Earn over 2700 Dollars monthly as Procurement Officer at TradeMark East Africa (TMEA)

Organization: TradeMark
East Africa (TMEA)
Duty Station: Kampala,
Grade: Officer 1
(Starting monthly salary – US$2,742)
Reports to: Procurement
About US:
TradeMark East Africa (TMEA )
is funded by a range of development agencies with the aim of growing prosperity
in East Africa through trade. We believe that enhanced trade contributes to
economic growth, a reduction in poverty and subsequently increased prosperity. TradeMark
East Africa (TMEA) works closely with East African Community (EAC)
institutions, national governments, the private sector and civil society
organisations to increase trade by unlocking economic potential through:
  • Increased
    physical access to markets
  • Enhanced
    trade environment
  • Improved
    business competitiveness
Job Summary:  The Procurement Officer will be responsible
for managing all aspects of procurement of goods and services, asset management
and providing logistical support for all procurement operations. S/he will
ensure that procurement policies and procedures are consistently interpreted and
implemented and that the quality of service delivery is consistent, efficient
and responsive. S/he will be also be expected to build strong working
relationships with internal and external stakeholders while ensuring that they
appreciate TMEA procurement policies and guidelines. In addition, the
successful candidate will: ensure that the Contract Management System is used
at all times and is the repository for all procurement information; maintain
risk registers for assigned programme teams and ensure that potential risks are
identified and measures implemented to minimise identified risks.
Key Duties and Responsibilities: 
  • Actively
    contribute to ensuring that TMEA obtains and retains accreditations such
    as CIPS and ISO;
  • Regularly
    update procurement procedures and guidance in the manuals and submit any
    changes for approval to the Procurement Manager;
  • Update
    and maintain the risk register / matrix for country programmes and ensure
    potential risks are identified and measures implemented to minimise/reduce
    identified risk/s;
  • Familiarisation
    with all projects and plans across all Responsibility Centres within
    individual remit;
  • Organise
    and manage monthly (or more frequent) meetings with teams to discuss
    procurement plans and strategies and store individual country procurement
  • Render
    support in the creation of framework arrangements for TMEA and with
    exercises that seek to shortlist/ pre-qualify consultants/ consultancy
    companies on a call-down basis;
  • Provide
    appropriate procurement input at all stages of project cycle management;
  • Draft
    advertisements and when approved, place them in agreed publications,
    websites, etc.;
  • Actively
    facilitate the engagement of external consultants from initial contact to
    negotiations and issuance of contract including contract meetings, discussions
    and associated logistics;
  • Prepare
    draft contracts for signature, ensuring that supporting documentation,
    waivers where necessary, etc. are approved at the appropriate level;
  • Ensure
    relevant key and supporting documentation relating to contracts is stored
    electronically and is easily retrieved (including by anyone outside the
    procurement team);
  • Provide
    a challenge function to teams where sourcing of goods or services is not
    done competitively and the reasons for not doing so are not sound;
  • Significantly
    contribute to the provision of training or any other forums that seek to
    educate, guide or familiarise recipients on TMEA procurement and grants
    procedures and processes;
  • Quickly
    respond to queries, either from TMEA teams or external interlocutors in a
    timely manner;
  • Support
    the Procurement Manager induct and manage new staff as well as temporary
    staff, such as interns;
  • Build
    and grow strong relationships with internal and external stakeholders
    while ensuring that stakeholders appreciate TMEA procurement policies and
  • Perform
    all actions necessary on TMEA’S Financial Management Information System
    (FMIS – Navision);
  • Ensure
    that the Contract Management System is used at all times and is the
    repository for all procurement information. Regularly review the integrity
    and relevance of the system;
  • Contribute
    to success stories or other communications that seek to highlight the
    positive impact of TMEA procurement and grant operations;
  • Use
    TMEA’S monitoring, evaluation and learning systems and processes; and
  • Perform
    any other duties delegated by the Procurement Manager
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the TMEA Job should hold a bachelor’s degree in
    procurement or a related field.
  • A
    CIPS qualification or equivalent. Work experience
  • A
    minimum of three years’ relevant working experience in a busy (and
    preferably development-oriented) work environment.
  • Specific
    experience in managing the diverse requirements of teams across
    geographical boundaries.
  • S/he
    will be results-oriented and ensure that the quality of service delivery
    is consistent, efficient and responsive.
  • Proven
    ability to seek timely, cost-effective and efficient solutions. Additional
  • Be
    highly self-motivated individual who requires minimal supervision.
  • Ability
    to proactively identify gaps and provide solutions for filling them.
  • Be
    a good team player with a high level of integrity and commitment.
  • Excellent
    oral and written communication skills are essential.
  • Possess
    the ability to successfully interact with and tailor communications to
    both senior and junior colleagues and interlocutors.
  • Strong
    decision making ability, good judgement and attention to detail.
  • Ability
    to stay focused, efficient, and effective in managing multiple priorities
    and work under pressure.
  • Ability
    to travel periodically.
How to Apply: 
All suitably qualified and
interested candidates who wish to join TMEA as Procurement Officer should Apply
Online at the Web link below.
Deadline: Wednesday, 18 March 2015, 5:00pm East Africa
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com
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