United Nations MINUSCA Jobs – Supply Assistant

Job Title:   Supply Assistant
Organization: United Nations
Multidimensional Integrated Stabilization Mission in the Central African
Republic (MINUSCA)
Duty Station: Entebbe,
Grade: GL-5
Job Opening Number:
Report to: Chief Fuel
Officer, MINUSCA
The Security Council established the United Nations Multidimensional
Integrated Stabilization Mission in the Central African Republic (MINUSCA) by
its resolution 2149 (2104) of 10 April 2014 and requested the Secretary-General
to subsume BINUCA in the new mission as of the date of the adoption of that
resolution.  It further requested the
Secretary-General to ensure a seamless transition from BINUCA to MINUSCA.
Acting under Chapter VII of the Charter of the United Nations, the
Security Council authorized MINUSCA to take all necessary means to carry out
its mandate, within its capabilities and its areas of deployment.
Key Duties and Responsibilities:
  • Routinely analyzes rate of consumption of
    equipment monitored by Electronic Fuel Management System (EFMS) and
    forward recommendations.
  • Completes the R&I (Receiving and
    Inspection) process.
  • Actively monitors that Mission strategic
    and local reserves are maintained at adequate levels at all times.
    Analyzes product test results and verifies the quality of POL is with in
    the limit as set up in the standard.
  • Establishes all Safety, Health and
    Environmental instructions and guidelines by coaching subordinates,
    posting signage, and conducting safety drills.
  • Identifies requirements and determine the
    range and quantity of items under his/ her responsibility required for
    supporting the mission;
  • Actively monitors and control the
    receiving of, accounting for, and issuance of all materials required by
    the mission under the Supply Section Cost Center;
  • The incumbent will regularly communicate
    with the military on all matters concerning the supplies of military
  • Ensure controls of all items subject to
    storage expiration and conducts a periodic physical stock checking;
  • Actively coordinates and monitor stock
    flows of non-expendable items under his/her responsibility with the
    Property Control and Inventory Unit (PCIU);
  • Regularly reviews all Unit/Section
    requisitions of supplies and, if approved, issues in accordance with
    appropriate scales of issue, mission requirements in accordance with stock
  • Coordinates with Receiving and Inspection
    Unit in conducting all appropriate receiving and inspections operations
    against Purchase Order Invoices;
  • Works closely with PCIU on items to be
  • Consolidates the general store inventory
    and update the Field Assets Control System (FACS);
  • Cares for storage of material and
    coordinates with the appropriate Units for disposal and removal from the
    asset system;
  • Coordinate the processing of the
    Contractor s invoices and Payments.
  • In charge of preparing and Analyzing Fuel
    Accounts Records.
  • Support in the preparation of die Fuel
    Unit Budget projection and budget Reports. Prepare and maintain periodic
    Fuel expenditure reports.
  • Performs any other duties as required.
Qualifications, Skills and
  • The ideal candidate for the United Nations
    MINUSCA vacancy should hold a High School Diploma and a Diploma in
    Business Administration/ Accounting.
  • Five or more years’ experience, two of
    which must be progressively responsible experience in fuel supply /
    Petroleum industry.
  • Past experience in Accounting and Budgeting
    is required.
  • Proven computer skills and training in
    software applications such as Word, Excel, Access, PowerPoint and
    databases is required Further knowledge of working with Electronic Systems
    is highly desirable.
  • Working knowledge of the UN rules, regulations
    and working practices pertaining to field missions is an advantage
Language Proficiency: Fluency in oral and written English is
Personal Competencies:
  • Professionalism: Demonstrated
    effectiveness in the field of quality assurance, plans, policies,
    procedures and programmes; ability to provide technical and procedural
    advice on a broad range of fuel service-related issues; good knowledge of
    UN financial rules. Ability to develop, maintain and supervise management
    control systems for services and claims. Shows pride in work and in
    achievements; Demonstrates professional competence and mastery of subject
    matter; Is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; Is motivated by professional rather than
    personal concerns; Shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations; Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Communication:-Speaks and
    writes clearly and effectively. Listens to others, correctly interprets
    messages from others and responds appropriately. Asks questions to
    clarify, and exhibits interest in having two-way communication. Tailors
    language, tone, style and format to match the audience. Demonstrates
    openness in sharing information and keeping people informed.
  • Teamwork:-Works collaboratively
    with colleagues to achieve organizational goals. Solicits input by
    genuinely valuing others’ ideas and expertise; is willing to learn from
    others. Places team agenda before personal agenda. Supports and acts in
    accordance with final group decision, even when such decisions may not
    entirely reflect own position. Shares credit for team accomplishments and
    accepts joint responsibility for team shortcomings
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Multidimensional Integrated Stabilization Mission in the Central
African Republic (MINUSCA) in the aforementioned capacity express their
interest by sending the following documents;
  • An Updated CV
  • The United Nations Personal History Form
    (P-11), download here
  • Academic certificates and High School
  • Birth Certificate – if not, a combination
    of (i) Assessment of Age and National ID Card (the Assessment of Age on
    its own isn’t acceptable)
  • Three letters of reference from former
    employers or academic instructors for external candidates.
  • Internal candidates must submit two of the
    most recent performance evaluations (EPAS)
All the above completed documents should be sent via E-mail to:
minusca-recruitmentNTL@un.org. Please label the subject of your E-mail as VA
Deadline: 8th May, 2015

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