational
  • Skills in developing and reviewing the
    implementation of annual plans for a work group or function, taking
    account of business and customer requirements and
  • Flexibility, independence and initiative
    to perform successfully in a rapidly changing environment
  • Good knowledge and understanding of
    relevant areas of HR (employment law, employment contracts, work-life
    balance, maternity, EDI, dismissal, redundancy),Reward, Recruitment, Learning
    & Development, Performance management
  • Provides support members of the team and
    is aware of individual differences. Helps colleagues perform tasks and use
    systems and processes.
  • Possess the ability to work effectively
    in a matrix environment
  • Negotiation & problem solving skills
  • Face to face training skills.
  • Excellent coaching skills is desired
  • Past change management and project
    management skills are desired
How to Apply:
Please acquaint yourself with the Following Job documents before you
Apply for this vacancy. BC
and BC
Core Skills
Follow the link below to register on the website to apply for the
job.  All applications should be made by
following the link provided.
Deadline: 27 May 2015 by 23:59
UK Time

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