2 NGO Job Placements – Fiscal Administrator at TASO

Organisation: The Aids Support Organization (TASO Uganda)
Duty Station: Entebbe and Soroti, Uganda
VA No.: TASO-2015-HR/3
Reports to: Centre Manager
About US:  
The AIDS Support Organization
(TASO Uganda) is an organisation contributing to a process of preventing HIV
infection, restoring hope and improving the quality of Life of persons,
families and communities affected by HIV infection and disease.
Job Summary:  The
Fiscal Administrator will oversee the support services of a TASO unit by
fulfilling administrative and fiscal requirements that include finance and
accounting functions, administrative management of centre welfare,  budgetary planning, space allocation and
utilization, fiscal and Administrative compliance.
Key Duties and
  • Oversee
    all financial processes, procedures, payments and reconciliation of
    transactions at a TASO unit and ensure fiscal accountability.
  • Regularly
    review requisitions and payment vouchers for accuracy.
  • Review
    local purchase orders and accompanying documents for completeness and
  • Works
    in liaison with the center manager in preparing and approving contracts
    and memorandum of understanding with suppliers, draft bids and contracts.
  • Manage
    keeping of items in the store in accordance with prescribed health, safety
    and other standards and also ensure that stock cards and perpetual
    inventory is updated regularly.
  • Prepare
    monthly and annual reports for the various TASO activities
  • Implement
    TASO’s fiscal and operations policies, procedures and guidelines including
    payment of contractors and suppliers.
  • Manage
    center security, fleet and   
    provide all the logistical support.
  • Manage
    financial transactions to ensure appropriate segregation of duties and
    compliance with policies as laid in the accounting manual.
  • Develop
    strategies for effective use of vehicles and motor cycles and ensure their
    appropriate maintenance and reporting.
  • Take
    lead in the preparation of annual and other budgets for the Service Centre
  • Ensure
    that all expenditure vouchers are properly sanctioned and backed by
    supporting documents
  • Prepare
    necessary accounting records and books of accounts and also reconcile bank
    statements and the cash books as guided by the TASO accounting manual.
  • Oversee  the management of store receipts,
    releases and accounts thereof and maintain up-to-date assets and inventory
  • Set
    up possible measure to provide for the safety of Centre assets and
    premises by updating Centre Assets and inventory registers and support the
    insuring process as per policy.
  • Conduct
    cost analysis for all centre utilities to guide budget projections.
Key Performance Indicators:
  • Budgets
    for the Service Centre reviewed
  • Funds
    obtained and utilized as required for the centre’s operations
  • Payments
    and financial remittances made as necessary
  • Up-to-date
    Books of Account available and reconciled
  • Monthly,
    quarterly and annual financial statements and reports produced.
  • Centre
    Stores well-coordinated and supervised
  • Assets
    and inventory well managed
  • Security
    and fleet well managed
Qualifications, Skills and
  • The
    applicants for the Fiscal Administrator job should possess a good first
    Degree preferably B.Com (Accounting / Finance) or BBA, plus 2nd Stage of
    ACCA, CPA or CIMA. A master of Business Administration is an added
  • At
    least five years or more of professional work experience with
    responsibility for accounting, budget and financial management; developing
    or implementing operational policies and procedures; administration and
    contract management.
  • Additional
    Training in Public Administration
  • Working
    knowledge of programme planning, budgeting, resourcing and auditing.
  • Possess
    the ability to interpret and follow the accounts chart.
  • Ability
    to interpret and follow administration and accounting policies,
    regulations instructions and rules.
How to Apply: 
All suitably qualified
candidates are invited to send an application letter, resume, copies of academic
certificates, testimonials and three referees.
All interested Candidates
MUST attach a fully filled Application Form, download
, or pick it from any TASO Centre and register in the applications
Note: Please your
application must be recommended by either Psychosocial services coordinator or
Center Manager. Please firmly staple your papers together only short listed
candidates will be contacted.
Please forward your
applications to:                       
The Director, Human Resource
& Administration,
P.O. Box 10443,                                                        
Kampala. Uganda
OR Hand deliver your
application to TASO HQ level II, located at Old Mulago Hospital
Deadline: 2nd April,
2015 by 4:30 pm.
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