NGO Job Placement – Finance and Administration Manager at PREFA

Organisation: Protecting Families against HIV/AIDS (PREFA)
Duty Station: Kampala, Uganda
Reports to: Executive Director
About US:
Protecting Families against HIV/AIDS (PREFA) is an indigenous
Non-Governmental Organization (NGO) that was formed to contribute to Uganda’s
efforts in enhancing access to quality HIV/AIDS prevention, care, treatment,
and support services to families with a historical focus on Elimination of
Mother-to-Child Transmission (eMTCT) of HIV.
Job Summary:  The Finance
and Administration Manager will be responsible for the effective functioning of
all financial and administrative resource operations and systems in support of
PREFA’s programs and activities. The incumbent will formulate, monitor and
review PREFA’s financial resources management and utilization. He/She will also
ensure the formulation and review of administrative policies and procedures
Key Duties and Responsibilities: 
1. Financial:
  • Effective and up-to-date Financial and
    Accounting Manual highlighting policies, systems and procedures available
    to all PREFA staff.
  • Strategic and annual budgets made in a way
    that facilitates easy extraction and compilation of quarterly and monthly
  • Standard forms appropriately designed to
    facilitate submission of monthly, quarterly, and annual financial returns
    to various supervisory authorities, donors and other stakeholders.
  • Statements of reconciliation and balancing
    of various accounts in place.
  • Ensure timely, consolidated financial
    returns and the derivative management reports submitted to and received by
    the concerned supervisory authorities, donors and other stakeholders.
  • Elaborate response to internal and
    external auditors’ queries, reports or letters.
  • Valid technical advice on financial
    matters provided to the Board of Directors, management, members of staff
    and any other stakeholders who may need it.
  • Cash flow projections properly and
    effectively done.
  • Periodical budgetary performance reports
    with satisfactory explanation of the variances.
  • Satisfactory accountability statements /
    reports reaching management and donors in time.
2. Administrative:
  • Administrative plans, policies and systems
    in place
  • Systematic and effective goods and
    services, procurement policies and guidelines in place.
  • Legal issues effectively handled.
  • Ensure technical support provided to line
    managers/officers on general organizational management.
  • Inter and intra communication systems in
Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold
    a B.Com/BBA (Accounting) or BBA (Finance),
  • Full professional qualification in ACCA,
    CPA or CIMA,MBA.
  • A minimum of ten or more years working
    experience, five of which should have been at senior management level as Chief
    Accountant, Financial Controller or Operations management in an NGO
  • Proven knowledge of donor financial
    accounting procedures and clear understanding of Government of Uganda
    accounting requirements.
  • Working knowledge of computer application
    and conversant in word processing, spreadsheet and at least two accounting
  • Demonstrated experience in managing
    multi-disciplinary workforce, preferably in an NGO setting.
  • National and international legislations,
    policies and practices on HIV/AIDS.
  • Skills in Policy and Strategy Development
  • Good Leadership, Team Building and
    Communication skills
How to Apply: 
All suitably qualified and interested candidates should send a current
detailed CV, application letter, copies of testimonials and certificates; and three
professional references with telephone and email contacts. Only short-listed
candidates will be contacted.
Send to:
The Executive Director, Protecting Families against HIV/AIDS (PREFA),
Plot 71 Lithuli Avenue Bugolobi, P.O Box 25769, Kampala, Uganda
Deadline: Thursday, 16th April, 2015

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