AFENET International Non-profit Careers – Human Resource Assistant

Organisation:
African Field Epidemiology Network (AFENET)
Duty Station:
Kampala, Uganda
About US:
The African Field Epidemiology Network (AFENET) is a not for profit,
networking alliance and service organization that brings together field
epidemiology training programs (FETPs) across Africa working side by side with
Ministries of Health, regional and international partners. AFENET works to
strengthen epidemiological and disease surveillance capabilities of Africa
countries that are critical to meeting the requirements of the Integrated
Disease Surveillance and Response (IDSR) strategy, and the International Health
Regulations (IHR). Established in 2005, AFENET has supported more than 20
African countries across sub-Saharan Africa advance their capabilities in early
detection and response to infectious and non-infectious diseases.
Key Duties and
Responsibilities: 
  • Work in liaison with the
    Senior HR Officer to manage and follow up on local staff and country staff
    contractual status and ensure appropriate and timely action
    recommendation.
  • Provide timely support
    and guidance in the day to day tasks in the Human Resource administration,
    application of rules and regulations and in follow up of HR procedures and
    other related policies.
  • Actively support all
    Human resource functions at the Secretariat and in the entire organization
    network.
  • Support in management of
    HR records, filing and tracking of required documentation for filing.
  • Render support in
    capturing, entering of all Human resource data into HR software and data
    bases.
  • Prepare all relevant
    employment documentation for newly recruited staff and assist the
    induction and orientation processes.
  • Provide clerical and
    logistical support to the HR office during trainings and in the
    preparation of training and workshop materials and other HR functions.
  • Support in the
    preparation and tracking of payment requisitions and other routine
    correspondences between HR Office and other units.
  • Provide timely support
    during staff performance evaluations.
  • In addition to the
    general HR administration, assist in the implementation of various
    entitlements for international, local staff and separated staff in
    accordance with AFENET rules and regulations.
  • Maintain and generate
    monthly staff attendance records and time sheets as well as offer
    assistance in leave management and coordination of staff welfare, medical
    and insurance schemes.
  • Provide support to the
    Administration unit and/or            other
    units with clerical work that may range from: typing documents,
    correspondences, entering data, scanning documents, filing and
    photocopying.
Qualifications,
Skills and Experience: 
  • The Human Resource
    Assistant should hold a Bachelors’ Degree in Human Resource Management or
    Industrial Psychology. Possession of a Post Graduate training in Human
    Resource management is added advantage.
  • At least two to three
    years’ experience in a Human Resource management role in a busy work
    environment or any reputable organization preferably an NGO is most
    desired.
  • Possess excellent
    analytical skills
  • Possess excellent
    planning and organizing skills
  • Good judgment,
    Initiative, High sense of responsibility and confidentiality
  • Be a good team player
  • Possess excellent
    communication, customer care and relationship skills.
  • Excellent computer
    skills in Ms. Office packages and or HRIS
How to
Apply: 
All candidates who are qualified and interested should send their
updated resumes, application letters, and relevant documentation to:
The Administration & Human Resource Office,
African Field Epidemiology Network (AFENET)
Email to:
sec@afenet.net
NB:
Please note that all applications should be sent online.
Deadline: 16th
March, 2015.
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