Job Title: Personal Secretary
Organisation: Uganda National Meteorological Authority (UNMA)
Duty Station: Kampala,
Uganda
Uganda
About US:
Uganda National Meteorological Authority (formerly Department of
Meteorology) under Ministry of Water and Environment is a semi-autonomous
government authority for weather and climate services (UNMA Act. 2012) and a
focal institution to Inter-Governmental Panel on Climate Change (IPCC), an
international body mandated to carryout scientific research on climate change.
Meteorology) under Ministry of Water and Environment is a semi-autonomous
government authority for weather and climate services (UNMA Act. 2012) and a
focal institution to Inter-Governmental Panel on Climate Change (IPCC), an
international body mandated to carryout scientific research on climate change.
Job Summary: The Personal
Secretary will be tasked to provide timely secretarial and administrative
support to the Executive Director, Heads of Directorates and occasionally the
Board of Directors.
Secretary will be tasked to provide timely secretarial and administrative
support to the Executive Director, Heads of Directorates and occasionally the
Board of Directors.
Key Duties and Responsibilities:
- Maintain a diary and manage the
Executives’ schedules - Read and analyze incoming memos,
submissions and reports in order to determine their significance and plan
their distribution - Maintain an orderly and well organized
office - Cordially welcome and manage all visitors
appropriately with good customer care - Prepare notes, correspondences and reports
using a variety of computer software packages - File and retrieve corporate documents,
records and reports - Responsible for facilitating management
meetings, workshops, conferences, and attend meetings in order to record
minutes - Ensure safe custody and delivery of
confidential documents - Set up and oversee administrative policies
and procedures - Facilitate communication between senior
management and other staff as well as external individuals or other
visitors, - Make travel and accommodation arrangements
- Actively monitor and maintain the
stationery - Perform any other duties as assigned by
the Supervisor
Qualifications, Skills and Experience:
- The ideal candidates for the Personal
Secretary vacancy should hold an honors Bachelor’s degree in either
Secretarial studies from a recognized University. - Past experience in a related field from a
reputable organization is an added advantage. - The applicant must have a typing speed of
50/100 in typing and ability to take shorthand - Excellent written and verbal communication
skills - Skills in record Management
- Keen attention to detail
- Excellent interpersonal skills
How to Apply:
All suitably qualified and interested candidates should send an
application letter, updated resume /CV, copies of academic documents &
professional qualifications along with contact details of at least three
professional referees to: The Director, Future Options Consulting Ltd, 4th
Floor, Diamond Trust Building, Kampala Road, P.O. Box 34934, Kampala, Uganda
either by post, courier, hand delivery or email to: [email protected].
Please include the title of the position you are applying for in the subject
line of your application letter.
application letter, updated resume /CV, copies of academic documents &
professional qualifications along with contact details of at least three
professional referees to: The Director, Future Options Consulting Ltd, 4th
Floor, Diamond Trust Building, Kampala Road, P.O. Box 34934, Kampala, Uganda
either by post, courier, hand delivery or email to: [email protected].
Please include the title of the position you are applying for in the subject
line of your application letter.
NB: Only the shortlisted candidates will be
contacted
contacted
Deadline: 4th May 2015 by 5PM
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