The Ugandan Jobline

• In charge of screening incoming telephone calls, mails, inquiries,
  and requests and handling them as appropriate, including relaying accurate
  and timely messages and answering of queries.
• Managing a filing system for record control of key documents in
  the region/Cluster.
• Offer logistical support and back-up in the planning of meetings
  and workshops
• Maintaining supplies/logistics inventory and preparing
  requisitions for office supplies and equipment.
• Related support including secretarial duties as required such as
  timely printing, photocopying and binding of documents.
• Ensure that Pader office is kept tidy and clean.
• Taking and preparing minutes of Devotions and other assigned
  meetings and distributing (as may be applicable)them to members within 7
  days after the meeting,
• Providing weekly schedules indicating who is travelling where
• Technically support the P&C Officer in administrative duties
  including tracking of staff vacations and other benefits e.g. medical
  insurance forms/cards.
• Ensure the maintenance of the Field Office Team House and Kitchen
  at the highest standards of health and safety
• Maintain and communicate to the Program Manager and Program staff
  a servicing schedule for Office Equipment
• Related support to other projects as required such as timely
  printing and binding of proposals, project introduction letters for
  district leaders etc.

• Providing information and guide staff on administrative processes,
  procedures and requirements.
• Actively facilitate and support staff on logistical and
  administrative requirements such as travels, follow up on requisitions,
  etc on regular basis.
• Support ROM and P&C (Regional PSA) on follow-up of internal
  communications and actions.

• Technically support in developing calendar/s of key events.
• Support planning of the events.
• Follow up on meeting invitations through emails and phone calls as
  maybe appropriate.
• In charge of the planning for and managing logistics for the field
  office meetings and other forums such as workshops and reflection/
  learning events.

• Following up on behalf of the Project Manager with Project
  Officer, DM&E Officer and Driver on submission of monthly reports.
• Following up with responsible staff on status implementation of
  key action points and decisions from meetings.

• The World Vision Program Support Assistant should hold a Degree in
  Office Management, Education or its equivalent
• At least two years’ experience in a similar role
• Excellent verbal and written communication skills
• Highly computer literate
• Possess the ability to work with minimal supervision
• Demonstrates teamwork
• Excellent track record demonstrating high integrity, reliability
  and dependable
• Show commitment to World Vision Core Values and Vision Statement
• Possess the ability to exhibit exemplary lifestyle as interpreted
  in specific local cultural context

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