Fresher NGO Jobs – Procurement Officer at Infectious Diseases Institute (IDI)

Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Reports to: Senior Procurement Officer
About US:
The mission of the Infectious Diseases Institute (IDI) is to build
capacity of health systems in Africa for the delivery of sustainable, high
quality care and prevention of HIV/AIDS and related infectious diseases through
training, research, and advanced clinical services. IDI has five operational
areas through which it works to achieve its mission: Prevention, Care and
Treatment; Training, Research and Laboratory services (provided through a
partnership with the Makerere University- John Hopkins University Core Lab) and
Job Summary: The Procurement Officer shall provide procurement
support in IDI procurement functions including both local and international
purchases, covering a range of requirements from medical drugs, laboratory
equipment and supplies, office supplies; IT related requirements, works and
service agreements among others.
Key Duties and Responsibilities: 
  • The incumbent will manage the IDI
    purchasing functions in accordance with approved policies and procedures
    and procurement best practices.
  • Regularly check and prepare
    specifications, terms of reference & statement of requirements in
    liaison with user departments
  • Prepare and issue Request for quotations
    or Request for Proposals Conduct evaluation of bids and make appropriate
  • Prepare Purchase orders and agreements for
    the respective service providers.
  • Negotiating terms and conditions with vendors,
    as required; Ensure that the terms, quantity, quality, description, and
    condition of the goods or services delivered are in accordance with the
    purchase requisition and suppliers invoice;
  • Regularly verify deliveries against orders
    to confirm rightful quantities, quality and price. Verify documentations
    for completeness before payments are made. Liaise with Finance department
    to ensure prompt payment for delivered goods and service;
  • Actively communicating with user
    departments and vendors on matters requiring interpretation of purchase
    orders and general conditions of contracts
  • Responsible for monitoring purchase order
    compliance in collaboration with user departments and taking remedial
    action if required;
  • For international purchases, advises on
    options for payment and shipping, ensures that shipping and tax documents
    are in order, follow up with customs clearing agent, and arranges for
    delivery, including warehousing in a bonded facility if necessary;
  • Perform any other duties assigned by the
Qualifications, Skills and Experience: 
  • The ideal candidate / applicant should
    hold a University degree in Procurement & Supply chain management,
    Procurement & Logistics Management, Business Administration or any
    other related field from a recognized Institution
  • All candidates should possess professional
    qualifications in procurement (CIPS) or should be at its final
    qualification stages.
  • The applicants should possess a minimum of
    three years’ working experience in Procurement functions in a busy and
    related organization.
  • Possess the ability to negotiate
    procurement terms and conditions.
  • Excellent communication skills, both oral
    and written.
  • Extensive working knowledge of procurement
  • Computer literacy skills i.e. Proficiency
    in the use of computers especially Excel Spreadsheets, Word-processing
    packages and e-mail,
  • Possess the ability to use judgment and
    initiative in the course of executing responsibilities.
  • Possess the ability to make decisions in
    accordance with established policies and procedures.
  • Ability to communicate with employees,
    vendors, and IDI contacts in a courteous and professional manner.
  • Ability to prioritize multiple tasks.
  • Possess an ability to work under pressure
    and stay focused, efficient and effective whilst handling multiple
  • Personal
    Excellent interpersonal and communications skills at
    all levels (presentations, reports, working groups); Analytical mind and
    logical problem solving; Able to work as part of a team; Committed to
    organization’s ethos of an accountable, cost effective, high quality,
    customer driven service delivery; High degree of commercial awareness;
    Desire to complete tasks to the highest standards and by set deadlines.
How to Apply: 
All suitably qualified and interested applicants may hand-deliver,
email or post an application letter with a detailed CV, naming at least two
professional referees to:
The Human Resource Manager, Infectious Diseases Institute, P.O.
Box 22418, Kampala. Uganda.
E-mail to:
Deadline: Friday, 27th March, 2015

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