Job Title: Finance
Officer, Stock & Claim Processing
Officer, Stock & Claim Processing
Organization: Marie Stopes International
Duty Station: Kampala, Uganda
Job Reference: REF009/02/2015
About MSI:
Marie Stopes International
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family planning,
safe abortion, and maternal health services for over 35 years. Millions of
women worldwide turn to us for help each year, whether in limiting the size of
their families, or avoiding dangerous complications in pregnancy or unsafe
abortion.
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family planning,
safe abortion, and maternal health services for over 35 years. Millions of
women worldwide turn to us for help each year, whether in limiting the size of
their families, or avoiding dangerous complications in pregnancy or unsafe
abortion.
Job Summary: The Finance Officer, Stock & Claim Processing is mainly responsible
for the correct and appropriate accounting and management of Stock and Claims
financial transactions of all USAID funding supporting MSI Uganda. The Finance Officer is in charge of ensuring
accurate valuation and posting of Stock transactions (supported by correct
documentation), and service provider claims payment processing. Success will be demonstrated by the accuracy
and timeliness of inventory transaction accounting, and timely payment of
Voucher service providers in compliance with MSI and USAID financial
regulations and policies.
for the correct and appropriate accounting and management of Stock and Claims
financial transactions of all USAID funding supporting MSI Uganda. The Finance Officer is in charge of ensuring
accurate valuation and posting of Stock transactions (supported by correct
documentation), and service provider claims payment processing. Success will be demonstrated by the accuracy
and timeliness of inventory transaction accounting, and timely payment of
Voucher service providers in compliance with MSI and USAID financial
regulations and policies.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Transactions and Financial
Reporting:
Reporting:
·
Enter Stock is correctly valued /
costed in SUN.
Enter Stock is correctly valued /
costed in SUN.
·
Ensure that all Stock transactions
are coded correctly and appropriately in SUN to capture reciepts, issues and
expires (Writeoff).
Ensure that all Stock transactions
are coded correctly and appropriately in SUN to capture reciepts, issues and
expires (Writeoff).
·
Ensure Stock transactions entered
have the appropriate documentation and approvals as per MSI Uganda policies and
donor compliance.
Ensure Stock transactions entered
have the appropriate documentation and approvals as per MSI Uganda policies and
donor compliance.
·
Raise any instances of incorrect
documentation to the party responsible for submission for correction and
resubmission.
Raise any instances of incorrect
documentation to the party responsible for submission for correction and
resubmission.
·
Works closely with P&L to review
& advise monthly and annual stock holding requirements.
Works closely with P&L to review
& advise monthly and annual stock holding requirements.
·
Ensure monthly and annual physical
stock counts and reconciliations are carried out
Ensure monthly and annual physical
stock counts and reconciliations are carried out
·
Prepare monthly stock reports for
the Finance Manager to track stock holding positions, variances, location and
condition(Expiry)
Prepare monthly stock reports for
the Finance Manager to track stock holding positions, variances, location and
condition(Expiry)
2. Management of Service Providers
Claims:
Claims:
·
Regularly review and print off
vetted claims from the claims processing system for payment processing
Regularly review and print off
vetted claims from the claims processing system for payment processing
·
Updates and maintain and track all
vouchers distributed in the claims processing system and reconcile them to
voucher income declared
Updates and maintain and track all
vouchers distributed in the claims processing system and reconcile them to
voucher income declared
·
Ensure Voucher Service Providers
claims are regularly reconciled
Ensure Voucher Service Providers
claims are regularly reconciled
·
Keenly investigate quarantined and rejected claims and propose provisions or
writeoff with proper support documentation
Keenly investigate quarantined and rejected claims and propose provisions or
writeoff with proper support documentation
Qualifications,
Skills and Experience:
Skills and Experience:
·
The ideal candidate should hold a Bachelor
of Accountancy degree or equivalent
The ideal candidate should hold a Bachelor
of Accountancy degree or equivalent
·
Significant financial management
experience at a similar level (donor funded and private sector preferred)
Significant financial management
experience at a similar level (donor funded and private sector preferred)
·
Excellent knowledge of financial
management systems, accounting and reporting
Excellent knowledge of financial
management systems, accounting and reporting
·
Working knowledge of donor contract
requirements for budgeting and reporting
Working knowledge of donor contract
requirements for budgeting and reporting
·
Ability to perform under pressure,
handle heavy workloads, and meet stringent reporting deadlines
Ability to perform under pressure,
handle heavy workloads, and meet stringent reporting deadlines
·
Keen attention to detail
Keen attention to detail
·
Practical experience with electronic
accounting systems; knowledge of SUN Systems and mobile money essential
Practical experience with electronic
accounting systems; knowledge of SUN Systems and mobile money essential
·
Able to communicate effectively at
all levels
Able to communicate effectively at
all levels
·
Cross-functional team player
Cross-functional team player
·
Fluency in more than one Ugandan
language is desirable
Fluency in more than one Ugandan
language is desirable
The
Finance Officer for Stock and Claims Processing is required to demonstrate MSI
Uganda’s core values of:
Finance Officer for Stock and Claims Processing is required to demonstrate MSI
Uganda’s core values of:
·
Accountability of all staff to each
other and our clients and stakeholders
Accountability of all staff to each
other and our clients and stakeholders
·
Equality of opportunity and access
Equality of opportunity and access
·
Value for money in the management of
our resources
Value for money in the management of
our resources
How to Apply:
All candidates who wish to
join Marie Stopes are strongly encouraged to send an updated CV and cover
letter by email to [email protected]
join Marie Stopes are strongly encouraged to send an updated CV and cover
letter by email to [email protected]
NB: Please do not attach transcripts
Deadline: 20th March, 2015 by
5pm
5pm
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