Site Administrator – Hutchinson Cancer Research Center

Job Title:   Site Administrator
Organization: Fred Hutchinson Cancer
Research Center
Duty Station: Kampala, Uganda
Job ID:
5254
About FHCRC:
Fred Hutchinson
Cancer Research Center (FHCRC), home of three Nobel laureates, is an
independent, non-profit research institution dedicated to the development and
advancement of biomedical research to eliminate cancer and other potentially fatal
diseases. Recognized internationally for its pioneering work in bone-marrow
transplantation, the Center’s five scientific divisions collaborate to form a
unique environment for conducting basic and applied science.
About HCRI:
The Uganda
Cancer Institute (UCI)/Hutchinson Center Cancer Alliance is a collaborative
venture to establish a state-of-the-art cancer treatment facility located in
Kampala, Uganda. The hope of this joint effort between the Hutchinson Center
and the Uganda Cancer Institute is the development of new low-cost prevention
and treatment strategies for ameliorating the high burden of infection-related
cancers. Clinicians and scientists will work together to enhance patient access
to care, diagnosis and research-based treatment. The UCI/Hutchinson Center
Cancer Alliance seeks to develop effective prevention and treatment strategies
for infection-associated cancers to benefit the millions of people in Uganda,
the United States, and worldwide who suffer from these malignancies. The UCI is
the sole cancer treatment and training facility in Uganda, a country with a
population of 32 million people. The Seattle-based operations of the Alliance
are governed by the Global Oncology (GO) program at the Fred Hutch.
Job Summary: The Site Administrator will be responsible for steering the
local communication and coordination with the Uganda Cancer Institute (UCI)
staff, and to support the effective partnership with Fred Hutch and Hutchinson
Cancer Research Institute (HCRI) – Uganda. 
In addition, the Site Administrator manages administrative and
operational functions for HCRI-Uganda, including overseeing a variety of staff
to include the Operations and HR Manager, IT Manager, and Training
Coordinator. 
Key Duties and Responsibilities: 
1. Administration
and Operations Management:
  • Actively
    coordinates a variety of general administrative activities necessary to
    maintain the daily operations of HCRI-Uganda and supports the smooth
    operations of the UCI/HCCA partnership.
  • Provides
    input on and implements systems and processes to ensure compliance with
    all HCRI-Uganda operational policies and procedures.
  • Manages
    and ensures the effective performance of three to five direct reports
    responsible for HR, logistics, facilities, IT, training coordination, and
    administrative assistance.
  • Manages
    HCRI-Uganda consultants responsible for administrative or operational
    functions.
  • Effectively
    communicates relevant operational information to HCRI-Uganda staff, in
    conjunction with the Fred Hutch Operations Senior Manager and Fred Hutch
    Managing Director/HCRI-Uganda Vice President.
  • Anticipates
    and identifies operational and administrative challenges for HCRI-Uganda
    activities and proactively suggests areas for improvement in internal
    processes along with possible solutions, and drafts original or revised
    policies.
  • Complies
    with and enforces standard operational policies and procedures.
  • Works
    in consultation with the Senior Operations Manager to develop crisis
    management plan and serve as in-country point person for related issues
    and communications.
  • Provide
    technical assistance as needed during the annual KPMG audit.
2. Facilities
Management:
  • Manages
    and coordinates with facility management firm, and manages facilities and
    assets assigned to HCRI-Uganda on the UCI campus, as well as off-campus
    rental spaces, to ensure effective, efficient, and safe operations and
    preservation of resources.
  • Serves
    as single facilities point-of-contact for stakeholders dealing with
    space-related issues.
  • Actively
    participates in Building Oversight Committee to support the operations of
    the UCI-Fred Hutch Cancer Centre.
  • Collaborates
    with the Fred Hutch Senior Operations Manager to develop plans and
    proposals to support requests for new or remodeled space.
  • Ensures
    compliance with fire and safety codes, conducts annual evacuation drill to
    test safety readiness in all locations, and coordinates policies in
    conjunction with the Fred Hutch Senior Operations Manager and
    Environmental Health and Safety team.
  • Works
    in liaison with the environmental health and safety officials of the UCI
    and Mulago Hospital, when appropriate.
  • Manages
    the move into and ongoing management of the UCI-Fred Hutch Cancer Centre.
  • Manages
    seating assignments of HCRI-Uganda staff and visitors.
3. Human
Resource Management:
  • Supervises
    the Operations and HR Manager and ensures effective implementation of HR
    policies and processes.
  • Works
    with Operations and HR Manager to development and facilitate HCRI-Uganda
    retreats and other functions.
4. Information
Management:
  • Works
    closely with the HCRI-Uganda IT team to oversee the information technology
    (IT) requirements of HCRI-Uganda to include the academic, business,
    educational, and research information needs.
  • Works
    closely with the US-based IT team leader and supervises Kampala based IT
    Manager to support priority IT initiatives.
  • Actively
    collaborates with the Fred Hutch Senior Operations Manager to coordinate
    and manage the security of administrative and operations related
    electronic and paper data.
5. Training
Management:
  • Mentors
    and supervises the Training Coordinator responsible for HCRI-Uganda
    training coordination including scheduling, facilitation, and
    documentation.
  • Works
    with the Seattle based Senior Training Manager to support HCRI-Uganda’s
    training strategy.
Qualifications, Skills and Experience: 
  • The
    Site Administrator should hold a Bachelor’s degree in Business
    Administration, Public Health, or related discipline; Master’s degree
    preferred.
  • At
    least seven (7) years of experience effectively working in non-profit/NGO
    sector, with at least four (4) years in an operational or administrative
    role including managing staff.
  • Possess
    an excellent track record of supervising staff and demonstrated ability to
    work as an effective member of a senior management team.
  • Excellent
    written and oral communication skills including experience communicating
    effectively with partners and colleagues across time zones.
  • Proven
    success in identifying issues and providing recommendations and leadership
    to address problems both independently and in collaboration with a senior
    management team.
  • Ability
    to legally work in the country of Uganda (without sponsorship).
NB:
HCRI-Uganda is committed to non-discriminatory hiring practices without ;consideration,
distinction, exclusion or preference on the basis of race, colour, gender,
religion, political opinion, national extraction or social origin, HIV status,
handicap, or disability.
How to Apply: 
All suitably
qualified and interested candidates should send their applications to:
juliek@fredhutch.org and enter “Site Administrator- 5254” in the subject line.
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