No Experience Administration Jobs – Personal Secretary at UNMA

Job Title:   Personal Secretary
Organisation: Uganda National Meteorological Authority (UNMA)
Duty Station:  Kampala,
Uganda
About US:
Uganda National Meteorological Authority (formerly Department of
Meteorology) under Ministry of Water and Environment is a semi-autonomous
government authority for weather and climate services (UNMA Act. 2012) and a
focal institution to Inter-Governmental Panel on Climate Change (IPCC), an
international body mandated to carryout scientific research on climate change.
Job Summary:  The Personal
Secretary will be tasked to provide timely secretarial and administrative
support to the Executive Director, Heads of Directorates and occasionally the
Board of Directors.
Key Duties and Responsibilities: 
  • Maintain a diary and manage the
    Executives’ schedules
  • Read and analyze incoming memos,
    submissions and reports in order to determine their significance and plan
    their distribution
  • Maintain an orderly and well organized
    office
  • Cordially welcome and manage all visitors
    appropriately with good customer care
  • Prepare notes, correspondences and reports
    using a variety of computer software packages
  • File and retrieve corporate documents,
    records and reports
  • Responsible for facilitating management
    meetings, workshops, conferences, and attend meetings in order to record
    minutes
  • Ensure safe custody and delivery of
    confidential documents
  • Set up and oversee administrative policies
    and procedures
  • Facilitate communication between senior
    management and other staff as well as external individuals or other
    visitors,
  • Make travel and accommodation arrangements
  • Actively monitor and maintain the
    stationery
  • Perform any other duties as assigned by
    the Supervisor
Qualifications, Skills and Experience: 
  • The ideal candidates for the Personal
    Secretary vacancy should hold an honors Bachelor’s degree in either
    Secretarial studies from a recognized University.
  • Past experience in a related field from a
    reputable organization is an added advantage.
  • The applicant must have a typing speed of
    50/100 in typing and ability to take shorthand
  • Excellent written and verbal communication
    skills
  • Skills in record Management
  • Keen attention to detail
  • Excellent interpersonal skills
How to Apply: 
All suitably qualified and interested candidates should send an
application letter, updated resume /CV, copies of academic documents &
professional qualifications along with contact details of at least three
professional referees to: The Director, Future Options Consulting Ltd, 4th
Floor, Diamond Trust Building, Kampala Road, P.O. Box 34934, Kampala, Uganda
either by post, courier, hand delivery or email to: consultant@futureoptionsug.com.
Please include the title of the position you are applying for in the subject
line of your application letter.
NB: Only the shortlisted candidates will be
contacted
Deadline: 4th May 2015 by 5PM
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