The Ugandan Jobline

• Render
  support in arranging for clearance of the consignments (Tax Exemption
  Certificates, Customs clearances and necessary permits).   
• Conducting
  Receiving Inspection Report (RIR), Inventory, storage arrangements, record
  keeping and disbursement of office and project equipment/supplies in
  accordance with UNOPS rules and regulations.
• The
  incumbent will ensure all stores and equipment’s held by each project
  activities are stores safely, correctly and securely.
• Update
  the database of the stock and packing lists on a daily basis.
• Update
  and maintain files and tracking sheets for Cargo Movement documentation.
• Actively
  coordinate and liaise with internal and external parties regarding the
  control and movement of equipment coming into and out of the country
• Coordinate
  and follow up with CMR (Cargo Move Requests) for all equipment being sent
  or received from various regions.
• Serve
  as a focal point for electronic service and support requests within the UN
  Field Support Suite (MOP, CMR, E-requests and ICT service requests).
• In
  charge of the management and responsibility of the MONUSCO owned vehicle,
  allocated to the UNMACC, ensuring all applicable UN transport rules and
  regulations regarding usage are adhered to
• In
  charge of the identification of maintenance needs of office building (s)
  premises, vehicles, furniture, equipment’s and utilities, and prompt
  reporting of said needs of the supervisor.
• Establish
  and maintain good relations with relevant departments within the RSCE
  support base. 

• Works
  closely with the Logistics Department at HQ level to determine equipment
  purchase requirements for local and international procurement, to be made
  from the Entebbe office.
• Support
  the Logistics Officer in the evaluation of the equipment procurement and
  supply requirements, compile information and help determine the most
  efficient economical mode of procurement/delivery
• Research,
  establish and develop a comprehensive vendor/supplier list for local and
  international procurement.
• With
  strict adherence to UN/UNOPS financial and procurement rules and
  regulations, receive quotations from local and international suppliers;
  prepare an analysis of quotations; make recommendations to HQ, to award a
  contract and/or purchase order
• Ensure
  receipt and inspection reports are completed upon receipt of goods;
  prepare and coordinate onward transportation and delivery and handover
  vouchers, as well as report all changes to the Logistics section at HQ
  level for inventory update purposes, in a timely manner.
• Assists
  in local procurement areas such as obtaining quotation, interact with the
  suppliers and end-users about the quality/quantity, specifications and
  delivery time warranty coverage of the goods prepare cost comparative
  analysis and raise requisitions and purchase orders.
• Responsible
  for the day-to-day management of petty cash allocated to the mine action
  office, Entebbe; making routine payments, book-keeping of expenditure,
  routine monthly financial reporting to HQ, all with strict adherence to
  UNOPS financial rules and regulations
• Assist
  with requests for ID cards for staff and contractors moving through the
  Entebbe Support Base.
• Support
  colleagues transiting through Entebbe with UN flight requests (MOP), hotel
  reservations, airport pick-up and drop-off, acting as lead focal point
  when required.

• Provide
  weekly summary of activities in process.
• Ensure
  the timely delivery of assigned tasks is required.
• Produce
  accurate monthly/quarterly Asset and Inventory reports for each
  program/project assets stored in Entebbe Support Base.
• Timely
  and efficient servicing of requests and processing transactions affects
  the teams overall ability to deliver quality services to clients.
• Ensure
  all Projects Assets are properly recorded and final asset and inventory
  report is prepared for closeout of project.
• Ensure
  the assigned tasks are delivered according to UNOPS procedures to meet the
  organization’s requirements.

• The
  ideal candidate for the United Nations UNOPS career opportunity should
  have attained a High school diploma. Possession of a Bachelor degree in
  Business Administration, Public Administration or related field is highly
  desirable.
• At
  least five years’ experience in a related field if you hold a diploma or
  one year in a logistic and / or procurement role if you hold a degree
• Possession
  of Prince 2 Foundation certification will be considered as an asset.
• Past
  experience working in UNOPS and /or any other UN Agency is an asset.
• The
  applicant must also hold a valid national driver’s license with experience
  in driving manual gear shift vehicles and 4×4 SUV, and be able to pass the
  UN driving test.
• Ability
  to lift/move boxes and equipment weight min. 20kg
• Possess  a valid passport and ability to travel
  as required.
• Fluency
  in spoken and written English; Local Language, knowledge of French is an
  advantage.
• Working
  knowledge of ATLAS asset and inventory module will be considered an asset.
• Knowledge
  of UN rules and regulations will be considered an asset.
• Computer
  literate, thorough knowledge of MS Office and other computer software
  applications and office equipment’s in use.

• Communication
  skills
• High
  team ethic
• Skills
  in Planning and Organization
• High
  degree of accountability
• Creativity
  and innovation
• High
  Client Orientation
• Commitment
  to Continuous Learning
• Technological
  Awareness

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