Fresher Non-profit Jobs – Procurement Assistant at BeadforLife

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Organisation: BeadforLife
Duty Station: Kampala, Uganda
Reports to: Senior Procurement Officer
About US:
Beadforlife creates
sustainable opportunities for women to lift their families out of extreme
poverty by connecting people worldwide in a circle of exchange that enriches
everyone. We work with impoverished women to make money through the production
of paper beads and other products and to use their income and additional
training to start businesses for life-long sustainability.
Key Duties and
Responsibilities: 
1. Ensure Effective and Transparent Procurement Process:
  • Maintain
    excellent understanding of BeadforLife procurement policies and ensure
    that they are followed at all times to ensure transparency.
  • Actively
    participate in training staff and vendors in BeadforLife procurement
    policies
  • Develop
    bid analysis and complete exception letters when necessary.
  • Complete
    and update authorized vendor list annually.
  • Survey
    variety of vendors and products available on a continual basis.
2. Procurement of Supplies and Services:
  • Purchase
    goods and services for BeadforLife providing the best overall price while
    considering logistics, quality, payment terms, vendor relations, and all
    other relevant factors.
  • Develop
    and maintain positive relationships with vendors and service providers.
  • Schedule
    service providers such as plumbers, electricians, carpenters, mechanics,
    etc. and supervise their work at our office to ensure effective completion
    of tasks.
  • Keep
    up to date maintenance/servicing records for generators, vehicles, fire
    extinguishers and arrange for regular maintenance.
  • Prepare
    all relevant paperwork with necessary authorization in order to ensure
    timely payment of vendors and service providers.
3. Operations and Administrative Duties:
  • Enter
    data into excel such as fuel records from BeadforLife vehicles
  • Work
    closely with the Front Office Assistant to monitor use of stationary and
    cleaning supplies
  • Render
    support in asset management activities
  • Perform
    any other duties as assigned
Qualifications, Skills and
Experience: 
  • The
    ideal candidate should preferably hold a Degree in a relevant field from a
    recognised University
  • A
    minimum of two years of progressive professional experience in
    procurement, administration, operational coordination preferably in an NGO
  • Solid
    computer skills
  • Excellent
    organization, administrative, and record keeping skills
  • High
    degree of honesty and trustworthiness
  • Flexible
    and a good problem solver
  • Detail
    Oriented
  • High
    level of energy and ability to move around frequently to source supplies
  • Reliable
    and timely, good at meeting deadlines
  • The
    incumbent should have skills in building relationships and finding new
    vendors and supplies
  • Demonstrate
    sound work ethics
How to Apply: 
All suitably qualified
candidates should send their applications with an updated CV and a cover letter
to hr@beadforlife.ug
NB: Qualified women are encouraged to apply.
Deadline: 9th April,
2015
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