The Ugandan Jobline

• Oversee the day-to day personnel
  management and deal with general HR related queries from SPRING/Uganda
  staff
• Solve complex problems affecting staff
  (e.g. in relation to organizational change) and individuals (e.g.
  contractual issues, grievances, ill health, performance issues etc)
• Maintains the work structure by updating
  job requirements and job descriptions for all positions.
• Oversees the Staff APR Process and works
  with individual supervisors to ensure HR files al complete
• Periodically audits HR Files to ensure all
  proper documentation is present
• Update documentation in line with changes
  to employment law and maintain and enforce human resources policies and
  procedures for SPRING/Uganda
• Serve as the main point of contact for
  updating the Local Hire Manual; ensures it is updated continuously
• Oversees the recruitment process for all
  newly hired SPRING staff (including overseeing the applicant screening
  process, setting up interview times, verifying references, and drafting
  offer letter)
• Manages all aspects of the orientation
  process for new staff
• Maintains professional and technical
  knowledge by attending educational workshops; reviewing professional
  publications; establishing personal networks; participating in professional
  societies
• Manage the recruitment of SPRING/Uganda
  -staff and consultants in collaboration with the Deputy Chief of Party-
  Finance & Operations and technical staff
• Mentors and supervises the Office Manager
  and indirectly manages the administrative team
• Maintain medical insurance for
  SPRING/Uganda staff and asset insurance for all SPRING/Uganda property
• Reviews Health Insurance policy to ensure
  appropriate coverage on a quarterly basis
• Works closely with the Finance Manager to
  ensure accurate Providence Fund calculation
• Manages all aspects of staff leave and
  ensures proper calculation of all staff balances
• Manages exit interview process to ensure
  lessons learned are documented
• Managing all aspects of staff contracts
  (renewal and termination of interns, secondees, and consultants)
• Works closely with other SPRING partners
  on HR issues and streamline where possible
• Staff welfare: review staff services like
  accommodation, transport, meals etc to ensure staff are being provided
  with acceptable level of services

• Work harmoniously with the Office Manager,
  oversees the Administration Department
• Ensuring all staff have necessary
  equipment such as laptops and phones to execute their duties effectively
• Take lead in organizing staff events
• Works closely with the Finance &
  Administrative Assistants, keep all SPRING/Uganda offices functional and
  well maintained
• Responsible for ensuring proper staff
  travel approvals are properly documented
• Works collaboratively with Finance and
  Operations Manager to ensure office supplies are fully stocked and that
  office operations are moving smoothly
• Responsible for managing and storing
  electronic copies of consultant agreements, employee records, and ALL
  other critical administrative documents.
• Perform any other duties as may be
  assigned by Management/Supervisor

• The ideal candidate for the USAID SPRING
  Project opportunity should be professionally qualified in HR
  (post-graduate qualification). The candidate must hold a Bachelor’ s
  degree in Human Resources or Business Administration, or equivalent
  experience. Possession of a Master’s preferred
• At least five years’ experience managing
  an HR team which must have included providing a range of services, and
  experience built up in increasingly larger operational roles advising,
  influencing, delivering HR solutions etc.
• Additional post graduate qualification in
  HR management will be an added advantage
• Seven or more years’ experience in
  handling         employee relations,
  compensation, recruitment and performance management, and administration
• Detailed working knowledge of local labor
  law
• Discreet and able to work with
  confidential issues
• High level of accuracy and attention to
  detail
• Ability to manage multiple tasks and work
  to tight deadlines
• Excellent interpersonal and communication
  skills

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