Finance and Administration Associate Careers – B-Space

Organisation: B-Space Uganda Limited
Duty Station: Kampala, Uganda
About US:
B-Space Uganda Limited is a company limited by guarantee that was
established in 2013 by development partners Oxfam and SNV and BoP Innovation
centre (a Netherlands-based foundation) as a not-for-profit social
entrepreneurship to provide business solutions to development challenges in
Uganda. The company’s services are centered around accelerating business solutions
to development challenges in the country, including market research, consumer
insights and inclusive business development support.
As the private and development sectors are increasingly looking for
ways to market their products effectively to benefit low income households,
B-Space provides business solutions to development challenges. With a team of
multicultural consultants from various fields of expertise, the company is able
to tackle challenging assignments. There is no specific formula on how the
company does this, but with a multi-disciplinary team of consultants, B-Space
strives to provide a one-stop shop for inclusive business initiatives.
Job Summary:  The Finance
and Administration Associate will ensure proper financial management and effective
and efficient back office support in a small start-up but growing business.
However, the ideal candidate has a generic function that can constantly change
depending on the needs of the organization.
Key Duties and Responsibilities: 
1. Ensure proper accounting
and maintenance of financial records:
  • Regularly record all financial
    transactions on the accounting system
  • Prepare & issue invoices and ensure
    payments are collected and properly booked
  • Prepare payments vouchers and
    documentation for approval before payments are processed
  • Prepare periodic cash flow forecasts  and other reports
  • Manage petty cash transactions
  • Serve as a key liaison person/agent with
    the bank
  • Prepare and process  the 
    payroll for review and approval
  • In charge of preparing  monthly bank and cash reconciliations
    for review and approval
  • Maintain and reconcile the general ledger
    monthly
  • Ensure timely and complete accountability
    for advances issued
  • Produce monthly  financial and management reports
    including budget reports
  • Prepare and submit statutory returns
    including NSSF, VAT and PAYE to the respective institutions ensuring that
    payments and returns are made in time.
  • Assist with the preparation for the
    end-of-year audit
  • Assist with ad-hoc finance queries as and
    when required
  • Signal need for raising of Journal
    Vouchers.
  • Ensure financial documents are complete
    with supporting documentation and authorization
  • Ensure proper and secure storage of all
    financial records (hard and soft copies) ensuring all records are complete
    and properly authorized before storage
2. Office Management:
  • Actively support the organization of
    events, meetings & workshops ensuring logistics are arranged and
    meetings are facilitated
  • Be the liaison person  with the landlord and all service
    providers regarding the effective and efficient provision of services 
  • Develop and maintain databases of
    contracts, consultants, customers and service providers  as well as a project database
  • Actively participate in the identification
    and evaluations of service providers ensuring they meet company standards
    and policy
  • Compile and circulate minutes of office
    meetings
  • Ensure sufficient supply and stock of
    office consumables (e.g. stationery)
  • Ensure the company’s IT systems and
    network are properly functioning
  • Run routine errands and/or arrange
    for  pickups and deliveries
  • Manage scheduled archiving and back up of
    critical IT files and systems including drop box files.
3. Other Responsibilities:
  • Ensure the effective and efficient running
    of the company in general
  • Take over jobs from colleagues when needed
  • Pro-Actively report on risks within the
    company and suggest improvements
  • Assist in the developing of project  budgets
  • Assist in project coordination on a needs
    basis
  • Develop and maintain a budget tracking
    system for all projects
  • Prepare monthly (and Adhoc) performance
    reports for all projects
Qualifications, Skills and Experience: 
  • The incumbent should preferably hold a
    Bachelor’s degree in accounting or a related field.
  • At least two years working experience that
    exudes passion and potential and are ready to grow your career in a
    start-up, innovative, very professional and out-of-the box working
    environment.
  • Comprehensive knowledge and understanding
    of basic accounting principles.
  • Past experience in excel with at least one
    accounting package, ideally QuickBooks.
  • Excellent planning skills, ability to meet
    deadlines and quality expectations and can thrive under pressure.
  • Possess the ability to communicate well
    and listen effectively.
  • Self-motivated team player who needs
    minimal supervision
  • Ambitious and a quick learner who is
    willing to continually improve their skills and learn on the job.
How to Apply: 
All suitably qualified candidates should visit the web link below and
create a profile on the NFT Consult website by entering their e-mail addresses.
Please visit web link below and click Apply now if convinced you have the job
requirements. The applications/CVs should be prepared in English and submitted
in either MS Word or PDF format will be considered.

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