Head, Finance Department – National Drug Authority (NDA)

Organisation: National Drug Authority (NDA)
Duty Station:  Kampala,
Uganda
Reports to: Executive Director
About NDA:
The National Drug Authority (NDA) is an autonomous body which was
established by the National Drug Policy and Authority Act Cap 206 , Laws of
Uganda (2000 Edition) to regulate Human and Veterinary Medicines and other
healthcare products. NDA’s mandate is to ensure quality, safety and efficacy of
human and veterinary medicines and other healthcare products through the
regulation and control of their production, importation, distribution and use.
Job Summary: The Head, Finance Department will provide overall
leadership, oversight and management support for all aspects of financial
management in the National Drug Authority, member of the Senior Management Team
of NDA, with a focus on ensuring accountability, stewardship, coordinating
planning and budgeting processes, providing accurate financial data analysis
and advice as well as developing financial strategies that best serve the
strategic objectives of National Drug Authority. The incumbent will be
responsible for the finance staff capacity strengthening, the development and
implementation of good financial internal controls, risk management, and
utilization and safe guarding of financial assets according to approved
policies and procedures. He / she will safeguard the assets of National Drug
Authority by developing and maintaining an effective finance and accounting
function. This includes maintaining accurate financial records as the basis for
reporting to Management and the Board, .implementing and managing NDAs
financial systems which include assets, cash/ bank management; financial
reporting, budgeting and budgetary control and staff capacity building
Key Duties and Responsibilities: 
  • Steer the development and oversee the
    implementation of financial management systems, policies and procedures
    and internal controls that provide appropriate levels of security and
    control of NDA assets, resources, investments and operations.
  • Responsible of the Authority’s Accounts
    regulatory role to ensure operators comply with regulatory accounting
    requirements of the Act.
  • Manage the periodic review and update of
    the authority’s accounting system to ensure its viability as efficiency in
    meeting the needs of the authority.
  • As a member of the SMT, advises the Senior
    Management Team on control of costs and achievement of budget plans by
    interpretation of regular financial information
  • Ensure fair costing and pricing of
    regulatory services in liaison with other department
  • Overall control of income and expenditure
    and generally the financial administration of the Authority.
  • Represent the Authority in negotiations,
    funding and re-scheduling of payments.
  • Oversee management of loans, grants and
    assets.
  • Ensure preparation of periodic management
    reports and timely submission of final accounts to the Auditor General as
    per the statute requirements.
  • Oversee the financial budgeting and
    budgetary control activities and ensure preparation of Business Plan with
    financial targets and performance indicators
  • Manages the budgeting process of the
    entire organization and manage the finance department budget.
  • Actively contributes towards ensuring
    value for money for all expenses in National Drug Authority
  • Plan, supervise and coordinate all
    activities in the finance department and provide professional guidance and
    advice to management.
  • Oversee the preparation of timely,
    accurate and complete relevant reports according to requirements.
  • Coordinate and conduct training in key
    aspect areas of Finance and Accounting and ensure finance policies and
    procedures are understood by all employees and other relevant parties
  • Provide leadership to the finance
    department and ensure smooth running and efficient delivery of services.
  • Actively monitors schedules of budgets vs.
    actual expenditures, while highlighting the variances.
  • Monitor and control the NDAs income and
    expenditure schedules, submit periodic expenditure reports and provide
    appropriate advice regarding spending levels while drawing attention to
    areas of significant budget variances.
  • Closely monitor and conduct regular
    financial analyses aimed at providing timely management reports for
    decision making at all levels of the organization.
  • Design, implement and monitor systems and
    procedures necessary for the accurate and comprehensive recording of the
    transactions of NDA in accordance with generally accepted international
    accounting standards.
  • Ensure comprehensive and constructive
    staff performance reviews for employees in the department.
  • Ensure the timely preparation of periodic
    (monthly, quarterly and annual) financial and management reports as well
    as their submission to the various stakeholders
  • Ensure timely preparation of statutory
    deductions and remittance of statutory returns.
  • Perform any other duty as may be assigned
    by the supervisor.
Qualifications, Skills and Experience: 
  • The applicant should hold a Bachelor’s
    Degree in Commerce (Accounting option) or Business Administration
    (Finance) or, their equivalent. Possession of a Master’s Degree in
    Commerce (Finance) or Bachelor of Business Administration (Finance).
  • Membership to a Professional Accounting
    body such as ACCA, ACA, CPA, CIMA
  • A minimum of  ten (10) years’ experience in financial
    management in a reputable organization, with a minimum of 6 years in a
    senior financial management position.
  • Significant experience in leading and
    managing people.
  • Computer literacy and proficiency in major
    accounting packages preferably NAVISION and Microsoft Office (Excel).
  • High sense of integrity and
    professionalism.
  • Strong strategic management, leadership,
    mentorship and problem solving skills.
  • A strong team player with excellent
    communication, negotiation, presentation and interpersonal skills a plus.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their handwritten or or electronically application letters with a detailed CV
and copies of academic certificates and transcripts, contact addresses and day
time telephone numbers of three (3) work related referees; should be submitted
to:
The Human Resource and Administration Officer,
National Drug Authority,
Plot 46-48 Lumumba Avenue,
P O Box 23096,
Kampala, Uganda.
E-mail to: 
ndaug@nda.or.ug
Deadline: 20th May 2015 by 5PM
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