International NGO Jobs – Financial Accountant at Marie Stopes

Organization: Marie
Stopes
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
Job Reference:
REF001/02/2015
About MSI:
Marie Stopes International
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family
planning, safe abortion, and maternal health services for over 35 years.
Millions of women worldwide turn to us for help each year, whether in limiting
the size of their families, or avoiding dangerous complications in pregnancy or
unsafe abortion.
Job Summary: The
Financial Accountant will be responsible for the correct and appropriate
accounting and management of financial transactions of all MSU funding.  The incumbent will also have the accountability
of ensuring accurate posting of internal, external and intercompany financial
transactions (supported by correct documentation), for both accounts receivable
and accounts payable.  Success will be
demonstrated by the accuracy and timeliness of transaction accounting, and the
ensuring full compliance MSU financial regulations and policies.
Key Duties and Responsibilities: 
1. All transactions and
financial reporting are accurately recorded and any concerns are raised on
time:
  • Enter
    transactions correctly and accurately into SUN.
  • Ensure
    transactions are coded correctly and appropriately.
  • Ensure
    that all transactions entered have the appropriate documentation and
    approvals as per MSI Uganda policies and donor compliance.
  • Raise
    any instances of incorrect documentation to the party responsible for
    submission for correction and resubmission.
  • Raise
    any concerns of misconduct or attempted misappropriation to the Finance
    Manager and Finance Director for their guidance and action.
  • Ensure
    that all transactions posted to MSI Uganda are correct and current, and
    all USAID transactions are properly recorded for the previous month before
    5th of the month.
  • Actively
    support the Finance Manager to present the final MRP and monthly close by
    the 10th of every month. 
  • Render
    support in the development of a quarterly pipeline forecast and financial
    reports for the donor. 
  • Perform
    and present inter-company reconciliations to MSI London by the 14th of
    every month
  • Clear
    intercompany balances as part of monthly close
2. Management of Work Advance
s and Reconciliations:
  • Regularly
    review all advance requests to ensure correct and appropriate approvals
    and documentation before posting.
  • Ensure
    all advance requests are in accordance with MSU policies and do not exceed
    individual staff limits.
  • Review
    all reconciliations to ensure correct and appropriate approvals and
    documentation before posting.
  • Offer
    Managers, Finance Manager and HR with lists of outstanding advances and
    reconciliations at the end of each month.
  • Raise
    any instances of incorrect documentation to the party responsible for
    submission for correction and resubmission.
  • Raise
    any concerns of misconduct or attempted misappropriation to the Finance
    Manager and Finance Director for their guidance and action.
  • Present
    monthly variance and balance reports to Finance Director and Finance
    Manager monthly.
  • Proposed
    list of payroll deductions are presented to the Finance Manager by the
    21st of every month with clear justifications for each staff member
    deduction.
  • Conduct
    monthly reconciliations of accounts receivable balances.
  • Ensure
    accounts receivable invoices and financial reports are submitted with
    appropriate documentation (claims, reporting, invoicing, etc).
  • Investigate
    long outstanding balances and propose provisions or write-offs where
    appropriate with proper supporting documentation.
  • Send
    monthly corporate client reconciliation reports developed and submitted to
    Finance Manager by 28th of every month.
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the career opportunity should be a professional
    qualified accountant (ACA, ACCA, CIMA or CPA)
  • Hold
    a Bachelor of Accountancy degree or equivalent
  • Significant
    financial management experience at a similar level (donor funded and
    private sector preferred)
  • Practical
    experience with electronic accounting systems; knowledge of SUN Systems
    and mobile money essential
  • Excellent
    knowledge of financial management systems, accounting and reporting
  • Working
    knowledge of donor contract requirements for budgeting and reporting
  • Ability
    to perform under pressure, handle heavy workloads, and meet stringent
    reporting deadlines
  • Keen
    attention to detail
  • Ability
    to communicate effectively at all levels
  • Cross-functional
    team player
  • Proficiency
    in more than one Ugandan language is desired
How to Apply:
All candidates who wish to join
Marie Stopes are strongly encouraged to send an updated CV and cover letter by
email to jobs@mariestopes.or.ug
NB:
Please do not attach transcripts
Deadline: Friday 13th March, 2015 by 5pm

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