United States US Embassy USAID Careers – Project Management Specialist, (Civil Society/Community)

Organisation: United
States Embassy, US Mission in Uganda
Duty Station:  USAID Health and HIV Office, Kampala,
Salary Grade: FSN-11 (Ugshs 87,633,842 to 127,342,874 p.a.
inclusive of allowances).
About US Embassy:
Welcome to the United States
Embassy in Kampala, Uganda.  The United
States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the
U.S Mission to Uganda.  The Mission is
composed of several offices and organizations all working under the auspices of
the Embassy and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
  • United
    States Agency for International Development (USAID)
  • Centers
    for Disease Control
  • Peace
About USAID Health:
This position is located in the
Health and HIV Office within the largest Development Objective Team in USAID/Uganda.
The Health and HIV Team – with approximately 50 staff and an annual budget in
excess of US$250M -is divided into four sub-teams including HIV/AIDS, Family
Health, Health Systems Strengthening (HSS) and Malaria/EPT. This position
resides within the Health Systems Strengthening sub-Team, and supports
cross-cutting activities with the other sub-teams. Recognizing the global
HIV/AIDS pandemic as one of the greatest health challenges of our time,
President George W. Bush announced the President’s Emergency Plan for AIDS
Relief (PEPFAR) in 2003. USAID/Uganda received approximately US$140 M in FY
2014 to support a comprehensive HIV/AIDS prevention, care, and treatment
programs; systems strengthening; and overall improvements in service delivery.
Overall, PEPFAR funding constitutes about 60% of the total DO3 annual budget.
Job Summary:  The Project Management Specialist (Civil
Society/Community) will join USAID/Uganda’s DO3 Team which focuses on Investing
in People. The incumbent provides technical and professional leadership to
plan, implement, monitor, and oversee selected activities related to
strengthening the role of civil society and communities in the Ugandan health
sector. The position’s role includes planning, designing, organizing,
directing, and coordinating development programs and arranging for monitoring
and evaluation of activities implemented by NGOs, CBOs and other civil society
partner organizations through grants, cooperative agreement and/or contracts,
while also supporting USAID’s community strengthening portfolio activities.
Key Duties and Responsibilities: 
1. Program Management: 50% Provide oversight of all activities related
to working with civil society, particularly in HIV/AIDS, TB, Family Health and
Malaria service delivery, in USAID/Uganda’s cooperative agreements/contracts.
Key program management activities for the Civil Society/Community Specialist
1. Program Planning
  • Provide
    sound technical advice that will strengthen the Mission’s efforts in
    working with civil society organizations on HIV/AIDS service delivery and
    advocacy. Requires close coordination with the Maternal Child Health, TB
    and Malaria programs.
  • Develop,
    in collaboration with DO3 implementing partners (IPs), detailed plans,
    goals, and objectives for strengthening the role of civil society.
    Particularly, provide technical guidance on standardization of community
    service delivery using a systems strengthening approach
  • Offer
    planning expertise in delineating program focus and developing program
    orientation for working with civil society organizations involved in
    service delivery and advocacy.
  • Exercise
    good judgment and discretion in resolving program-related issues and
  • Actively
    collaborate with other USAID programs including among others the Education,
    Youth and Child Development Office housed within DO3.
2. Technical Oversight:
  • Significantly
    contribute to annual Mission Operational Plan’s preparation and reporting,
    including among others the country development cooperation strategy
    (CDCS), and PEPFAR Country Operation Plan (COP).
  • Offer
    technical guidance during USG discussions on strengthening the role of
    civil society and community systems strengthening.
  • Provide
    overall technical guidance and leadership to DO3 IPs, emphasizing
    evidence-based best practices.
  • Conduct
    and analyze program evaluations to redefine concepts and criteria for new
    and expanding programs.
3. Project Management:
  • Serve
    as the project/activity manager for activities relating to strengthening
    civil society work, and other projects that will be assigned from among
    USAID projects.
  • Provide
    continuity to current programs and instruction and guidance for the
    start-up of new activities.
  • Actively
    participate in Mission review of technical proposals from potential civil
    society grantees and community programs under USAID implementing partner
    work-plans, to ensure that they are technically sound, realistic, and meet
    the needs of the various programs working with communities.
  • Participate
    in USAID’s project designs process to ensure that critical community
    systems strengthening initiatives are addressed.
  • Prepare
    required authorization documents for signature of the responsible Mission
    official, and track disbursements to program partners.
  • Prepare
    and amend USAID documentation, including Action Memoranda, scopes of work,
    and budgets for assigned activities in a timely and efficient manner and
    consistent with USAID regulations and policies.
  • Technically
    support on-going USAID efforts to improve community programming including
    capacity building for CSOs, governance issues, and quality improvement for
    community programming among others.
4. Monitoring, Evaluation,
and Reporting:
  • Oversee
    the maintenance of project records and the preparation of periodic reports
    of activity status.
  • Evaluate
    the performance of IP organizations working with civil society groups on
    HIV/AIDS and health service delivery and advocacy activities. This could
    potentially include activities within the Education, Youth and Child
    Development Office.
  • Conduct
    periodic field visits to identify and assess the quality of services and
    the impact of program inputs, and to ensure regular communication with IPs
    and counterparts at all levels.
  • Actively
    monitor activity progress, implementation quality, and adherence to
  • Monitor
    program resources allocated to activities to strengthen civil society to
    ensure that they are being used effectively.
  • Report
    implementation obstacles to relevant DO3 team members, and make
    appropriate recommendations to resolve them.
  • Take
    part in the Site Improvement Monitoring Systems (SIMS) visits and
    supporting to follow up IPs with community programs to ensure they are
    aligned to the standards.
  • In
    charge of designing community evaluation questions to enrich the body of
    knowledge for improving communities’ roles in service delivery.
2. Coordination with USG and
Key Stakeholders 40%:
  • Maintain
    close contact with relevant district and local government officials,
    particularly in focal areas regarding civil society activities that are
    being supported, while ensuring community systems for HIV and Health
    services are strengthened.
  • Actively
    participate in the coordination among USAID, other USG implementers, and
    key stakeholders, including civil society groups, involved in improving
    HIV/AIDS and health services in Uganda both in the public and private
  • Serve
    as member of USG coordination working groups.
  • Represent
    USAID on key GOU, donor and other working groups and fora.
  • Maintain
    regular contact with professional counterparts at the national level.
  • Regularly
    represent the interests of USAID program objectives, using both diplomacy
    and technical clarity in discussions related to program concerns and
  • Arrange
    for and utilize out-side technical assistance to further enhance
    implementation of program activities.
3. Other Duties 10%: The Specialist should expect adjustments in
assigned duties and responsibilities as the USG HIV/AIDS program develops, and
as guidance and requirements evolve under PEPFAR or subsequent initiatives in
the Family Health, Malaria team programs. Other duties will also include:
  • Organize
    site visits and prepare orientation documents as required.
  • Prepare
    reports for the Mission website.
  • Attend
    appropriate USAID-sponsored training.
  • Perform
    any other duties as assigned or required.
Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
  • The
    ideal candidate for the USAID US Embassy Project Management Specialist
    (Civil Society/Community) career opportunity should hold a Master’s
    Degree, or the local equivalent in public health, international
    development, or the equivalent in a field related to health service
    delivery, particularly HIV/AIDS.
  • A
    minimum of six or more years of progressively responsible professional
    experience working in Uganda in health, HIV/AIDS and/or the development
  • Past
    experience working in health or HIV/AIDS service delivery or advocacy and
    working with civil society groups is particularly desirable.
  • Work
    experience should include at least 3 years of planning, developing,
    managing and evaluating programs and community activities with donor
    organizations, host-country organizations, and/or non-governmental
    organizations; and analyzing program data and presenting findings in
    written or oral form.
  • Familiarization
    training in USAID-specific procedures, regulations, and methods.
    On-the-job training regarding USAID, PEPFAR and PMI policies, procedures
    and regulations, including the Automated Directives System (ADS), Mission
    Orders, and all planning and reporting databases. Formal COR/AOR
    certification courses (necessary because of the substantive back-stopping
    role) and other appropriate training will be provided as courses become
  • Working
    knowledge of health and HIV/AIDS service delivery in the public and
    private sector in Uganda and in other sub-Saharan African countries,
    including the role that civil society has effectively played in service
    delivery and advocacy; and a sound understanding of the social, economic
    and cultural determinants and implications of the health burden and HIV
    epidemic in Uganda.
  • Good
    knowledge and understanding of other donor involvement in supporting
    health and HIV/AIDS civil society efforts; understanding of community-based
    counseling, care and support activities as carried out in Uganda; and
    knowledge of USG and PEPFAR policies, regulations, procedures, and
  • Technical
    expertise in health and HIV/AIDS service delivery and advocacy in working
    with civil society groups; ability to develop and maintain effective
    working-level and management-level contacts within the health and HIV/AIDS
    service delivery activities of the government and NGOs;
  • Possess
    the ability to work effectively in team and interagency environments, and
    to train, mentor, and coordinate well with others; ability to interpret
    directives and related guidance;
  • Excellent
    computer skills including Word, Excel, Database software, E-mail, and the
  • Strong
    management skills, including financial management, administrative, and
    monitoring skills used to track the performance of implementing partners
    and activities;
  • Possess
    the ability to present information, analyses, and recommendations in clear
    written and oral formats; and the ability to travel to regions and
    districts within Uganda.
Language Proficiency: Level IV (fluent) English language
proficiency, speaking and writing is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
  • Universal Application for Employment as
    a Locally Employed Staff or Family Member (DS-174) Download
    it Here
  • A current resume or curriculum vitae.
  • Candidates who claim US Veterans
    preference must provide a copy of their Form DD-214 with their
    application.  Candidates who claim conditional US Veterans preference
    must submit documentation confirming eligibility for a conditional
    preference in hiring with their application.
  • Any other documentation (e.g. essays,
    transcripts/certificates, awards) that addresses the qualification
    requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Only electronic submissions will be accepted and only shortlisted
candidates will be contacted.
Please clearly indicate the position applied for in the subject area of
the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe
Acrobat (.pdf) and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 10th
March 2015
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation.  The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com   or
find us on our facebook page https://www.facebook.com/UgandanJobline

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