INGO Jobs – Senior Office Administrator at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Duty Station: Kampala,
Reports to: Associate
Director, Finance and Operations
About US:
The Elizabeth Glaser Pediatric
AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research,
advocacy, and prevention and treatment programs. We are a global leader in the
fight against pediatric HIV and AIDS, working in 15 countries and at 7,000
sites around the world to prevent the transmission of HIV to children, and to
help those already infected. Today, because of the highly successful work of
the Foundation and its partners over the last 25 years, pediatric AIDS has been
virtually eliminated in the United States and new infections in children have
declined by 51% worldwide. EGPAF Uganda Country program is currently
implementing a number of projects in partnership with various donors.
Job Summary:  The Senior Office Administrator will support
the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) in managing the
day-to-day office operation, procurement /purchasing, transport/fleet
management, asset & inventory management to ensure smooth running of the
Key Duties and Responsibilities: 
  • Responsible
    for the management of procurement process and promotion of procurement
    best practices following donor regulations particularly USAID procurement
  • Support
    the administration team with the necessary guidance on how to organise
    workshops and trainings as well as management of both local and
    International travels.
  • Provide
    oversight and guidance on fleet management in a busy organisation which
    are not limited to records keeping and cost analysis of organisation
    expenditure on repairs and maintenance of vehicles and be able to advise
    management on vehicle usage and cost.
  • Provide
    oversight of organisations asset/ inventory stores and logistics
    management and proper tracking mechanisms for all assets, data
    verification and coordination of
  • In
    charge of the timely preparation of quarterly procurement plans, regularly
    track plans against actual procurements and provide management with the
    required reports.
Qualifications, Skills and Experience: 
  • The
    Senior Office Administrator should possess a good University Degree in
    Business Administration or other related degree course. Professional
    qualification such as a post graduate diploma in procurement and logistics
    management, CIPS or an equivalent will be of an added advantage.
  • A
    minimum of five or more years’ working experience in a similar position,
    preferably with a USAID-funded agency or International Non-Governmental
  • Working
    knowledge of donor procurement rules and regulations particularly USAID is
    a must.
  • Prospective
    candidates should have experience working in a busy organisation.
  • Additional
    working knowledge in fleet management and store keeping is required.
  • Supervisory
    skills such as employee performance management and team engagement are
    critical for the position.
  • The
    candidate should possess the ability to identify team opportunities,
    development plans and achievements and act as liaison between operational
    staff and the senior management
  • Working
    knowledge of local languages will be an added advantage
How to Apply: 
All suitably qualified and
interested candidates are encouraged to send their applications to this
The Country Director, Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero,
P.O. Box 21127, Kampala, Uganda
E-mail to:
Deadline: 20th March 2015
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