Mercy Corps International NGO Careers – Logistics Officer

Job Title:  
 Logistics Officer
Organisation: Mercy Corps
Duty Station:  Uganda
Reports to: Operations Manager
About Mercy Corps
Corps is an International NGO that exists to alleviate poverty and oppression
by helping people build secure, productive and just communities. Mercy Corps
has been fully registered in Uganda as an operational NGO. Currently Mercy
Corps has an office in Kampala and is implementing Food Security programs which
comprise of Water and Sanitation, Livelihood and Agriculture and Conflict
Mitigation Management Program in North and North Eastern Uganda. 
We implement programs in the northern
districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding
from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private
Job Summary:  The Mercy Corps Logistics Officer will
support the Operations Manager in taking charge of the logistics Management of
the Kotido Office. The Logistics Officer will make sure that all programs in
the field are fully supported timely and accurately in all type of logistics
needs. The incumbent is the key person for all the Kotido/Abim Logistics
arrangements, coordination. In addition this position will be required to
perform other program support logistical duties, such as arranging flights,
transportation, lodging, etc as the need arises.
Key Duties and
1. Fleet Management:
  • Ensure
    that all vehicles are safe and road-worthy. Ensure that all vehicles have
    proper on-board vehicle documentation.
  • Continuous
    tracking of vehicle log-sheets; responsible for monthly compilation of
    fuel consumptions.
  • Works
    closely with the Head Driver to schedule vehicle use to meet programmatic
    and operational needs. Maintain vehicle movement board daily.
  • Manage
    fuel consumption purchase and tracking including coordination with gas
  • Organize
    regular service schedules for vehicles and maintain service schedule
  • Keenly
    track vehicle expenses in accordance with the respective procurement
  • File
    Monthly Vehicle Consumables sheet for each vehicle separately
  • Order
    and maintain stock of spare parts and consumables.
  • Manage
    drivers’ leave schedules ensuring smooth operation of the fleet.
  • Ensure
    drivers are licensed and trained. Participate in hiring and disciplinary
    measures for drivers.
  • Ensure
    security measures for vehicles such as parking, storage of keys, emergency
    supplies, etc.
  • Ensure
    that accident reports are completed and filed.
  • Responsible
    for oversight of vehicle rentals including tracking of leases and
2. Asset Management:
  • Update
    and maintain the asset records for all vehicles/motorcycles in Kotido
    office and liaise with Kampala for a centralized Assets inventory of all
    MC Uganda offices
  • Ensure
    all the items bought that falls under Asset category in vehicles according
    to MC Policies are properly registered on the Asset Register with all the
    required information
  • Every
    month review and physically crosscheck with the drivers that all the tools
    are always available – any loss or damage must be reported.
3. File Maintenance:
  • Responsible
    for all logistics and operations files must be clearly maintained and
  • Provide
    warehouse reports (including receipts, dispatches, internal waybills, and
    information regarding laborers and equipment), produced and filed by month
  • Manuals
    documentation, receipts and other important documents
  • Copies
    of goods received notes for all procured items purchased in Kampala or
    other offices and transferred to Kotido or items for Abim and any other
    office transiting in Kotido.
  • All
    vehicles’ files must be properly and clearly filed and labelled at all
    times and easily accessible
  • All
    incidents or related reports are captured and properly filed
Qualifications, Skills and
  • The
    ideal candidate for the Mercy Corps International NGO Job vacancy should
    hold a Bachelor’s degree in Procurement & Logistics Management
    ,Business Management, or related field
  • Three
    or more years’ experience in Logistics and/Procurement management, Asset
    management and security management
  • Past
    INGO/NGO experience is an advantage
  • Working
    knowledge of the local context and local language of Karamoja Region is an
    added advantage
  • Competencies
    in organizational skills, ability to interact effectively with diverse
    personnel, adaptability to unanticipated circumstances
  • Quick
    thinker with ability to resolve problems fast, with minimal supervision
  • Security
    management and reporting experience is an advantage
  • Computer
    literacy skills i.e. Microsoft Office computer skills and experience with
    using email.
  • Excellent
    command of English, both oral and written.
  • Detailed
    knowledge and understanding of Logistics, Procurement, Warehousing and
    Assets management ethics as well as the willingness and ability to enforce
    compliance with donor policies and procedures is essential.
  • Ability
    to interact effectively with international and national staff members is
  • Proven
    ability to work quickly and accurately, meet deadlines and process
    information in support of program activities is necessary.
NB: This Position is open to Ugandan Nationals
How to Apply:
All suitably qualified and
interested candidates should send their applications including a cover letter
clearly stating your salary requirements, CV (with three professional referees),
and copies of academic qualifications/certificates to the HR/Admin Manager,
Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba
Road or to Mercy Corps Field Offices in Kotido and Kaabong. The e-mailed
applications with cover letter should be sent to:
NB: Only short-listed candidates will be
contacted by Mercy Corps. Female Candidates are encouraged to apply.
Deadline: 25th March,
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