Administrative Officer – UN World Food Programme (WFP)

Organization: UN World Food Programme (WFP)
Duty Station: 
Kampala, Uganda
Vacancy Announcement No.: VA-05-2015
Position Grade: SB4/Min (NOA Equivalent)
Reports to: Programme Policy Officer – Special
Operations – (SO)
About US:
The UN World Food Programme
(WFP) is the United Nations frontline agency against world hunger. It is the
largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas namely: Emergency Humanitarian Action (EHA);
Food & Nutrition Security (FNS); and Agriculture & Market Support
(AMS). WFP has operations in various parts of the Country.
Job Summary:  The
UN World Food Programme (WFP) Administrative Officer will oversee all the
administrative functions related to Special Operations
Key Duties and
Responsibilities: 
  • Actively
    contribute to a WFP country plan, including administrative processes,
    aligned with country and wider WFP strategies and policies to facilitate
    efficient and effective administration services;
  • Support
    management of existing resources in the area of responsibility (e.g. WFP
    managed facilities, assets and travel management, etc.) and assist in
    identification of new requirements aiming at efficiency,
    cost-effectiveness and timeliness of operations and services;
  • Technically
    support the development of annual plans and implementation of policies,
    systems and procedures to support WFP strategic objectives;
  • Collate
    data and prepare data analysis to provide management and clients with the
    accurate information and reports for efficient planning and
    decision-making;
  • Actively
    facilitate the compliance of the services provided (e.g. WFP managed
    facilities, assets and travel management, etc.) with the corporate
    Occupational Safety and Health Policy;
  • Support
    a culture of environmental sustainability throughout WFP by role modelling
    actions that drive sustainability in all administrative activities;
  • Guide
    and supervise junior staff, acting as a point of referral and supporting
    them with analysis and queries;
  • Build
    and maintain strong working relationships and partnership with WFP
    stakeholders, other UN agencies and local government offices;
  • Perform
    any other related duties assigned by the supervisor.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate for the aforementioned United Nations WFP Administrative
    Officer should hold a Bachelor’s degree or Diploma with longer working
    experience in finance, Business Administration and accounting obtained
    from a recognised institution;
  • A
    minimum of five years of post-graduate professional experience in
    Administrative & Finance gained from other reputable organisations;
  • The
    applicant should be an experienced manager that will provide administrative
    support to all areas of the special operation;
  • Possess
    the ability to support management in all aspects of budget monitoring and
    financial controls;
  • Ability
    to coordinate all office travel and procurement, finance and
    administration arrangements;
  • The
    ideal candidates should be highly motivated and task oriented to achieve
    clear objectives within a specific period of time.
  • The
    applicants must be mature persons with sound judgement, good analytical
    skills, ability to communicate clearly both orally and in writing, ability
    to work in a team
  • Possess
    the ability to resolve operational problems, work with minimum
    supervision, cope with situations which may threaten health or safety, and
    establish effective working relations with persons of different national
    and cultural backgrounds
  • Language
    proficiency i.e. Excellent command of spoken and written English;
How to Apply: 
All suitably qualified
Ugandan nationals are encouraged to submit their applications together with
detailed curriculum vitae, copies of certificates under confidential cover
quoting on the envelop the vacancy announcement number and name of the
applicant to:
The Human Resources Officer
UN World Food Programme P. 0. Box 7159 Kampala. Uganda
Hand delivered applications
should be dropped in a box at the reception of WFP Offices at Plot 17-19,
Clement Hill Road.
NB: Applicants should check on the Notice
Board at the main entrance to confirm that their applications have been
received one week after the closing date.
Deadline: Friday, 10th April
2015

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