USAID ASSIST Project Jobs – Finance & Administration Officer at University Research Co., LLC (URC)

Organisation: University Research Co., LLC (URC)
Project Name: USAID Applying science to strengthen and
Improve Systems (ASSIST) Project
Duty Station: Gulu, Uganda
Reports to: Programme Coordinator
About URC ASSIST Project:
University Research Co., LLC
(URC), a US-based public health organization working in Uganda since 2005, is
implementing the USAID Applying science to strengthen and Improve Systems
(ASSIST) Project which is a five-year cooperative agreement dedicated to
improving health, population and nutrition services through technical support
to service delivery institutions, country Ministries of Health, USAID country
missions, and cooperating agencies.
Job Summary: The Finance & Administration Officer will
work closely with the Finance Manager to ensure accounting support to ASSIST
Uganda Staff and other partners with the overall aim of ensuring smooth
functioning of operations and project activities. (S)he plays a general role of
supporting project, Administration, Finance functions and provide HR support to
the ASSIST project on various Human Resource functions.
Key Duties and
1. Accounting:
  • Posting
    financial transactions in Quick Books financial reporting package &
    updating the system on a daily basis and ensuring proper and accurate
    codding of financial transactions.
  • Prepare
    monthly expenditure reports, bank reconciliation, petty cash accounts in
    line with organizational and donor requirements and deadlines.
2. Reporting:
  • Work
    in liaison with the Finance manager to track and process VAT refunds and
    prepare quarterly VAT report for USAID.
  • Prepare
    draft financial/Accounts report (Monthly, Quarterly, Annually) as
    requested for review by the Finance Manager and send them to HQ.
3. Manage finances & payments:
  • Processing
    Staff & Vendor third party payments & preparation of payment
    vouchers with respective supporting documents.
  • Handle
    all staff travel allowances, perdiems & staff project working advances
    and post them in QuickBooks.
  • Maintain
    petty cash function, flow records and entering transactions in the petty
    cash tracker on a daily basis.
  • Regularly
    review of staff accountabilities.
  • Ensure
    preparation and filing of NSSF, PAYE and LST returns to appropriate
  • Support
    the preparation and logistical support for workshops, meetings and
    seminars as requested.
  • Prepare
    travel advances for staff and outside coaches/facilitators for filed
    visits and workshops.
4. Internal control functions:
  • Serve
    as an Agent on all project bank accounts, authorized to draw cash, collect
    Bank Statements, make balance inquires & deliver bank instructions
    issued by authorized account signatories.
  • Uphold
    to the Organization’s Financial & internal control systems.
5. Record Keeping & documentation:
  • Establish
    an indexed filing system in the finance section and ensure financial
    documents are filed as per the filing system.
  • Maintain
    financial and accounting records and monitoring systems to record and
    reconcile expenditures, balances, payments, statements and other
    day-to-day transactions.
6. Human Resource Management:
  • Act
    as an HR point of contact between staff in the North and HR Kampala.
  • Immediate
    handling of staff inquiries and follow up HR issues that arise during
    staff meetings.
  • Administers
    staff leave roster and coordinate timesheets and appraisals etc.
  • Organize
    staff functions like retreats, celebrating staff birth days, hospital
    visitations, etc.
7. Other requirements: Provide
on-going support & mentoring to project Staff with regard to project
financial systems & procedures.
8. Perform any other duties
as may be assigned by the supervisor/ Chief of party.

Qualifications, Skills and

  • The
    applicants for the aforementioned USAID ASSIST Project vacancy should hold
    a Bachelor’s Degree in Business Administration, commerce or related degree
    from a recognized University with an Accounting bias.
  • Possession
    of at least Level II of a professional qualifications like ACCA, CPA or
    its equivalent
  • A
    minimum of three or more years’ experience with an NGO in Accountancy
    & Financial Management.
  • At
    least two years’ experience in HR related work in an NGO setting.
  • Working
    knowledge of USAID Rules and Regulations is an added advantage.
  • Working
    Knowledge with Quickbooks is an added advantage.
  • Be
    a person of high integrity.
How to Apply:  
All suitably qualified and
interested candidates who wish to join University Research Council’s USAID
Project should send an application Letter, updated CV, and relevant academic
documents as well as names and contact information for three professional references
and day-time contact numbers to: The Human Resource Officer- USAID ASSIST
Project, University Research Co., LLC, Plot 40, Ntinda II Road, Naguru, P.O.
Box 28745, Kampala, Uganda.
NB: Please clearly indicate the position in the
subject if you are sending electronically. Only short listed candidates will be
Deadline: 3rd April,
2015 by 5:00PM

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