The Ugandan Jobline

• Ensure
  that all vehicles are safe and road-worthy. Ensure that all vehicles have
  proper on-board vehicle documentation.
• Continuous
  tracking of vehicle log-sheets; responsible for monthly compilation of
  fuel consumptions.
• Works
  closely with the Head Driver to schedule vehicle use to meet programmatic
  and operational needs. Maintain vehicle movement board daily.
• Manage
  fuel consumption purchase and tracking including coordination with gas
  station(s)
• Organize
  regular service schedules for vehicles and maintain service schedule
  files.
• Keenly
  track vehicle expenses in accordance with the respective procurement
  policy.
• File
  Monthly Vehicle Consumables sheet for each vehicle separately
• Order
  and maintain stock of spare parts and consumables.
• Manage
  drivers’ leave schedules ensuring smooth operation of the fleet.
• Ensure
  drivers are licensed and trained. Participate in hiring and disciplinary
  measures for drivers.
• Ensure
  security measures for vehicles such as parking, storage of keys, emergency
  supplies, etc.
• Ensure
  that accident reports are completed and filed.
• Responsible
  for oversight of vehicle rentals including tracking of leases and
  payments.

• Update
  and maintain the asset records for all vehicles/motorcycles in Kotido
  office and liaise with Kampala for a centralized Assets inventory of all
  MC Uganda offices
• Ensure
  all the items bought that falls under Asset category in vehicles according
  to MC Policies are properly registered on the Asset Register with all the
  required information
• Every
  month review and physically crosscheck with the drivers that all the tools
  are always available – any loss or damage must be reported.

• Responsible
  for all logistics and operations files must be clearly maintained and
  updated.
• Provide
  warehouse reports (including receipts, dispatches, internal waybills, and
  information regarding laborers and equipment), produced and filed by month
• Manuals
  documentation, receipts and other important documents
• Copies
  of goods received notes for all procured items purchased in Kampala or
  other offices and transferred to Kotido or items for Abim and any other
  office transiting in Kotido.
• All
  vehicles’ files must be properly and clearly filed and labelled at all
  times and easily accessible
• All
  incidents or related reports are captured and properly filed

• The
  ideal candidate for the Mercy Corps International NGO Job vacancy should
  hold a Bachelor’s degree in Procurement & Logistics Management
  ,Business Management, or related field
• Three
  or more years’ experience in Logistics and/Procurement management, Asset
  management and security management
• Past
  INGO/NGO experience is an advantage
• Working
  knowledge of the local context and local language of Karamoja Region is an
  added advantage
• Competencies
  in organizational skills, ability to interact effectively with diverse
  personnel, adaptability to unanticipated circumstances
• Quick
  thinker with ability to resolve problems fast, with minimal supervision
• Security
  management and reporting experience is an advantage
• Computer
  literacy skills i.e. Microsoft Office computer skills and experience with
  using email.
• Excellent
  command of English, both oral and written.
• Detailed
  knowledge and understanding of Logistics, Procurement, Warehousing and
  Assets management ethics as well as the willingness and ability to enforce
  compliance with donor policies and procedures is essential.
• Ability
  to interact effectively with international and national staff members is
  required.
• Proven
  ability to work quickly and accurately, meet deadlines and process
  information in support of program activities is necessary.

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