The Ugandan Jobline

• Responsible
  for the safe storing, arranging, indexing and classifying all MSI Uganda
  electronic and paper based financial and administrative records
• In
  charge of managing and improving existing filing systems
• Ensure
  filing and security reflect MSI and donor requirements for record keeping
  and compliance
• Overseeing
  the appropriate disposal of documentation as appropriate and as approved
  by the Finance Director, CD and COP
• Guiding
  on and implementing new records management policies and classification
  systems
• Providing
  a policy framework to guide staff in the management of their records and
  use of the employer’s records system
• Manage
  all requests from staff for access to archived documentation; ensuring
  appropriate approvals, tracking and accountability for records “checked
  out” from the archive
• Ensure
  the effective preparation of the archives in advance of all audits
• Ensure
  the effective tracking and return of all documents during audits
• Supervise
  temporary records clerks as necessary

• The
  incumbent will manage all program petty cash
• Ensure
  all payments are entered into the online banking module (NBOL) in line
  with MSI financial policies and procedures
• Ensure
  all payments being processed are duly authorized and accompanied with
  adequate supporting documents

• The
  ideal candidate should hold professional qualification in archiving or
  library science desirable
• Hold
  a Relevant degree or diploma, or equivalent experience
• Proven
  experience managing complex hard copy and electronic archive system in a
  donor funded program
• Highly
  organised and detail oriented
• Working
  knowledge of donor archiving regulations essential
• Possess
  the ability to perform under pressure
• Keen
  attention to detail
• Ability
  to communicate effectively at all levels
• Cross-functional
  team player
• Fluency
  in more than one Ugandan language is desirable

• Accountability of all staff to each other and our clients and
  stakeholders
• Equality of opportunity and access
• Value for money in the management of our resources

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