FINMAP III Programme Jobs – Stores Assistant

Organisation: Ministry of Finance, Planning and Economic
Development
Project Name: The Third Financial Management and
Accountability Programme (FINMAP III)
Duty Station: Kampala, Uganda
About US:
The Government of Uganda is
implementing the Third Financial Management and Accountability Programme
(FINMAP III) with the primary purpose to strengthen Public Financial Management
(PFM) at all levels of government and ensure efficient, effective and
accountable use of public resources as a basis for improved service delivery. The
overall objective of FINMAP is derived from the GoU PFM reform strategy for the
period from July 2014 to June 2018, launched in August 2014. The contribution
of FINMAP III as the prime framework for implementation of the strategy is set
out in the programme’s action plan for the period July 2014 to June 2018. FINMAP
interventions are implemented at both central and local government levels
through a number of components. The programme also has several stakeholders,
including Development Partners. The implementation of FINMAP III entails a
significant amount of coordination effort at all levels. This coordination
requirement is met through the contracting of Staff to support specific Programme
areas.
Key Duties and Responsibilities:
The Stores Assistant is in charge
of stores and will carry out the following duties:
  • In
    charge of the implementation of the a stores system at the Project Office
  • Receipt
    and issuance of all stores in accordance with established project
    procedures including taking stock levels of the stores
  • Records
    purchases, maintains database, performs physical count of inventory, and
    reconciles actual stock count to computer-generated reports
  • Regularly
    update the Fixed Assets Register including assets monetary values.
  • Ensure
    security and safety of all projects stores, including stationary and
    equipment (Printers, computers etc), and ensure their proper maintenance
    and good running order.
  • Utilize
    both the manual and computerized inventory management systems for the
    project to properly account for inventory
  • Process
    timely reports on obsolete, damaged and expired supplies.
  • Ensure
    that all project assets are clearly engraved
  • Update
    and maintain records of acquisition, receipt, issue, storage, and disposal
    of all property in accordance with established procedures.
  • Perform
    any other duties as may be assigned by the supervisor from time to time.
Key Performance Indicators
  • Supplies
    received, recorded and stored;
  • Requisitions
    and orders received and stores issued accordingly;
  • Stock
    levels of the stores taken;
  • Stores
    invoices checked and verified and updated on the payment System;
  • Records
    of all stores received and issued out kept;
  • Preservation,
    packing and storage facilities maintained; and
  • Obsolete
    goods disposed in line with the policy.
Qualifications, Skills and
Experience: 
  • The
    Stores Assistant should hold a Diploma in inventory Management,,
    Procurement, or related discipline plus a Certificate in Stores management
    from a recognised institution.
  • At
    least three years’ experience in similar position is either Government or
    reputable private institution.
  • Be
    familiar with management and implementation of donor funded programmes and
    coordination with related programmes. Specific experience in the public
    sector is an added advantage.
  • Good
    writing, communication, ethics, and interpersonal skills.
  • Working
    knowledge of supplies, equipment, and/or services ordering .and inventory
    control.
  • Possess
    the ability to reconcile stock counts to report data.
  • Database
    management skills.
  • Possess
    the ability to analyse and solve inventory problems,
  • Ability
    to prepare routine administrative paperwork.
  • Ability
    to receive, stock, and/or deliver goods.
  • Clerical,
    word processing, and/or Microsoft office application skills.
  • Working
    knowledge of university invoicing procedures.
  • Computer
    literacy and ability to effectively use personal computers and office
    information technology equipment/systems, Microsoft Office Applications
How to Apply: 
All candidates should send
their applications, updated CVs and copies of academic certificates should be
addressed and submitted to the address below. Envelopes should have clear
reference to the job applied for.
The Programme Coordinator,
The Third Financial
Management and Accountability Programme (FINMAP III),
Ministry of Finance, Planning
& Economic Development Finance Building; 3rd Floor, Room 3.4 Plot 2/12
Apollo Kaggwa Road P 0 Box 8147, Kampala. Uganda.
Tel: 256-41-4707900, Email: finmap@finance.go.ug
Deadline: Monday, 30th
March 2015 by 1700hrs
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