Marie Stopes International Careers – Finance Officer, Stock & Claim Processing

Organization: Marie Stopes International 
Duty Station: Kampala, Uganda
Job Reference: REF009/02/2015
About MSI:
Marie Stopes International
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family planning,
safe abortion, and maternal health services for over 35 years. Millions of
women worldwide turn to us for help each year, whether in limiting the size of
their families, or avoiding dangerous complications in pregnancy or unsafe
Job Summary: The Finance Officer, Stock & Claim Processing is mainly responsible
for the correct and appropriate accounting and management of Stock and Claims
financial transactions of all USAID funding supporting MSI Uganda. The Finance Officer is in charge of ensuring
accurate valuation and posting of Stock transactions (supported by correct
documentation), and service provider claims payment processing.  Success will be demonstrated by the accuracy
and timeliness of inventory transaction accounting, and timely payment of
Voucher service providers in compliance with MSI and USAID financial
regulations and policies.
Duties and Responsibilities: 
1. Transactions and Financial
Enter Stock is correctly valued /
costed in SUN.
Ensure that all Stock transactions
are coded correctly and appropriately in SUN to capture reciepts, issues and
expires (Writeoff).
Ensure Stock transactions entered
have the appropriate documentation and approvals as per MSI Uganda policies and
donor compliance.
Raise any instances of incorrect
documentation to the party responsible for submission for correction and
Works closely with P&L to review
& advise monthly and annual stock holding requirements.
Ensure monthly and annual physical
stock counts and reconciliations are carried out
Prepare monthly stock reports for
the Finance Manager to track stock holding positions, variances, location and
2. Management of Service Providers
Regularly review and print off
vetted claims from the claims processing system for payment processing
Updates and maintain and track all
vouchers distributed in the claims processing system and reconcile them to
voucher income declared
Ensure Voucher Service Providers
claims are regularly reconciled
Keenly investigate quarantined  and rejected claims and propose provisions or
writeoff with proper support documentation
Skills and Experience: 
The ideal candidate should hold a Bachelor
of Accountancy degree or equivalent
Significant financial management
experience at a similar level (donor funded and private sector preferred)
Excellent knowledge of financial
management systems, accounting and reporting
Working knowledge of donor contract
requirements for budgeting and reporting
Ability to perform under pressure,
handle heavy workloads, and meet stringent reporting deadlines
Keen attention to detail
Practical experience with electronic
accounting systems; knowledge of SUN Systems and mobile money essential
Able to communicate effectively at
all levels
Cross-functional team player
Fluency in more than one Ugandan
language is desirable
Finance Officer for Stock and Claims Processing is required to demonstrate MSI
Uganda’s core values of:
Accountability of all staff to each
other and our clients and stakeholders
Equality of opportunity and access
Value for money in the management of
our resources
How to Apply:
All candidates who wish to
join Marie Stopes are strongly encouraged to send an updated CV and cover
letter by email to
NB: Please do not attach transcripts
Deadline: 20th March, 2015 by

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