2 World Vision Fresher Administration Careers – Program Support Assistant

Organisation: World Vision
Reports to: Regional Operations
Manager
Duty Station: Uganda
About WVU:
World Vision
Uganda is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
Job Summary: The Program Support Assistant
will provide administrative support, customer care, ensure a clean office premises
and timely provision of refreshments to the program team in line with WV
policies and standards.
Key Duties and
Responsibilities: 
1. Logistics and Administration Support:
  • In charge of screening incoming telephone calls, mails, inquiries,
    and requests and handling them as appropriate, including relaying accurate
    and timely messages and answering of queries.
  • Managing a filing system for record control of key documents in
    the region/Cluster.
  • Offer logistical support and back-up in the planning of meetings
    and workshops
  • Maintaining supplies/logistics inventory and preparing
    requisitions for office supplies and equipment.
  • Related support including secretarial duties as required such as
    timely printing, photocopying and binding of documents.
  • Ensure that Pader office is kept tidy and clean.
  • Taking and preparing minutes of Devotions and other assigned
    meetings and distributing (as may be applicable)them to members within 7
    days after the meeting,
  • Providing weekly schedules indicating who is travelling where
  • Technically support the P&C Officer in administrative duties
    including tracking of staff vacations and other benefits e.g. medical
    insurance forms/cards.
  • Ensure the maintenance of the Field Office Team House and Kitchen
    at the highest standards of health and safety
  • Maintain and communicate to the Program Manager and Program staff
    a servicing schedule for Office Equipment
  • Related support to other projects as required such as timely
    printing and binding of proposals, project introduction letters for
    district leaders etc.
2. Support to Pader Field Office staff:
  • Providing information and guide staff on administrative processes,
    procedures and requirements.
  • Actively facilitate and support staff on logistical and
    administrative requirements such as travels, follow up on requisitions,
    etc on regular basis.
  • Support ROM and P&C (Regional PSA) on follow-up of internal
    communications and actions.
3. Support Field Office meeting/forums:
  • Technically support in developing calendar/s of key events.
  • Support planning of the events.
  • Follow up on meeting invitations through emails and phone calls as
    maybe appropriate.
  • In charge of the planning for and managing logistics for the field
    office meetings and other forums such as workshops and reflection/
    learning events.
4. Reporting:
  • Following up on behalf of the Project Manager with Project
    Officer, DM&E Officer and Driver on submission of monthly reports.
  • Following up with responsible staff on status implementation of
    key action points and decisions from meetings.
Qualifications,
Skills and Experience: 
  • The World Vision Program Support Assistant should hold a Degree in
    Office Management, Education or its equivalent
  • At least two years’ experience in a similar role
  • Excellent verbal and written communication skills
  • Highly computer literate
  • Possess the ability to work with minimal supervision
  • Demonstrates teamwork
  • Excellent track record demonstrating high integrity, reliability
    and dependable
  • Show commitment to World Vision Core Values and Vision Statement
  • Possess the ability to exhibit exemplary lifestyle as interpreted
    in specific local cultural context
NB: Only Ugandan Nationals are
encouraged to apply.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 3rd
April, 2015.

For More Ugandan
Jobs, Please Visit http://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

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