Entry Level Admin Jobs – Front Desk Officer at KSK Associates

Organization: KSK Associates
Duty Station: Kampala, Uganda
About US:
KSK Associates is a Professional Services Firm that provides Financial
Consultancy Services including Assurance and Business Advisory Services,
Business Planning, Feasibility studies & Project Proposal Preparation,
Human Resource, Risk Management and Information System Solutions. They would
like to recruit for a valuable client in the Hotel Industry.
Job Summary: The Front Desk Officer will be responsible
for the front office desk/reception and manage both external and internal
communications while aware of promoting the image of the Hotel at all times.
Key Duties and
Responsibilities: 
  • Manage
    the front office desk/reception, including attending to the switch board,
    guest relations, communications and queries;
  • Provide
    technical support in office administration to include general office
    management, ensuring proper functioning of all office support systems i.e.
    photocopier, fax machine, telephone, generator etc;
  • Actively
    coordinate and facilitate information flow and follow up with the hotel
    schedule, Administration and Finance for logistics mainly to do with hotel
    & flight bookings, airport transportation for  visitors and consultants’ logistics;
  • Prepare
    purchase requests and maintain continuous supply of stationery and other
    materials for the office, workshops or special events;
  • Actively
    distribute/routing official documents to the relevant office staff;  
  • Actively
    monitor performance of the security personnel deployed at the premises,
    and regularly patrol and inspect 
    premises such as the compound, fences, recording and reporting any
    unusual event noticed;
  • Prepare
    and dispatch communication, notices to respective stakeholders,
    institutions and organizations;
  • Render
    support in the collation of travel plans on a monthly basis from all staff
    and arrange support accordingly;
  • Provide
    timely support to program workshops and events and liaise with staff and
    administration department and ensure that all the logistics such as venue,
    invitation, funds, transport etc are prepared efficiently;
  • Book
    accommodation for customers where required;
  • Manage
    petty cash for the hotel;
  • Supervise
    the Casual labourers in performing duties so as to keep the office and
    hotel premises clean and tidy;
  • Perform
    any other duties and responsibilities as assigned by the Administrative
    Officer.
Qualifications, Skills and
Experience: 
  • The
    applicants for the Front Desk Officer vacancy should possess a good
    bachelor’s degree in office management, communications, public relations
    or related field
  • A
    minimum of two years’ experience preferably in a hotel environment.
  • Proven
    ability to work independently
  • Computer
    proficiency skills i.e. working knowledge of Microsoft office.
  • Excellent
    interpersonal and communication skills.
  • Good
    personality and ability to handle multiple tasks.
  • Language
    proficiency i.e. Written and spoken fluency in English, Kiswahili.
How to Apply: 
All suitably qualified candidates are encouraged to send their
applications with attached copies of all academic qualifications(transcripts
and certificates), detailed CVs and mobile telephone numbers and three
work-related references and or/academic references. The complete applications
should be sent in soft copy to; recruitment@kskassociates.net or
geniushub@kskassociates.net. You could also physically deliver your application
to any of our offices in East Africa. Kindly address applications to;
The Recruitment Officer
KSK Associates
Financial Consultants
Plot 24A Hannington Road
P.O Box 70434, Kampala-Uganda.
Deadline: 13th April 2015 by 5PM

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