The Ugandan Jobline

• The
  incumbent will be responsible for maintaining the financial records and
  monitoring systems for the office; maintain imprest accounts; reconcile
  expenditures, balances, payments, statements and other data for day-to-day
  transactions and reports; manage the Country Office petty cash; monitor
  project and programme accounts for which responsibility is assigned.
• In
  charge of retrieving, entering, selecting and analyzing data from a wide
  variety of sources, including FAO’s corporate systems and data bases (e.g.
  the Field Accounting System (FAS), the Country Office Information System
  (COIN), Datawarehouse, etc.); verify accuracy of data documents; make
  necessary calculations.
• Intuitively
  verify availability of funds under all programmes; ensure that operational
  expenditures are in accordance with approved budgets and that all
  committing documents are complete and consistent.
• Prepare
  correspondence of administrative and financial nature; draft
  correspondence to verify data, answer queries, and obtain additional
  information on transactions and financial matters, as required
• Maintain
  detailed records of budget estimates, obligations and available balances;
  participate in the consolidation of budget proposals; prepare financial
  data for budget estimates and financial planning.
• Compile
  and submit reports on budgetary performance of office accounts, and, if
  required, of project accounts; report variations from budgets.
• Maintain
  local inventory records with responsibility for proper recording of
  assets, their maintenance and safeguard.
• Update
  and maintain a filing system of administrative and financial documents.
• Actively
  monitor the receipt of Government contributions and the transfer of
  ownership of the Organization’s equipment.
• Maintain
  liaison with local banks and financial institutions to keep up-to-date
  with financial and regulatory information (exchange and interest rates,
  procedures and rules, maintenance of bank accounts, etc.).
• Technically
  support the streamlining of procedures and practices and the introduction
  of new information technologies to the office.
• Support
  the administration of personnel and equipment.
• Perform
  any other related duties as required.

• The
  ideal candidate for the United Nations FAO career opportunity should have
  completed secondary school education.
• Possess
  specialized training in administration, finance, accounting and/or office
  management.
• At
  least four years of administrative, accounting and office management
  experience.

• Ability
  to effectively use standard office software, such as MS Office (Windows,
  Word, Outlook, Excel, Power Point, Exchange) et al.
• Ability
  to effectively use accounting software and information systems.

• Detailed
  working knowledge of FAO’s administrative and accounting systems and
  procedures.
• Systematic
  and efficient approach to work assignments, good judgment and analytical
  ability.

• The
  incumbent must possess a cooperative spirit, flexibility and openness to
  work in an international environment within a team of staff with mixed
  skills and different national and cultural backgrounds.
• Tact,
  courtesy and ability to establish and maintain effective working
  relationships with people of different national and cultural background.

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