Director Finance and Administration – Joint Clinical Research Centre (JCRC)

Organisation: Joint
Clinical Research Centre (JCRC)
Duty Station:  Kampala, Uganda
Reports to: Executive
Director
About JCRC:
Joint Clinical Research Centre
(JCRC) is a national Ugandan organization that was established in 1991 as a
medical institution and HIV AIDS Centre of Excellence specializing in medical
research, health care and training.
Job Summary: The
Director Finance & Administration will manage the execution of the
financial, administrative, procurement, stores and human resource management
operations of JCRC to ensure that organizational objectives are achieved. The
incumbent will also oversee these departments to function efficiently and
effectively in accordance with the JCRC’s policies and procedure
Key Duties and Responsibilities: 
  • Manage
    and supervise the work of the Finance and Administration team.
  • Steer
    the JCRC annual budget development process. This includes managing the
    annual work plan and activity budgets, and ensuring compliance of program
    expenditures with approved budgets; ensure the consistency, inclusion and
    accuracy of costs and that they comply with JCRC policy
  • Ensure
    that all financial operations are in line with JCRC’s prescribed financial
    policies and procedures
  • Offer
    financial expertise and counsel to both the Executive Director of JCRC,
    Finance Manager and the Finance Management Committee.
  • Oversee
    all the transaction processing, documentation and record keeping of all
    financial operations (accounting),
  • Keep
    the Executive Director regularly informed with respect to the
    organization’s financial position and performance.
  • Keep
    fellow Directors and project managers informed with respect to the
    financial implications of their activities on the organization.
  • Develop
    and maintain systems for expenditure monitoring and tracking. He/she
    provides routine pipeline analyses to the Executive Director. Also provide
    finance related reports requested by Executive Director.
  • Performs
    routine financial analysis on JCRC expenditures, documenting and
    monitoring overall performance, analyzing trends, identifying gaps to
    ensure efficient and sound project /study management
  • Ensure
    that required financial reports are submitted in the format as required by
    different users.
  • Ensure
    that all equipment is inventoried and managed per JCRC rules and
    standards.
  • Manage
    the procurement of commercial goods and commercial services in accordance
    with JCRC procedures.
  • Manage
    and ensure that Administrative expenditures are properly authorized and
    within budget, and that payments are property reviewed and approved, as
    delegated by the Executive Director.
  • Oversee
    the work of support administrative and finance departments to ensure that
    the project receives adequate and timely support for administrative and
    logistics operations.
  • Actively
    coordinate the allocation of administrative resources to ensure effective
    operations of the office and support of technical activities.
  • Compile
    and send reports and presentations as needed regarding key administrative
    operations and initiatives.
  • Manage
    administrative and contractual documents as needed, such as internal
    communications, external correspondence, Memorandums of Understanding,
    Letters of Agreement, leases, work plans, and the like, and ensure
    completeness and accuracy.
  • Ensure
    proper documentation and retention of project specific financial,
    administrative, and technical information; provide required support to
    internal and external auditors.
Qualifications, Skills and Experience: 
  • The
    applicant should preferably hold a Master’s Degree in Finance, Accounting
    or other relevant field and or member of professional accounting bodies
    ACCA, CPA, CIMA, etc. MBA and advanced degree in management will be an
    added advantage.
  • At
    least eight (8) years’ of finance management and administrative experience
    among which (3) should have been at the same level in public institutions
    or large international projects will be preferred.
  • Good
    knowledge and understanding of donor contracting regulations, procedures,
    and policies.
  • Proven
    ability, experience and skills in developing and managing large and
    complex budgets.
  • High
    degree of proficiency with spreadsheet, document, database and accounting
    software.
  • Demonstrated
    ability to effectively communicate across different layers within the
    organization, and ability to identify and resolve policy and operational
    constraints. 
How to Apply:
All candidates should send
their applications and supporting documents including copies of academic
qualifications and curriculum vitae (CV) indicating names plus telephone
contacts of three professional referees should either be posted to: Manager;
Human Resource & Development, Joint Clinical Research Centre (JCRC), Plot
101, Lubowa Hill, Entebbe Road, P.O. Box 10005, Kampala, Uganda OR sent via
email to: hr@jcrc.org.ug
Deadline: 13th March, 2015

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