The Ugandan Jobline

• Manage
  the front office desk/reception, including attending to the switch board,
  guest relations, communications and queries;
• Provide
  technical support in office administration to include general office
  management, ensuring proper functioning of all office support systems i.e.
  photocopier, fax machine, telephone, generator etc;
• Actively
  coordinate and facilitate information flow and follow up with the hotel
  schedule, Administration and Finance for logistics mainly to do with hotel
  & flight bookings, airport transportation for  visitors and consultants’ logistics;
• Prepare
  purchase requests and maintain continuous supply of stationery and other
  materials for the office, workshops or special events;
• Actively
  distribute/routing official documents to the relevant office staff;  
• Actively
  monitor performance of the security personnel deployed at the premises,
  and regularly patrol and inspect 
  premises such as the compound, fences, recording and reporting any
  unusual event noticed;
• Prepare
  and dispatch communication, notices to respective stakeholders,
  institutions and organizations;
• Render
  support in the collation of travel plans on a monthly basis from all staff
  and arrange support accordingly;
• Provide
  timely support to program workshops and events and liaise with staff and
  administration department and ensure that all the logistics such as venue,
  invitation, funds, transport etc are prepared efficiently;
• Book
  accommodation for customers where required;
• Manage
  petty cash for the hotel;
• Supervise
  the Casual labourers in performing duties so as to keep the office and
  hotel premises clean and tidy;
• Perform
  any other duties and responsibilities as assigned by the Administrative
  Officer.

• The
  applicants for the Front Desk Officer vacancy should possess a good
  bachelor’s degree in office management, communications, public relations
  or related field
• A
  minimum of two years’ experience preferably in a hotel environment.
• Proven
  ability to work independently
• Computer
  proficiency skills i.e. working knowledge of Microsoft office.
• Excellent
  interpersonal and communication skills.
• Good
  personality and ability to handle multiple tasks.
• Language
  proficiency i.e. Written and spoken fluency in English, Kiswahili.

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