International Non-profit Jobs – Finance Assistant at Innovations for Poverty Action (IPA)

Job Title:   Finance
Organization: Innovations for Poverty Action (IPA)
Duty Station: Kampala, Uganda
About US:
Innovations for Poverty Action (IPA), is an international non-profit
research organization. Based in New Haven, CT, with offices in New York, NY,
Washington, D.C. and worldwide, IPA works with development partners and
academic researchers to create and evaluate approaches to solving development
problems, to communicate “what works” in development and to scale up successful
projects in a variety of fields, including health, education, microfinance,
governance and agriculture.
Job Summary:  The Finance
Assistant will support in the processing and recording of payment transactions
in a timely and accurate manner.
Key Duties and Responsibilities: 
  • Maintain the bank file, ensuring that all
    bank information is properly filed and updated;
  • Keenly record advance payments and returns
    in an Advance Log Sheet and keep up-to-date on individual balances for
    each advance;
  • In charge of preparing monthly
    amortization entries of prepaid accounts;
  • Maintain benefits accrual documentation
    and prepare monthly benefits accrual entries;
  • Prepare the allocation journal entries
    (clearing of pool accounts);
  • Support with month-end balance sheet
    account reconciliations;
  • Ensure that all supporting documentation
    is prepared and filed according to IPA and donor procedures;
  • Prepare cash payment vouchers and ensure
    that all cash transactions are fully and properly documented;
  • Regularly review expense reports,
    including staff and advance expense reports, for accuracy and completeness
    and ensure that expense reports have been fully approved before payment;
  • Perform weekly cash count with the
    Administrative Assistant and witnessed by the
  • HR/Operations Manager;
  • Maintain the un-cleared cash advance file
    and prepare past due advance report for the Finance Manager;
  • Prepare checks or wire transfer requests
    based on fully approved documents and present to approved check-signers
    for review and signature;
  • Prepare bank payment vouchers and ensure
    that all bank transactions are properly and fully documented;
  • Record payment vouchers in SAGE accounting
  • File all cash and bank vouchers and
    maintain voucher filing system such that files are updated, complete and
    safeguarded and stamped;
  • Perform any other duties as assigned
    commensurate with position roles and responsibilities.
Qualifications, Skills and Experience: 
  • The ideal candidate for the IPA Finance
    Assistant vacancy should hold a University degree/ diploma in Accounting;
  • An additional certification in
    professional accounting practice;
  • Three or more years’ experience in
    Financial Accounting;
  • At least a year of post-qualification
    experience within the NGO Sector;
  • Computer literate, with working knowledge
    of MS Word, MS Excel and Accounting Software;
  • Detailed knowledge of general record
    keeping and filing.
  • Excellent communication and inter-personal
  • Strong analytical and problem-solving
    skills with attention to details;
  • Possess the ability to deliver creative
    and participatory solutions;
  • Demonstrates diplomacy and tact and is a
    team player;
  • Demonstrates high moral ethics;
  • Highly pro-active, self-disciplined and
    time conscious;
  • Demonstrates strong business orientation,
    organizational, methodical and planning skills;
  • Maintains confidentiality of
    data/information obtained;
  • Busy environment that requires excellent
    organizational, time and stress- management skills to complete tasks.
How to Apply: 
All suitably qualified and interested candidates should apply via
E-mail to:, following these instructions
  • In the subject line: Type the position
    advertised: Finance Assistant.
  • Attachments: Please attach ONLY your CV
    and cover letter expressing interest / fit for the role and your monthly
    salary expectation tax inclusive (GROSS PAY). Only short-listed applicants
    will be contacted. Applications will be reviewed and interviews conducted
    on a rolling basis.
Deadline: 30th April, 2015
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