The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control
• Peace Corps 

• Examines invoices to ensure conformance
  with terms of original purchase order or authorization. Obtains signatures
  of receiving or approving officer as necessary and checks all computations
  on invoices for accuracy and propriety. Type voucher for payment,
  including fiscal data and proper documents with proper signature(s) into RFMS/M.
  Reviews finished vouchers for completeness and accuracy of presentation,
  compliance with regulations, propriety, and required certifications. If a
  voucher is incomplete, refers to supervisor or higher level employee for
  advice and guidance before returning voucher to sender with request for
  additional information.
• Maintain a tracking document for all
  invoices received in the Financial Management Centre and ensure that
  invoices are logged within 1 day of receipt. Ensure that invoices tracked
  are valid, have all the requirements for tax refunds and are in the names
  of the mission.
• In charge of routing invoices for approval
  and ensuring that routed invoices are returned within 5 business days of
  dispatch to the respective sections within the mission.
• Scanning and sending approved payment
  vouchers to the Post Support Unit, an off-site payment disbursing unit,
  for certification and disbursement.

• For all certified vouchers that are
  eligible for VAT refunds, make copies of invoices attach the copies to the
  certified voucher and compile original eligible invoices for refund,
  presenting them to the VAT voucher examiner on a monthly basis.
• Render support in the VAT voucher examiner
  in the compilation of the Embassy tax refund claim by stamping invoices,
  data entry into the claim/refund tracking spreadsheet which includes
  maintaining fiscal data from which the tax was originally paid and any
  other administrative work in this regard.
• Will coordinate pick and drop off of VAT
  requests and reimbursements with Ugandan Revenue Authority offices.

• Conduct accounts receivable functions
  including issuing of bills for collection, follow up on repayment plans,
  record payments and report distribution.
• Manage section equipment and expendable
  supplies; maintain records and re-order as appropriate.
• Collect and distribute incoming mail,
  update log of invoices, deliver outgoing mail to the mail room.
• Maintain electronic and hardcopy filing
  systems, with a goal towards being as “paperless” as possible.
• Collect audit and verify T&A input for
  the FMC staff.
• Perform secretarial duties for the FMO.
• On occasion, run outside pick and delivery
  of visa applications and passports for travel section
• Perform any other duties as assigned.

• The ideal candidate for the United States
  US Embassy Voucher Clerk should hold a Diploma in accounting, auditing,
  business administration.
• At least two years’ experience in a
  financial clerical position.
• Detailed working knowledge of secretarial
  and administrative processes and procedures.
• Good knowledge of accounting office
  operations is mandatory and general familiarity with basic accounting
  principles and concepts as well as financial management.
• The incumbent must have the ability to
  establish priorities, organize a large and varied workload in an efficient
  and timely manner and develop procedures for the successful implementation
  of work assignment.
• He must have excellent interpersonal and
  customer service skills and an ability to work under minimum supervision.
• Possess excellent skills in the use of
  office equipment, computer applications and web based systems.

• Universal Application
  for Employment as a Locally Employed Staff or Family Member (DS-174) Download
  it Here.
• A current resume or
  curriculum vitae.
• Candidates who claim
  US Veterans preference must provide a copy of their Form DD-214 with their
  application.  Candidates who claim conditional US Veterans preference
  must submit documentation confirming eligibility for a conditional
  preference in hiring with their application.
• Any other
  documentation (e.g. essays, transcripts/certificates, awards) that
  addresses the qualification requirements of the position as listed above.

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