The Ugandan Jobline

• Technically
  support the recruitment process by collecting CV’s and screening of
  candidates, setting up interviews for selected applicants and ensure that
  a conducive environment is available for interviews.
• Intuitively
  verify completion of all relevant hiring paper work including requisition,
  interview evaluations, reference checks, offer form, offer letter and
  employee action form among others.
• Performs
  staff induction and on-site orientation programs for all new project
  staff.

• Send
  out reminders to supervisors and staff one month before expiry of staff
  contract of employment for annual appraisals to be done in a timely
  manner.
• Supports
  staff in understanding and completing the performance appraisals process
  in a timely manner.
• Ensures
  that all new staff have set objectives/work plans for the probation
  period.
• Remind
  supervisors of confirmation due dates and decisions to confirm or not are
  made in time.

• Ensures
  appropriate and immediate handling of project staff enquiries, issues and
  requests for assistance in the absence of the HR Officer.
• Ensures
  that HR best practices are adhered to at the project by all project staff.
• Plays
  an active role in creating a safe and healthy work environment and support
  in organizing and celebrating staff birth days, additions to staff family
  members, hospital visitation, bereavement support, etc.

• Establish
  and maintain the project/personnel paper and electronic files in an
  organised and orderly manner so that records can be referred to and
  deciphered clearly in the event of an audit or need for historical
  information.
• Ensures
  that all documentation in relation to the engagement of Short Term
  Technical Assistance in liaison with the different technical area heads
  are completed in time and information necessary for the payment is made
  available to finance.
• Keeps
  all project staff information confidential and communicates only what
  needs to be shared when need arises.

• Administers
  the staff leave roster and advises staff on their leave status quarterly.
• Ensure
  that staff timesheets are submitted on time and also maintain the
  Timesheet tracker.

• Conduct
  field Visits to support the team on HR functions at least on a quarterly
  basis.
• Perform
  any other duties assigned by the Supervisor/ Chief of party.

• The
  USAID ASSIST Project employee for this vacancy should hold a Bachelor’s
  Degree in Human Resources Management, Social Sciences or Business
  Administration with a bias in HR with three years’ INGO HR experience. OR
  a Diploma in Human Resources Management with at least five years’ relevant
  work experience gained through serving in a similar position with an NGO
  or busy multinational company.
• Computer
  literacy skills i.e. Proficient in use of MS word and MS Excel.
• Excellent
  communication and interpersonal skills.
• Working
  knowledge of Uganda Labour laws, ability to work in a multicultural
  environment, pay attention to detail and maintaining confidentiality is a
  must.

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