The Ugandan Jobline

• Maintain the bank file, ensuring that all
  bank information is properly filed and updated;
• Keenly record advance payments and returns
  in an Advance Log Sheet and keep up-to-date on individual balances for
  each advance;
• In charge of preparing monthly
  amortization entries of prepaid accounts;
• Maintain benefits accrual documentation
  and prepare monthly benefits accrual entries;
• Prepare the allocation journal entries
  (clearing of pool accounts);
• Support with month-end balance sheet
  account reconciliations;
• Ensure that all supporting documentation
  is prepared and filed according to IPA and donor procedures;
• Prepare cash payment vouchers and ensure
  that all cash transactions are fully and properly documented;
• Regularly review expense reports,
  including staff and advance expense reports, for accuracy and completeness
  and ensure that expense reports have been fully approved before payment;
• Perform weekly cash count with the
  Administrative Assistant and witnessed by the
• HR/Operations Manager;
• Maintain the un-cleared cash advance file
  and prepare past due advance report for the Finance Manager;
• Prepare checks or wire transfer requests
  based on fully approved documents and present to approved check-signers
  for review and signature;
• Prepare bank payment vouchers and ensure
  that all bank transactions are properly and fully documented;
• Record payment vouchers in SAGE accounting
  system;
• File all cash and bank vouchers and
  maintain voucher filing system such that files are updated, complete and
  safeguarded and stamped;
• Perform any other duties as assigned
  commensurate with position roles and responsibilities.

• The ideal candidate for the IPA Finance
  Assistant vacancy should hold a University degree/ diploma in Accounting;
• An additional certification in
  professional accounting practice;
• Three or more years’ experience in
  Financial Accounting;
• At least a year of post-qualification
  experience within the NGO Sector;
• Computer literate, with working knowledge
  of MS Word, MS Excel and Accounting Software;
• Detailed knowledge of general record
  keeping and filing.
• Excellent communication and inter-personal
  skills;
• Strong analytical and problem-solving
  skills with attention to details;
• Possess the ability to deliver creative
  and participatory solutions;
• Demonstrates diplomacy and tact and is a
  team player;
• Demonstrates high moral ethics;
• Highly pro-active, self-disciplined and
  time conscious;
• Demonstrates strong business orientation,
  organizational, methodical and planning skills;
• Maintains confidentiality of
  data/information obtained;
• Busy environment that requires excellent
  organizational, time and stress- management skills to complete tasks.

• In the subject line: Type the position
  advertised: Finance Assistant.
• Attachments: Please attach ONLY your CV
  and cover letter expressing interest / fit for the role and your monthly
  salary expectation tax inclusive (GROSS PAY). Only short-listed applicants
  will be contacted. Applications will be reviewed and interviews conducted
  on a rolling basis.

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