USAID JSI SPRING Project Careers – Human Resources and Administrative Manager

Organisation: JSI Research & Training Institute, Inc (JSI)
Project Name: USAID Strengthening Partnerships, Results, and
Innovations in Nutrition (SPRING)
Duty Station: Kampala, Uganda
Reports to: Deputy Chief of Party- Finance & Operations
About JSI:
JSI Research & Training Institute, Inc is a leading public health
research and consulting organization, seeks a creative, highly motivated, and
detail oriented person to deliver measurable intervention results as Program
Officer for Micronutrient Powders (MNPs). This person must work well in a
fast-paced and results- driven environment with passionate and motivated
coworkers.
About USAID SPRING Project:
Strengthening Partnerships, Results, and Innovations in Nutrition
(SPRING) is a five-year cooperative agreement funded by the United States
Agency for International Development (USAID) to provide state-of-the-art
technical support and facilitate country- led, regional, and global programs to
improve the nutritional status of women and children. The SPRING implementation
team consists of JSI Research & Training Institute, Inc., Helen Keller
International (HKI), The International Food Policy Research Institute (IFPRI),
Save the Children (SC), and The Manoff Group (TMG).
Job Summary: The Human Resources and Administrative Manager will
provide professional and efficient human resources and administrative support
for the SPRING/Uganda project. He /she will work in close collaboration with
technical, operations and finance teams to support recruitment and hiring
processes and ensure compliance to JSI and SPRING/Uganda policies and
procedures, USAID rules and regulations and local labor laws.
Key Duties and Responsibilities: 
1. Human Resources:
  • Oversee the day-to day personnel
    management and deal with general HR related queries from SPRING/Uganda
    staff
  • Solve complex problems affecting staff
    (e.g. in relation to organizational change) and individuals (e.g.
    contractual issues, grievances, ill health, performance issues etc)
  • Maintains the work structure by updating
    job requirements and job descriptions for all positions.
  • Oversees the Staff APR Process and works
    with individual supervisors to ensure HR files al complete
  • Periodically audits HR Files to ensure all
    proper documentation is present
  • Update documentation in line with changes
    to employment law and maintain and enforce human resources policies and
    procedures for SPRING/Uganda
  • Serve as the main point of contact for
    updating the Local Hire Manual; ensures it is updated continuously
  • Oversees the recruitment process for all
    newly hired SPRING staff (including overseeing the applicant screening
    process, setting up interview times, verifying references, and drafting
    offer letter)
  • Manages all aspects of the orientation
    process for new staff
  • Maintains professional and technical
    knowledge by attending educational workshops; reviewing professional
    publications; establishing personal networks; participating in professional
    societies
  • Manage the recruitment of SPRING/Uganda
    -staff and consultants in collaboration with the Deputy Chief of Party-
    Finance & Operations and technical staff
  • Mentors and supervises the Office Manager
    and indirectly manages the administrative team
  • Maintain medical insurance for
    SPRING/Uganda staff and asset insurance for all SPRING/Uganda property
  • Reviews Health Insurance policy to ensure
    appropriate coverage on a quarterly basis
  • Works closely with the Finance Manager to
    ensure accurate Providence Fund calculation
  • Manages all aspects of staff leave and
    ensures proper calculation of all staff balances
  • Manages exit interview process to ensure
    lessons learned are documented
  • Managing all aspects of staff contracts
    (renewal and termination of interns, secondees, and consultants)
  • Works closely with other SPRING partners
    on HR issues and streamline where possible
  • Staff welfare: review staff services like
    accommodation, transport, meals etc to ensure staff are being provided
    with acceptable level of services
2. Administrative:
  • Work harmoniously with the Office Manager,
    oversees the Administration Department
  • Ensuring all staff have necessary
    equipment such as laptops and phones to execute their duties effectively
  • Take lead in organizing staff events
  • Works closely with the Finance &
    Administrative Assistants, keep all SPRING/Uganda offices functional and
    well maintained
  • Responsible for ensuring proper staff
    travel approvals are properly documented
  • Works collaboratively with Finance and
    Operations Manager to ensure office supplies are fully stocked and that
    office operations are moving smoothly
  • Responsible for managing and storing
    electronic copies of consultant agreements, employee records, and ALL
    other critical administrative documents.
  • Perform any other duties as may be
    assigned by Management/Supervisor
Qualifications, Skills and Experience: 
  • The ideal candidate for the USAID SPRING
    Project opportunity should be professionally qualified in HR
    (post-graduate qualification). The candidate must hold a Bachelor’ s
    degree in Human Resources or Business Administration, or equivalent
    experience. Possession of a Master’s preferred
  • At least five years’ experience managing
    an HR team which must have included providing a range of services, and
    experience built up in increasingly larger operational roles advising,
    influencing, delivering HR solutions etc.
  • Additional post graduate qualification in
    HR management will be an added advantage
  • Seven or more years’ experience in
    handling         employee relations,
    compensation, recruitment and performance management, and administration
  • Detailed working knowledge of local labor
    law
  • Discreet and able to work with
    confidential issues
  • High level of accuracy and attention to
    detail
  • Ability to manage multiple tasks and work
    to tight deadlines
  • Excellent interpersonal and communication
    skills
How to Apply:
All candidates are strongly encouraged to send their applications via
e-mail or hand deliver to these addresses below;
The Chief of Party        
SPRING Uganda
Plot 36/37A, Martyrs Way, Ministers’ Village, Ntinda, Kampala, Uganda
OR
Block 01 Plot 295, Kacence, Kaciika,
Mbarara – Uganda
Or via E-mail to: jobs@spring-nutrition.org
Deadline:  24th
April 2015 by 1.00PM

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