USAID ASSIST Project Jobs – Finance Assistant at University Research Co., LLC (URC)

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Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Applying science to strengthen and Improve Systems (ASSIST) Project
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
About URC ASSIST Project:
University Research Co., LLC
(URC), a US-based public health organization working in Uganda since 2005, is
implementing the USAID Applying science to strengthen and Improve Systems
(ASSIST) Project which is a five-year cooperative agreement dedicated to
improving health, population and nutrition services through technical support
to service delivery institutions, country Ministries of Health, USAID country
missions, and cooperating agencies.
Job Summary: The USAID
ASSIST Project Finance Assistant will provide timely accounting support to
ASSIST Uganda Staff and other partners with the overall aim of ensuring smooth
functioning of operations and project activities. The incumbent also plays a
key role of supporting project, Administration and Finance Functions of ASSIST
Project.
Key Duties and Responsibilities: 
1. Manage finances &
Payments:
  • Handling
    all Staff & Vendor third party payments & preparation of payment
    vouchers with respective supporting documents
  • In
    charge of managing all staff travel allowances, per diem & staff
    project working advances and post them in QuickBooks.
  • Prepare
    monthly expenditure reports, bank reconciliation, petty cash accounts in
    line with organizational and donor requirements and deadlines.
  • Update
    and maintain petty cash function, flow records and entering transactions
    in the petty cash tracker on a daily basis.
  • Ensure
    preparation and filing of NSSF, PAYE and LST returns to appropriate
    authorities.
  • Support
    in the preparation and logistical support for workshops, meetings and
    seminars as requested.
  • Prepare
    travel advances for staff and outside coaches/facilitators for field
    visits and workshops
  • Processing
    all cheque payments and ensure that records in the cheque register are
    complete.
2. Internal control Functions:
  • Serve
    as an Agent on all project bank accounts, authorized to draw cash, collect
    Bank Statements, make balance inquires & deliver bank instructions
    issued by authorized account signatories.
  • Uphold
    to the Organization’s Financial & internal control systems.
3. Record Keeping &
Documentation:
  • Establish
    an indexed filing system in the finance section and ensure financial
    documents are filed as per the filing system.
  • In
    charge of scanning and photocopying of all financial documents as needed.
4. Other Requirements:
  • Offer
    timely on-going support to project Staff with regard to project financial
    systems & procedures.
  • Perform
    any other duties as may be assigned.
Qualifications, Skills and Experience: 
  • The
    ideal candidates for the USAID Project Finance Assistant career vacancy
    should hold a Bachelor’s degree or its equivalent from a recognised
    University with an Accounting or Finance bias.
  • A
    minimum of two or more years’ experience with an NGO in Accountancy &
    Financial Management.
  • Good
    Understanding of Accounts/Finance donor requirements.
  • Be
    a person of high integrity.
  • Working
    knowledge of Quick books
  • Computer
    literacy skills
How to Apply: 
All suitably qualified and
interested candidates who wish to join University Research Council’s USAID
Project should send an application Letter, updated CV, and relevant academic
documents as well as names and contact information for three professional
references and day-time contact numbers to: The Human Resource Officer- USAID
ASSIST Project, University Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
P.O. Box 28745, Kampala, Uganda.
E-mail:
assistugandarecruitment@urc-chs.com 
NB: Please
clearly indicate the position in the subject if you are sending electronically.
Only short listed candidates will be contacted.
Deadline: 10th March, 2015 by 5:00PM

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