The Ugandan Jobline

• Prepare
  and submit monthly, quarterly and annual programme financial and related
  reports to the Finance Director, the CD and donors according to agreed
  timetables. All reports must conform to MSU and/or donor specific formats.
• Perform
  and present inter-company reconciliations to MSI, Finance Director, and CD
  according to an agreed timetable.
• Prepare
  and agree year-end accounts with external auditors and resolve all audit
  queries within your control by end of March of each calendar year.
• Prepare
  and agree annual project reports with external auditors and resolve all
  audit queries within your control according to an agreed timetable.

• Ensure
  routine reconciliation of all general ledger account balances.
• Payroll
  Management -ensures that staff are paid accurately and on time
• Regularly
  review and approve monthly payrolls
• Oversee
  the remittance of NSSF, PAYE and Local Service Tax deductions to NSSF, URA
  and Local service tax centres, as appropriate, on a timely basis

• Design
  and develop a cash flow forecasting model for all service delivery
  channels with appropriate team lead and COP.
• Prepare
  and send monthly cash flow forecasts to ensure efficient implementation of
  programme work plans.
• Prepare
  and submit monthly aged schedules of debtors and creditors to the Director
  Finance.
• Manage
  monthly reconciliations of accounts receivable balances with client
  statements. Reconciling items should be investigated and resolved
  promptly.
• Ensure
  that working advances are properly and accurately accounted for on a
  timely basis in accordance with MSI Uganda’s financial policies and
  procedures manual.
• Manage
  the monthly reconciliations of supplier statements. Outstanding balances
  must be cleared appropriately and promptly.
• Actively
  monitor service delivery team performance in terms of monthly stock
  reconciliations and ensure stock movements are properly entered in SUN.
• Manage
  all programme funds including Petty Cash oversight.
• Regularly
  review and approve monthly bank reconciliation statements for unusual items
  and agree appropriate investigations to ensure smooth financial
  operations.

• Oversee
  the development of a proper filing system for all financial transactions
  allocable to donor projects.
• Ensure
  files are appropriately stored and compliant with donor financial
  regulations to facilitate the audit process.

• Assist
  the Finance Director in preparing all donor budgets and annual Business
  Plan.
• Develop
  high quality project budgets and monitor allocation of donor restricted
  income and expenditure to ensure effective utilization of donor resources.
• Regularly
  review and initiate changes to financial policies and procedures approved
  by the Finance Director and MSu Board
• Provide
  practice notes on financial policies and procedures manual to programme
  staff regarding any changes and to promote compliance.
• Inform
  CD and FD of any variations beyond 10% from approved budget categories.

• Identify
  and review work and development objectives and opportunities for finance
  staff.
• Conduct
  annual performance reviews for finance staff.
• Conduct
  training needs assessments for the finance team by December of each
  calendar year and design corresponding training action plans to close
  identified skills gaps.
• Develop
  and deliver training
• Communicate
  HR regulations and policies to finance staff.

• Design
  and maintain the interface between stock management systems, payroll, MIS
  and general ledger.
• Coach
  and train finance staff on changes to the computerized financial
  management systems.
• Develop
  and maintain the organization’s chart of accounts.
• Design,
  review and maintain operator definitions and permissions to allow users
  access financial management information systems.
• Develop
  and maintain analysis structures in SUN systems.

• Ensure
  fixed asset register is current in SUN accounting and GL (liaison with the
  Senior Manager of Logistics and Procurement essential).
• Maintain
  and update the general ledger with all relevant details of asset disposals
  or repairs and ensure that these transactions are duly supported; in
  accordance with financial policies.
• Regularly
  review and design random stock take processes to ensure that inventory
  records are up-to-date.
• Review
  random and annual stock-take reports for exceptional variances and cause
  appropriate investigations to be carried out.
• Design
  annual/statutory stock-take processes to support year-end financial
  statements.
• Initiate
  and monitor periodic and year-end cash counts and reconcile the results of
  the counts to agreed floats.
• Initiate,
  review and design physical asset inspection activities to ensure the
  company fixed asset register is accurate and up-to-date.

• The
  Finance Manager should be a professional qualified accountant (ACA, ACCA,
  CIMA or CPA)
• The
  applicant should hold a Bachelor of Accountancy degree or equivalent
  (Master’s desirable)
• Significant
  financial management experience at a similar level (donor funded and
  private sector preferred)
• Excellent
  knowledge of financial management systems and reporting
• Working
  knowledge of donor contract requirements for budgeting and reporting
• Ability
  to perform under pressure, handle heavy workloads, and meet stringent
  reporting deadlines
• Possess
  the ability to identify and set performance deliverables
• Excellent
  analytical skills
• Practical
  experience with electronic accounting systems; knowledge of SUN Systems
  and mobile money essential
• Ability
  to communicate effectively at all levels
• Excellent
  verbal, written and presentation skills
• Cross-functional
  team player
• Proven
  leadership and management skills that motivate high performing teams and
  encourage innovation and creativity
• The applicant should be fluent in more than one Ugandan language is desired 

• Accountability
  of all staff to each other and our clients and stakeholders
• Equality
  of opportunity and access
• Value
  for money in the management of our resources

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